Park City (Utah). City Attorney
21530--Civil case files21531--Claim petition files-incident reports
21532--Collection case file
21533--Felony case files
21534--Formal legal opinions
21535--Homicide and other major criminal case files
21536--Informal legal opinions
21537--Legal case index
21538--Misdemeanor case files
21539--Routine lawsuit case files
21540--Significant lawsuit case files
22755--Litigation files
21832--Attorney work files
21833--Electronic attorney files
AGENCY: Park City (Utah). City Attorney
SERIES: 21530
TITLE: Civil case files
DATES: 1993-
ARRANGEMENT: Chronological
DESCRIPTION: These case files document significant civil court cases in which the municipality is a party or represents the interests of the State of Utah. They include case number, plaintiff, defendant, nature of case, attorney's notes, related correspondence, and final verdict. This information is largely duplicated in court files and could be weeded after the case is closed.
RETENTION
Retain for 10 year(s) after case is closed
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 10 years after case is closed and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected
AGENCY: Park City (Utah). City Attorney
SERIES: 21531
TITLE: Claim petition files-incident reports
DATES: 1982-
ARRANGEMENT: Chronological
DESCRIPTION: These files contain petitions claiming damages caused by municipal employees and/or equipment. They are used to determine liability. These files include petitions, correspondence and police reports if applicable.
RETENTION
Retain for 6 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 6 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Protected
AGENCY: Park City (Utah). City Attorney
SERIES: 21532
TITLE: Collection case file
DATES: 1993-
ARRANGEMENT: Chronological
DESCRIPTION: These are case files that document "all fines, penalties, and forfeitures for the violation of any ordinance, when collected, shall be paid into the municipal treasury within seven days after the collection date" (UCA 10-3-716) (2006)). They include various court filings, attorney's notes, and final judgment.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected
AGENCY: Park City (Utah). City Attorney
SERIES: 21533
TITLE: Felony case files
DATES: 1993-
ARRANGEMENT: Chronological
DESCRIPTION: These case files document felony cases filed and prosecuted in district court. They contain the case number, defendant's name, charge, indictment and arraignment dates, plea, bond amount, trial date, verdict, and sentence. The files may also contain police records, offense reports, witness lists, subpoenas, FBI reports, photographs, and attorneys' notes. This information is largely duplicated in case files and could be weeded after the case is closed and all appeals heard.
RETENTION
Retain for 10 year(s) after case is closed
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 10 years after case is closed and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected
AGENCY: Park City (Utah). City Attorney
SERIES: 21534
TITLE: Formal legal opinions
DATES: 1982-
ARRANGEMENT: Chronological
DESCRIPTION: These are the formal legal opinions written by city attorneys in response to requests received from citizens of Park City or members of the public in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion, advice or opinion, and name of requesting party.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Formal opinion records, GRS-1722
AUTHORIZED: 09/18/2015
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Park City (Utah). City Attorney
SERIES: 21535
TITLE: Homicide and other major criminal case files
DATES: 1970-
ARRANGEMENT: Chronological
DESCRIPTION: These case files document homicides and other major criminal cases filed and prosecuted in the district court. They contain the case number, defendant's name, charge, dates of indictment and arraignment, plea, amount of bond, trial date, verdict, and sentence. The files may also contain police records, offense reports, witness lists, subpoenas, FBI reports, photographs, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the closure of the case.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Protected
AGENCY: Park City (Utah). City Attorney
SERIES: 21536
TITLE: Informal legal opinions
DATES: 1982-
ARRANGEMENT: Chronological
DESCRIPTION: These are the informal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. These attorney/client communications contain legal advice or opinion. They show date of opinion, advice or opinion, and name of requesting office or department.
RETENTION
Retain until administrative need ends
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Legal counsel records, GRS-1721
AUTHORIZED: 08/24/2015
FORMAT MANAGEMENT
Paper: Retain in Office until administrative need ends and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected
AGENCY: Park City (Utah). City Attorney
SERIES: 21537
TITLE: Legal case index
DATES: 1984-
ARRANGEMENT: Chronological
DESCRIPTION: This is an index to civil and criminal (felony and misdemeanor) case files showing case number, names of defendant(s) and plaintiff(s), case type, date filed and disposed, decisions, and notations concerning case activities.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Protected
AGENCY: Park City (Utah). City Attorney
SERIES: 21538
TITLE: Misdemeanor case files
DATES: 1980-
ARRANGEMENT: Chronological
DESCRIPTION: These case files document routine misdemeanor criminal cases prosecuted in circuit courts. They contain the case number, defendant's name, charge, dates of indictment and arraignment, plea, bond amount, trial date, verdict, and sentence. May also contain police records, offense reports, witness lists, subpoenas, FBI reports, photographs, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the case is closed.
RETENTION
Retain for 7 year(s) after case is closed
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 7 years after case is closed and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected
AGENCY: Park City (Utah). City Attorney
SERIES: 21539
TITLE: Routine lawsuit case files
DATES: 1982-
ARRANGEMENT: Chronological
DESCRIPTION: These are case files for routine lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings, research material, and attorneys' notes.
RETENTION
Retain for 7 year(s) after case is closed
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 7 years after Case is closed and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected
AGENCY: Park City (Utah). City Attorney
SERIES: 21540
TITLE: Significant lawsuit case files
DATES: 1982-
ARRANGEMENT: Chronological
DESCRIPTION: These are case files for significant lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings, research material, and attorneys' notes.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Protected
AGENCY: Park City (Utah). City Attorney
SERIES: 22755
TITLE: Litigation files
DATES: 1993-
ARRANGEMENT: Chronological
DESCRIPTION: These files document lawsuits filed against the Redevelopment Agency concerning redevelopment projects. They contain related correspondence, research materials, copies of all official filings (complaints, answers, judgements, etc.), copies of depositions, and attorneys' notes. Usually the city attorney maintains the record copy of all lawsuits.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Civil case files, GRS-2034
AUTHORIZED: 07/01/2019
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
Administrative Legal
PRIMARY DESIGNATION
Protected
AGENCY: Park City (Utah). City Attorney
SERIES: 21832
TITLE: Attorney work files
DATES: 1982-
ARRANGEMENT: Chronological
DESCRIPTION: These are attorney support files (e.g. for contracts, requests for city projects, research memorandum). They contain attorney work product, notes and other attorney/client correspondence.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 7 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected
AGENCY: Park City (Utah). City Attorney
SERIES: 21833
TITLE: Electronic attorney files
DATES: 1993-
ARRANGEMENT: Alphabetical
DESCRIPTION: These are all attorney records that are in electronic form. These files include attorney computer work product, attorney/client correspondence, attorney and Legal Department e-mail, and all electronic back-up files of the Legal Department.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Program and policy development records, GRS-1717
AUTHORIZED: 07/20/2018
FORMAT MANAGEMENT
Computer data files: Retain in Office permanently or until administrative need ends.
APPRAISAL
PRIMARY DESIGNATION
Protected