Park City (Utah). City Council
21286--Meeting minute tape recordings21294--Public relations files
21344--Municipal revenue bonds
21347--Special improvement bonds
21348--Annual budget
21559--Annexation files
21560--Appointment files
21562--City charter
21564--Council agenda
21565--Council business files
21573--Hearing files
21577--Petitions
21578--Proof of publication record
21579--Resolutions
21273--Constitution and bylaws
21295--Public release files
22782--Circulation statistical reports
84968--City Council minutes
84866--Ordinances
AGENCY: Park City (Utah). City Council
SERIES: 21286
TITLE: Meeting minute tape recordings
DATES: 1958-
ARRANGEMENT: Chronological
DESCRIPTION: These are the tape recordings of the proceedings of regularly scheduled, special and emergency municipal meetings. They are used to create the official minutes. UCA 52-4-7 requires that "written minutes shall be kept of all open meetings" and that they "shall be available within a reasonable time after the meeting." UCA 52-4-7.5(2)(a) (1997) requires that "if a public body closes a meeting . . . for any other purpose than to discuss the deployment of security personnel, devices, or systems, the public body shall either tape record the closed portion of the meeting or keep detailed written minutes that disclose the content of the closed portions of the meeting."
RETENTION
Retain for 3 year(s) after approval of minutes
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting recordings, GRS-1712
AUTHORIZED: 05/20/2015
FORMAT MANAGEMENT
Sound recordings: Retain in Office for 3 years after approval of offical minutes and then erase.
APPRAISAL
PRIMARY DESIGNATION
Public. UCA 63G-2-301(1)(e) (2008)
SECONDARY DESIGNATION
Protected. UCA 63G-2-305(32) (2008); UCA 52-4-7.5(2) (2008)
AGENCY: Park City (Utah). City Council
SERIES: 21294
TITLE: Public relations files
DATES: 1982-
ARRANGEMENT: Alphabetical
DESCRIPTION: These files contain speeches, addresses, and official comments or remarks made at formal municipal ceremonies by elected municipal officials. The format may be paper, videotape, motion picture film, etc.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Public relations records, GRS-1716
AUTHORIZED: 01/02/2018
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Park City (Utah). City Council
SERIES: 21344
TITLE: Municipal revenue bonds
DATES: undated
ARRANGEMENT:
DESCRIPTION: These bonds are issued by the city council payable solely from revenues attributable to the extension and improvement to revenue producing facilities (UCA 11-14-17 (1997)).
RETENTION
Retain for 1 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Municipal revenue bonds, GRS-791
AUTHORIZED: 01/02/2018
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after being paid or canceled and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Park City (Utah). City Council
SERIES: 21347
TITLE: Special improvement bonds
DATES: undated
ARRANGEMENT:
DESCRIPTION: The governing body of the municipality levying the assessment, by ordinance or resolution, may authorize the issuance of special improvement bonds to pay costs of improvements in the district against funds created by the assessment (UCA 17A-3-328 (1997)).
RETENTION
Retain until final action
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Municipal special improvement bonds, GRS-793
AUTHORIZED: 01/02/2018
FORMAT MANAGEMENT
Paper: Retain in Office until "paid or canceled" and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Park City (Utah). City Council
SERIES: 21348
TITLE: Annual budget
DATES: 1985-
ARRANGEMENT: Chronological
DESCRIPTION: The budget is a "plan of financial operations for a fiscal year which embodies estimates of proposed expenditures for given purposes and the proposed means of financing them" (UCA 10-6-106(10) (1997)). "Before June 22 of each fiscal year, or August 17 in the case of a property tax increase under Sections 59-2-919 through 59-2-923, the governing body shall by resolution or ordinance adopt a budget for the ensuing fiscal year for each fund for which a budget is required under this chapter. A copy of the final budget for each fund shall be certified by the budget officer and filed with the state auditor within thirty days after adoption" (UCA 10-6-118 (1997)).
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Audited financial statements, GRS-1857
AUTHORIZED: 01/02/2018
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Park City (Utah). City Council
SERIES: 21559
TITLE: Annexation files
DATES: 1975-
ARRANGEMENT: Chronological
DESCRIPTION: These files document the annexation of property into municipal boundaries. They usually contain correspondence, citizens' petitions, maps, and the official annexation action approved by City Council (UCA 10-2-401 to 422 (1997)).
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Park City (Utah). City Council
SERIES: 21560
TITLE: Appointment files
DATES: 1995-
ARRANGEMENT: Alphabetical
DESCRIPTION: These files document the appointment of persons to advisory boards and committees established by the City Council or Mayor, usually by resolution, or policy and procedure. These files may include letters of recommendation, letters of appointment, resumes, and related correspondence.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Municipal appointment files, GRS-1010
AUTHORIZED: 01/02/2018
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Park City (Utah). City Council
SERIES: 21562
TITLE: City charter
DATES: 1884-
ARRANGEMENT: Alphabetical
DESCRIPTION: These files contain the constitution, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah, Article XI, Section 5).
