Utah Department of Administrative Services

Division of Archives & Records Service

Park City (Utah). City Attorney

21530--Civil case files
21531--Claim petition files-incident reports
21532--Collection case file
21533--Felony case files
21534--Formal legal opinions
21535--Homicide and other major criminal case files
21536--Informal legal opinions
21537--Legal case index
21538--Misdemeanor case files
21539--Routine lawsuit case files
21540--Significant lawsuit case files
21832--Attorney work files
21833--Electronic attorney files
22755--Litigation files

AGENCY: Park City (Utah). City Attorney

SERIES: 21530
TITLE: Civil case files
DATES: 1993-
ARRANGEMENT: Chronological

DESCRIPTION: These case files document significant civil court cases in which the municipality is a party or represents the interests of the State of Utah. They include case number, plaintiff, defendant, nature of case, attorney's notes, related correspondence, and final verdict. This information is largely duplicated in court files and could be weeded after the case is closed.

RETENTION

Retain 10 years, after case is closed.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years after case is closed and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 5.

PRIMARY DESIGNATION

Protected


AGENCY: Park City (Utah). City Attorney

SERIES: 21531
TITLE: Claim petition files-incident reports
DATES: 1982-
ARRANGEMENT: Chronological

DESCRIPTION: These files contain petitions claiming damages caused by municipal employees and/or equipment. They are used to determine liability. These files include petitions, correspondence and police reports if applicable.

RETENTION

Retain 6 years, provided no litigation pending.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years and then destroy provided no litigation pending.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 1.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected


AGENCY: Park City (Utah). City Attorney

SERIES: 21532
TITLE: Collection case file
DATES: 1993-
ARRANGEMENT: Chronological

DESCRIPTION: These are case files that document "all fines, penalties, and forfeitures for the violation of any ordinance, when collected, shall be paid into the municipal treasury within seven days after the collection date" (UCA 10-3-716) (2006)). They include various court filings, attorney's notes, and final judgment.

RETENTION

Retain 4 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 6.

PRIMARY DESIGNATION

Protected


AGENCY: Park City (Utah). City Attorney

SERIES: 21533
TITLE: Felony case files
DATES: 1993-
ARRANGEMENT: Chronological

DESCRIPTION: These case files document felony cases filed and prosecuted in district court. They contain the case number, defendant's name, charge, indictment and arraignment dates, plea, bond amount, trial date, verdict, and sentence. The files may also contain police records, offense reports, witness lists, subpoenas, FBI reports, photographs, and attorneys' notes. This information is largely duplicated in case files and could be weeded after the case is closed and all appeals heard.

RETENTION

Retain 10 years, after case closed.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years after case is closed and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 7.

PRIMARY DESIGNATION

Protected


AGENCY: Park City (Utah). City Attorney

SERIES: 21534
TITLE: Formal legal opinions
DATES: 1982-
ARRANGEMENT: Chronological

DESCRIPTION: These are the formal legal opinions written by city attorneys in response to requests received from citizens of Park City or members of the public in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion, advice or opinion, and name of requesting party.

RETENTION

Retain permanent.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). City Attorney

SERIES: 21535
TITLE: Homicide and other major criminal case files
DATES: 1970-
ARRANGEMENT: Chronological

DESCRIPTION: These case files document homicides and other major criminal cases filed and prosecuted in the district court. They contain the case number, defendant's name, charge, dates of indictment and arraignment, plea, amount of bond, trial date, verdict, and sentence. The files may also contain police records, offense reports, witness lists, subpoenas, FBI reports, photographs, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the closure of the case.

RETENTION

Retain permanent, may be transferred to state archives.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 8.

PRIMARY DESIGNATION

Protected


AGENCY: Park City (Utah). City Attorney

SERIES: 21536
TITLE: Informal legal opinions
DATES: 1982-
ARRANGEMENT: Chronological

DESCRIPTION: These are the informal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. These attorney/client communications contain legal advice or opinion. They show date of opinion, advice or opinion, and name of requesting office or department.

RETENTION

Retain permanent, may be transferred to state archives.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 11.

PRIMARY DESIGNATION

Protected


AGENCY: Park City (Utah). City Attorney

SERIES: 21537
TITLE: Legal case index
DATES: 1984-
ARRANGEMENT: Chronological

DESCRIPTION: This is an index to civil and criminal (felony and misdemeanor) case files showing case number, names of defendant(s) and plaintiff(s), case type, date filed and disposed, decisions, and notations concerning case activities.

RETENTION

Retain permanent, may be transferred to the state archives.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 9.

PRIMARY DESIGNATION

Protected


AGENCY: Park City (Utah). City Attorney

SERIES: 21538
TITLE: Misdemeanor case files
DATES: 1980-
ARRANGEMENT: Chronological

DESCRIPTION: These case files document routine misdemeanor criminal cases prosecuted in circuit courts. They contain the case number, defendant's name, charge, dates of indictment and arraignment, plea, bond amount, trial date, verdict, and sentence. May also contain police records, offense reports, witness lists, subpoenas, FBI reports, photographs, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the case is closed.

RETENTION

Retain 7 years, after case is closed.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years after case is closed and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 2.

PRIMARY DESIGNATION

Protected


AGENCY: Park City (Utah). City Attorney

SERIES: 21539
TITLE: Routine lawsuit case files
DATES: 1982-
ARRANGEMENT: Chronological

DESCRIPTION: These are case files for routine lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings, research material, and attorneys' notes.

RETENTION

Retain 7 years, after case is closed.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years after Case is closed and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 3.

PRIMARY DESIGNATION

Protected


AGENCY: Park City (Utah). City Attorney

SERIES: 21540
TITLE: Significant lawsuit case files
DATES: 1982-
ARRANGEMENT: Chronological

DESCRIPTION: These are case files for significant lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings, research material, and attorneys' notes.

RETENTION

Retain permanent, may be transferred to the state archives.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 10.

PRIMARY DESIGNATION

Protected


AGENCY: Park City (Utah). City Attorney

SERIES: 21832
TITLE: Attorney work files
DATES: 1982-
ARRANGEMENT: Chronological

DESCRIPTION: These are attorney support files (e.g. for contracts, requests for city projects, research memorandum). They contain attorney work product, notes and other attorney/client correspondence.

RETENTION

Retain 7 years.

DISPOSITION

Destroy provided not attached to a caes file.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years and then destroy provided not attached to case file.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 44.

PRIMARY DESIGNATION

Protected


AGENCY: Park City (Utah). City Attorney

SERIES: 21833
TITLE: Electronic attorney files
DATES: 1993-
ARRANGEMENT: Alphabetical

DESCRIPTION: These are all attorney records that are in electronic form. These files include attorney computer work product, attorney/client correspondence, attorney and Legal Department e-mail, and all electronic back-up files of the Legal Department.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Computer data files: Retain in Office permanently or until administrative need ends.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 8.

PRIMARY DESIGNATION

Protected


AGENCY: Park City (Utah). City Attorney

SERIES: 22755
TITLE: Litigation files
DATES: 1993-
ARRANGEMENT: Chronological

DESCRIPTION: These files document lawsuits filed against the Redevelopment Agency concerning redevelopment projects. They contain related correspondence, research materials, copies of all official filings (complaints, answers, judgements, etc.), copies of depositions, and attorneys' notes. Usually the city attorney maintains the record copy of all lawsuits.

RETENTION

Retain permanently. May transfer to State Archives.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 24, Item 9.

PRIMARY DESIGNATION

Protected