Utah Department of Administrative Services

Division of Archives & Records Service

Holladay (Utah)

28707--Annexation files
27941--Accounts Receivable
26439--Payroll register files

AGENCY: Holladay (Utah)

SERIES: 28707
TITLE: Annexation files
DATES: 2002-2014
ARRANGEMENT: Chronological by date and thereunder alphabetical by name.

DESCRIPTION: These records support the Planning Commission's function to advise the agency on land use issues (Holladay City Code 13.05.040 (2012)). These records document the annexation of private property into municipal boundaries. Information may include correspondence, citizens' petitions, maps, and the official annexation action approved by City Council.

RETENTION

Retain 15 years.

DISPOSITION

Transfer to the State Archives permanently.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 18, Item 1.

AUTHORIZED: 05/20/2015

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 15 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

These records are of historical value as they document the growth of municipal boundaries.

PRIMARY CLASSIFICATION

Public


AGENCY: Holladay (Utah)

SERIES: 27941
TITLE: Accounts Receivable
DATES: 2000-
ARRANGEMENT: chronological, thereunder alphabetical

DESCRIPTION: These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors, organizations, and citizens having accounts with municipal agencies.

RETENTION

Retain 4 years

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 5, Item 2.

AUTHORIZED: 06/06/2012

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Fiscal

PRIMARY CLASSIFICATION

Public


AGENCY: Holladay (Utah)

SERIES: 26439
TITLE: Payroll register files
DATES: 1999-
ARRANGEMENT: Chronological by year, there under alphabetical by name

DESCRIPTION: This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code, date, warrant number, name of employee, social security number, types and amounts of individual deductions, and may include hourly rate, and number of hours worked. Though this register is frequently used to reference specific payroll checks, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.

RETENTION

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 10, Item 32.

AUTHORIZED: 07/15/2015

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 63 years or until 3 years after retirement or death and then destroy and if not in employee earning file.

APPRAISAL

Administrative Fiscal

PRIMARY CLASSIFICATION

Private

SECONDARY CLASSIFICATION

Public