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Park City (Utah). City Council
SERIES: 21564
TITLE: Council agenda
DATES: 1980-
ARRANGEMENT: Chronological
DESCRIPTION: These files contain the public notification of date, time, place and items to be presented to City Council for consideration at regularly scheduled, special and emergency city council meetings.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 05/22/2015
FORMAT MANAGEMENT
Paper: Retain in Office permanently and then with minutes.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Park City (Utah). City Council
SERIES: 21565
TITLE: Council business files
DATES: 1980-
ARRANGEMENT: Chronological
DESCRIPTION: These files contain copies of documents that council received as exhibits for regular or special city council meetings. They include copies of agenda, copies of ordinances and resolutions, special reports, and related correspondence. These files are also known as Council Exhibit Files and Council Agenda Files.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 05/22/2015
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
AGENCY: Park City (Utah). City Council
SERIES: 21573
TITLE: Hearing files
DATES: 1980-
ARRANGEMENT: Chronological
DESCRIPTION: These files contain information documenting hearings requested by the public for various reasons including the denial and revocation of various licenses (businesses, liquor, taxi licenses) or special hearings called by the mayor or city council. Files contain copies of transcribed minutes, related correspondence, copies of applications, reports and agenda.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Park City (Utah). City Council
SERIES: 21577
TITLE: Petitions
DATES: 1981-
ARRANGEMENT: Chronological
DESCRIPTION: These files contain formal written petitions from citizens or municipal departments. Petitions state the issue of concern and list names and signatures of citizens requesting a particular action.
RETENTION
Retain for 5 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Park City (Utah). City Council
SERIES: 21578
TITLE: Proof of publication record
DATES: 1981-
ARRANGEMENT: Chronological
DESCRIPTION: These files contain evidence of the publication of a document or public notification appearing in a local newspaper, usually for hearings, sale of bonds, budget, and council meetings (UCA 78-25-14 (1997)).
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 6 years and then destroy provided unless filed with an ordinance or resolution, permanent.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Park City (Utah). City Council
SERIES: 21579
TITLE: Resolutions
DATES: 1884-
ARRANGEMENT: Chronological
DESCRIPTION: These are formal statements of a decision, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates, charges for garbage collection and fees charged for municipal services, establishing policies and guidelines, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
Administrative Historical Legal
Resolutions are similar to ordinances. Resolutions have legal value because they are municipal laws. They have historical value because ongoing resolutions document changes to the law over time.
PRIMARY DESIGNATION
Public
AGENCY: Park City (Utah). City Council
SERIES: 21273
TITLE: Constitution and bylaws
DATES: 1884-
ARRANGEMENT: Chronological
DESCRIPTION: These are the constitution and bylaws of municipal governing/advisory boards. They establish the organization and operational procedures for the board. They usually include date of adoption and amendments, description and purpose of board, membership, description and responsibilities of board's positions, meeting frequency, voting procedures, explanation of what constitutes a quorum, and the establishment of procedural rules (e.g., Robert's Rules of Order, etc.).
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Park City (Utah). City Council
SERIES: 21295
TITLE: Public release files
DATES: 1982-
ARRANGEMENT: Chronological
DESCRIPTION: These files contain a copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or non-textual record such as a film or video sound recording.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Public relations records, GRS-1716
AUTHORIZED: 01/02/2018
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Park City (Utah). City Council
SERIES: 22782
TITLE: Circulation statistical reports
DATES: 1993-
ARRANGEMENT: Chronological
DESCRIPTION: These are monthly statistical reports on the numbers and types of library materials checked out. They are used for future planning. They include the number of items checked out by type, number of library cards issued, and monthly totals.
RETENTION
Retain until completion of publication or report
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office until annual report compiled and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Park City (Utah). City Council
SERIES: 84968
TITLE: City Council minutes
DATES: i 1884-
ARRANGEMENT: Chronological.
DESCRIPTION: The city and town council minute book was created as the official record of the city council meetings. Handwritten entries were usually made by the city clerk in meetings that were held on a regular basis. Special meetings were scheduled as needed. Typical entries contain information about budgeting and finance; city ordinances; business and professional licensing procedures; police activities; and improvements in public service such as street repairs.
RETENTION
Permanent. Retain for 20 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 03/1988
FORMAT MANAGEMENT
Paper: Retain in Office for 20 years and then may be transferred permanently to State Archives.
Microfilm master: For records beginning in 1884 through 1964. Retain in State Archives permanently.
Microfilm duplicate: For records beginning in 1884 through 1964. Retain in Office permanently.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
PRIMARY DESIGNATION
Public. UCA 52-4-7(3) (2008)
SECONDARY DESIGNATION
Protected. UCA 63G-2-305(32) (2008)
AGENCY: Park City (Utah). City Council
SERIES: 84866
TITLE: Ordinances
DATES: 1884-
ARRANGEMENT: Numerical by ordinance number.
DESCRIPTION: Ordinances are laws created by the city council. They are enactments which govern and maintain the operation of the city for peace, benefit, and regulation of the municipality. Each separate law may carry a penalty or fine and must not conflict with The Utah State Constitution or The United States Constitution. Each ordinance is discussed in open council meetings, and take effect a specified number of days after being passed. Ordinances commonly deal with the employment of elected and appointed officials; vehicles and traffic control; water use and allocation; fire and police protection; business and merchant regulation; and the establishment of fees and fines for city services.
RETENTION
Permanent. Retain for 20 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: For records beginning in 1916 through 1926. Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.
Microfilm master: For records beginning in 1916 through 1926. Retain in State Archives permanently.
Microfilm duplicate: For records beginning in 1916 through 1926. Retain in Office for 20 years and then may be transferred permanently to State Archives..
Paper: For records beginning in 1927 and continuing to the present. Retain in Office for 20 years and then may be transferred permanently to State Archives.
Microfilm duplicate: For records beginning in 1927 and continuing to the present. Retain in Office for 20 years and then may be transferred permanently to State Archives.
Microfilm master: For records beginning in 1927 and continuing to the present. Retain in Office for 20 years and then may be transferred permanently to State Archives.
APPRAISAL
Administrative Historical Legal
Disposition based on the value of these records in documenting the city's procedures, laws, and function. Ordinances have legal value because they are municipal laws. They have historical value because ongoing ordinances document changes to the law over time.
PRIMARY DESIGNATION
Public