Logan (Utah). Public Works, Permits, and Compliance
24589--Drawings and diagrams24590--Working papers
24591--Survey field books
24593--Finding aids
24594--Project control files
24140--Executive Correspondence
24141--Staff meeting minutes
24143--Water and Sewer Board minutes
AGENCY: Logan (Utah). Public Works, Permits, and Compliance
SERIES: 24589
TITLE: Drawings and diagrams
DATES: 1920-
ARRANGEMENT: Alphanumerical by street address.
DESCRIPTION: These are drawings and blueprints of engineering "as-built" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction, sidewalks, storm drains, waterlines, reservoirs, public facilities, and other city building projects, providing date, legend, city title, scale and actual drawings.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
Administrative Historical
PRIMARY DESIGNATION
Public
AGENCY: Logan (Utah). Public Works, Permits, and Compliance
SERIES: 24590
TITLE: Working papers
DATES: 2000-
ARRANGEMENT: Chronological
DESCRIPTION: These are project background records, such as studies, analyses, notes, drafts, and interim reports.
RETENTION
Retain for 5 year(s) after end of project or program
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Working files, GRS-1684
AUTHORIZED: 11/29/2002
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years after project is completed and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Logan (Utah). Public Works, Permits, and Compliance
SERIES: 24591
TITLE: Survey field books
DATES: 1930-
ARRANGEMENT: Alphanumerical by street address
DESCRIPTION: These are drawings of new surveys and resurveys of parcels of property containing horizontal control monuments. They are computed on a state plane grid coordinate and are used as a reference for measurements and deeds research. They include monuments, state plane grid coordinates, surveyor's notes, scale, legend, and north point.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Recorded surveys and index, GRS-384
AUTHORIZED: 06/26/2019
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
Administrative Historical
PRIMARY DESIGNATION
Public
AGENCY: Logan (Utah). Public Works, Permits, and Compliance
SERIES: 24593
TITLE: Finding aids
DATES: 1985-
ARRANGEMENT: Alphanumerical by street address
DESCRIPTION: These are regularly updated plat map indexes that assist in the use of the county property plat books and utility maps.
RETENTION
Retain until final action
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Information governance records, GRS-1713
AUTHORIZED: 03/09/2015
FORMAT MANAGEMENT
Paper: Retain in Office until records to which they pertain are destroyed and then destroy.
APPRAISAL
Administrative Historical
PRIMARY DESIGNATION
Public
AGENCY: Logan (Utah). Public Works, Permits, and Compliance
SERIES: 24594
TITLE: Project control files
DATES: 1968-
ARRANGEMENT: Chronological by date.
DESCRIPTION: These project files document the planning, design, and construction of municipally-owned facilities, structures or systems. They are also used for budget planning and litigation research. They include correspondence, copies of agreements, engineer's personal notes, guarantees and warranties, testing reports, reports (daily, weekly, monthly), and permits to work in the public way for municipality projects such as street drains, curb and gutter, sidewalk, paving extensions, street construction and repairs to additions to city buildings.
RETENTION
Permanent. Retain for 11 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 10 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
PRIMARY DESIGNATION
Public
AGENCY: Logan (Utah). Public Works, Permits, and Compliance
SERIES: 24140
TITLE: Executive Correspondence
DATES: 1999-
ARRANGEMENT: Chronological
DESCRIPTION: This is correspondence from the Public Works director and engineers. These are records which are not duplicated elsewhere that document how the office is organized and how it functions, its pattern of action, its policies, procedures and achievements.
RETENTION
Permanent. Retain for 3 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Program and policy development records, GRS-1717
AUTHORIZED: 08/10/2018
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then transfer to Agency Record Center. Retain in Agency Record Center permanently.
APPRAISAL
Administrative Fiscal Historical Legal
PRIMARY DESIGNATION
Public
AGENCY: Logan (Utah). Public Works, Permits, and Compliance
SERIES: 24141
TITLE: Staff meeting minutes
DATES: 1999-
ARRANGEMENT: Chronological
DESCRIPTION: These are the minutes of regular, special, and emergency meetings of official municipal committees, boards, and task forces. UCA 52-4-7(1) (1997) requires that written minutes be kept of all open meetings. These minutes shall include: "the date, time and place of the meeting; the names of members present and absent; the substance of all matters proposed, discussed, or decided, and a record, by individual member, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes." Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (1997) and to include: "the date, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting." They may also include an official agenda. (See also Internal committee records). Topics addressed include the various tasks and jobs each division is working on.
RETENTION
Permanent. Retain for 3 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 03/10/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then transfer to Agency Record Center. Retain in Agency Record Center permanently.
Computer data files: Retain in Office for 3 years and then delete.
APPRAISAL
Administrative Fiscal Historical Legal
PRIMARY DESIGNATION
Public
AGENCY: Logan (Utah). Public Works, Permits, and Compliance
SERIES: 24143
TITLE: Water and Sewer Board minutes
DATES: 1999-
ARRANGEMENT: Chronological
DESCRIPTION: These are the minutes of regular, special, and emergency meetings of official municipal committees, boards, and task forces. UCA 52-4-7(1) (1997) requires that written minutes be kept of all open meetings. These minutes shall include: "the date, time and place of the meeting; the names of members present and absent; the substance of all matters proposed, discussed, or decided, and a record, by individual member, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes." Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (1997) and to include: "the date, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting." They may also include an official agenda. (See also Internal committee records). The Water and Sewer Board members are appointed by the mayor and city Council to advise the city on water and sewer utility issues.
RETENTION
Permanent. Retain for 3 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 03/10/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then transfer to Agency Record Center. Retain in Agency Record Center permanently.
APPRAISAL
Administrative Fiscal Historical Legal
PRIMARY DESIGNATION
Public