Utah Department of Administrative Services

Division of Archives & Records Service

Holladay (Utah)

27941--Accounts Receivable
26439--Payroll register files

AGENCY: Holladay (Utah)

SERIES: 27941
TITLE: Accounts Receivable
DATES: 2000-
ARRANGEMENT: chronological, thereunder alphabetical

DESCRIPTION: These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors, organizations, and citizens having accounts with municipal agencies.

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: Holladay (Utah)

SERIES: 26439
TITLE: Payroll register files
DATES: 1999-
ARRANGEMENT: Chronological by year, there under alphabetical by name

DESCRIPTION: This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code, date, warrant number, name of employee, social security number, types and amounts of individual deductions, and may include hourly rate, and number of hours worked. Though this register is frequently used to reference specific payroll checks, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 63 years or until 3 years after retirement or death and then destroy and if not in employee earning file.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 12.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public