Holladay (Utah)
26439--Payroll register files27941--Accounts Receivable
AGENCY: Holladay (Utah)
SERIES: 26439
TITLE: Payroll register files
DATES: 1999-
ARRANGEMENT: Chronological by year, there under alphabetical by name
DESCRIPTION: This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code, date, warrant number, name of employee, social security number, types and amounts of individual deductions, and may include hourly rate, and number of hours worked. Though this register is frequently used to reference specific payroll checks, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.
RETENTION
DISPOSITION
Destroy.
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 63 years or until 3 years after retirement or death and then destroy and if not in employee earning file.
APPRAISAL
Administrative Fiscal
This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 12.
PRIMARY DESIGNATION
Private
SECONDARY DESIGNATION
Public
AGENCY: Holladay (Utah)
SERIES: 27941
TITLE: Accounts Receivable
VARIANT TITLE: Accts Received
DATES: 2000-
ARRANGEMENT: chronological, thereunder alphabetical
DESCRIPTION: These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors, organizations, and citizens having accounts with municipal agencies.
RETENTION
Retain 4 years
DISPOSITION
Destroy.
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
Fiscal
This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 2.
PRIMARY DESIGNATION
Public