Holladay (Utah)
26439--Payroll register files27941--Accounts Receivable
30154--City construction project files
29026--Ordinances
29284--General plan
29383--Budgets
AGENCY: Holladay (Utah)
SERIES: 26439
TITLE: Payroll register files
DATES: 1999-
ARRANGEMENT: Chronological by year, there under alphabetical by name
DESCRIPTION: This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code, date, warrant number, name of employee, social security number, types and amounts of individual deductions, and may include hourly rate, and number of hours worked. Though this register is frequently used to reference specific payroll checks, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.
RETENTION
Retain for 65 year(s) or until separation
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Employee wage history records, GRS-1905
AUTHORIZED: 07/15/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 63 years or until 3 years after retirement or death and then destroy and if not in employee earning file.
APPRAISAL
Administrative Fiscal
PRIMARY DESIGNATION
Private
SECONDARY DESIGNATION
Public
AGENCY: Holladay (Utah)
SERIES: 27941
TITLE: Accounts Receivable
DATES: 2000-
ARRANGEMENT: chronological, thereunder alphabetical
DESCRIPTION: These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors, organizations, and citizens having accounts with municipal agencies.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 03/31/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
Fiscal
PRIMARY DESIGNATION
Public
AGENCY: Holladay (Utah)
SERIES: 30154
TITLE: City construction project files
DATES: 1999-
ARRANGEMENT: Alphabetical by project name.
DESCRIPTION: These project files document the development of city-owned property or the sale of city-owned property, and include appraisals, purchase contracts, and plans.
RETENTION
Retain permanently
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Government construction as-built plans and specifications, GRS-1789
AUTHORIZED: 07/16/2021
FORMAT MANAGEMENT
Paper: Retain in Office for 25 years and then transfer to State Records Center. Retain in State Records Center for 25 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical Legal
These records document the development and/or sale of public or city property.
PRIMARY DESIGNATION
Public. Utah Code 63G-2-301(2020).
AGENCY: Holladay (Utah)
SERIES: 29026
TITLE: Ordinances
DATES: 1999-
ARRANGEMENT:
DESCRIPTION: Ordinances document formal rulings of local legislative bodies, and include original ordinances and resolutions, codified ordinances, and indexes. These books contain the legislative action of city council to regulate, require, prohibit, govern, control, or supervise any activity, business, conduct, or condition authorized by UCA 10-3-701 to 715 (1977). An ordinance includes a number, a title, preamble, an ordaining clause, the body or subject of ordinance, when applicable, penalty of violation, effective date, signature of mayor or acting mayor, and municipal seal.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Computer data files: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
This series has permanent historical value as documentation of decisions and actions of the city council.
PRIMARY DESIGNATION
Public
AGENCY: Holladay (Utah)
SERIES: 29284
TITLE: General plan
DATES: 2017-
ARRANGEMENT: none
DESCRIPTION: These are comprehensive plans for municipal development adopted by the city commission. "Each municipality shall prepare and adopt a comprehensive, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality" (Utah Code 10-9a-401(1) (2005)). "The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include "planning commission's recommendations for the development of the territory covered by the plan, and may include, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation, redevelopment, and conservation element; (f) an economic element; (g) recommendations for implementing the plan, including the use of zoning ordinances, subdivision ordinances, capital improvement plans, and other appropriate actions; and any other elements that the municipality c a rehabilitation, redevelopment, and conservation element; (f) an economic element; (g) recommendations for implementing the plan, including the use of zoning ordinances, subdivision ordinances, capital improvement plans, and other appropriate actions; and any other elements that the municipality considers appropriate" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps, plats, and charts.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
APPRAISAL
Administrative Fiscal Historical Legal
AGENCY: Holladay (Utah)
SERIES: 29383
TITLE: Budgets
DATES: 2014-
ARRANGEMENT: none
DESCRIPTION: The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Audited financial statements, GRS-1857
AUTHORIZED: 07/21/2017
FORMAT MANAGEMENT
APPRAISAL
Administrative Fiscal Historical