Utah Department of Administrative Services

Division of Archives & Records Service

Logan (Utah). Administrative Services and Economic Development

24004--General administrative records
24005--Active project files
24006--Community development block grant administrative records
24007--Community development Block Grant Application Records
22404--Minutes historic preservation committee
22697--Comprehensive annual financial reports
22376--Planning commission minutes
22377--Board of adjustment minutes
3689--Plat map books
10614--Plot index card files

AGENCY: Logan (Utah). Administrative Services and Economic Development

SERIES: 24004
TITLE: General administrative records
DATES: 1866-
ARRANGEMENT: Alphabetic by subject
ANNUAL ACCUMULATION: 1.50 cubic feet.

DESCRIPTION: These are records of a general facilitative nature created or received in the course of administering programs. They include daily, weekly, or monthly activity reports which are summarized in an annual report, correspondence and memoranda.

RETENTION

Retain in office 2 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 6.

PRIMARY DESIGNATION

Public


AGENCY: Logan (Utah). Administrative Services and Economic Development

SERIES: 24005
TITLE: Active project files
DATES: 1998-
ARRANGEMENT: Alphabetical by name
ANNUAL ACCUMULATION: 3.00 cubic feet.

DESCRIPTION: These are project background records, such as studies, analyses, notes, drafts, and interim reports.

RETENTION

Retain in office 5 years after project completion.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 44.

PRIMARY DESIGNATION

Public


AGENCY: Logan (Utah). Administrative Services and Economic Development

SERIES: 24006
TITLE: Community development block grant administrative records
DATES: 1992-
ARRANGEMENT: Chronological, thereunder numerical by case number
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: These files document the administration of projects funded under the Community Development Block Grant program (CDBG). These projects include both direct grants and regrants. The records include the preliminary reports, audits, certificates, maps, and related correspondence. Under the federal guidelines, agencies are required "to maintain records in sufficient detail to demonstrate compliance with the provisions" concerning affirmative action, labor and environmental standards (24 CFR 570.611(f) (1993)).

RETENTION

Retain in office 3 years after end of grant period.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after end of grant period and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 20, Item 14.

PRIMARY DESIGNATION

Public


AGENCY: Logan (Utah). Administrative Services and Economic Development

SERIES: 24007
TITLE: Community development Block Grant Application Records
DATES: 1998-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: These files document the application and completion of projects funded under CDBG funds. These projects include both direct grants and regrants. These files include the initial application, and all final reports.

RETENTION

Retain in office permanently.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Fiscal Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 20, Item 15.

PRIMARY DESIGNATION

Public


AGENCY: Logan (Utah). Administrative Services and Economic Development

SERIES: 22404
TITLE: Minutes historic preservation committee
DATES: 1950-
ARRANGEMENT: Chronological

DESCRIPTION: These minutes are the official record of the proceedings of regularly scheduled, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date, time, and meeting place; members present and absent; "the substance of all matters proposed, discussed, or decided, and record, by individual member, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes" in accordance with UCA 52-4-7 (1997). These are the minutes for the Logan Historic Preservation Committee. This committee reviews plans and approves all changes to any structure within the Historic District in Logan.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 23.

PRIMARY DESIGNATION

Public. UCA 52-4-7(3) (2008)

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(32) (2008)


AGENCY: Logan (Utah). Administrative Services and Economic Development

SERIES: 22697
TITLE: Comprehensive annual financial reports
DATES: 1954-
ARRANGEMENT: Chronological

DESCRIPTION: These are statistical reports on the financial affairs of the entire municipality. "Within 180 days after the close of each fiscal year the city recorder or other delegated person shall present to the governing body an annual financial report prepared in conformity with generally accepted accounting principles, as prescribed in the Uniform Accounting Manual for Utah cities (UCA 10-6-150 (1997)). "Copies of the annual financial report....shall be filed with the state auditor and shall be filed as a public document in the office of the city recorder" (UCA 10-6-150 (1997)).

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Fiscal Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: Logan (Utah). Administrative Services and Economic Development

SERIES: 22376
TITLE: Planning commission minutes
DATES: 1978-
ARRANGEMENT: Chronological

DESCRIPTION: These are minutes of meetings and hearings held by the planning commission. "Each municipality may enact an ordinance establishing a planning commission" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall "prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates, including the approval or denial of, or recommendations to approve or deny, conditional use permits; exercise any other powers that are necessary to enable it to perform or function, or delegated to it by the legislative body" (UCA 10-9-204 (1997)).

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 20, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: Logan (Utah). Administrative Services and Economic Development

SERIES: 22377
TITLE: Board of adjustment minutes
DATES: 1950-
ARRANGEMENT: Chronological

DESCRIPTION: These minutes document all meetings of the Board of Adjustment. The board consists of "five members and whatever alternate members that the chief executive officer considers appropriate" (UCA 10-9-701(2)(a) (1997)). The duties of the Board of Adjustment are to hear and decide on "appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance" (UCA 10-9-703(1) (1997)). The minutes are used to document requests, discussions, and decisions of the Board.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 20, Item 3.

PRIMARY DESIGNATION

Public


AGENCY: Logan (Utah). Administrative Services and Economic Development

SERIES: 3689
TITLE: Plat map books
DATES:
ARRANGEMENT: Alphanumerical

DESCRIPTION: These are city maps and plats for surveys and maintenance of city property and facilities. They are used for research purposes by the public, other city departments, and title companies. They include townships and range, rights-of-way, monument markers, lot measurements, street names, centerline measurements, blocks, and subdivision names.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 8.

Disposition based on the historical value of these records as they are land records used for research purposes by the public, other city departments, and title companies.

PRIMARY DESIGNATION

Public


AGENCY: Logan (Utah). Administrative Services and Economic Development

SERIES: 10614
TITLE: Plot index card files
DATES: 1865-
ARRANGEMENT: Alphabetical by surname

DESCRIPTION: These books or card files are arranged alphabetically by names of owners or deceased persons interred in cemetery. It is used for reference purposes. They include name, interment number, deed number, date interred, location of grave by plot, lot, block, tier, and grave number, and date of latest update.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 17, Item 8.

PRIMARY DESIGNATION

Public