Utah Department of Administrative Services

Division of Archives & Records Service

Orem (Utah). City Council

84923--Ordinances
84969--Minutes
21837--Meeting agenda
22380--Housing rehabilitation loans
26034--Daily cash reports
26035--Accounts receiveable
26036--Garnishment records
26037--Income tax exemptions and withholding files
5053--Annual reports

AGENCY: Orem (Utah). City Council

SERIES: 84923
TITLE: Ordinances
DATES: i 1921-
ARRANGEMENT: Numerical by ordinance number
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: These books contain the legislative action of city council to regulate, require, prohibit, govern, control, or supervise any activity, business, conduct, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number, a title, preamble, an ordaining clause, the body or subject of ordinance, when applicable, penalty of violation, effective date, signature of mayor or acting mayor, and municipal seal. Included are the legislation actions of the City Council, including zoning changes.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Microfilm master: Retain in Office permanently.

Paper: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 19.

Ordinances have legal value because they are municipal laws. They have historical value because ongoing ordinances document changes to the law over time.

PRIMARY DESIGNATION

Public


AGENCY: Orem (Utah). City Council

SERIES: 84969
TITLE: Minutes
DATES: i 1919-
ARRANGEMENT: Chronological by date of meeting
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: These minutes are the official record of the proceedings of regularly scheduled, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date, time, and meeting place; members present and absent; "the substance of all matters proposed, discussed, or decided, and record, by individual member, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes" in accordance with UCA 52-4-7 (1997). Typical entries contain information about budgeting and finance; city ordinances; business and professional licensing procedures; police activities; and improvements in public services such as street repairs.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Microfilm duplicate: Retain in Office permanently.

Paper: Retain in Office permanently.

Microfilm master: Retain in Office permanently.

Computer data files: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Fiscal Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 23.

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 23.

PRIMARY DESIGNATION

Public. UCA 52-4-7(3) (2008)


AGENCY: Orem (Utah). City Council

SERIES: 21837
TITLE: Meeting agenda
DATES:
ARRANGEMENT: Numerical by date

DESCRIPTION: These are copies of notices of regular and special meetings of the city council and other pertinent committees. They may include date, time, location of meeting, list of items to be discussed by committee members at regular, special, and emergency public meetings.

RETENTION

Retain 2 years or until administrative need ends.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after being microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 7.

PRIMARY DESIGNATION

Public


AGENCY: Orem (Utah). City Council

SERIES: 22380
TITLE: Housing rehabilitation loans
DATES: 1986-
ARRANGEMENT: Alphabetical

DESCRIPTION: These files document the application and completion of projects funded under CDBG funds. These projects include both direct grants and regrants. The files include the initial application, and all final reports.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Fiscal Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 48.

PRIMARY DESIGNATION

Public


AGENCY: Orem (Utah). City Council

SERIES: 26034
TITLE: Daily cash reports
DATES: 1919-
ARRANGEMENT: Chronological by date

DESCRIPTION: Daily record of cash balance.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 10.

PRIMARY DESIGNATION

Public


AGENCY: Orem (Utah). City Council

SERIES: 26035
TITLE: Accounts receiveable
DATES: 1919-
ARRANGEMENT: Chronological by date

DESCRIPTION: Records are used to collect amounts owed by vendors, organizations, and citizens having accounts with the City.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: Orem (Utah). City Council

SERIES: 26036
TITLE: Garnishment records
DATES: 1919-
ARRANGEMENT: Chronological by date

DESCRIPTION: Records of garnishments for debts owed by employees which are attached to employees' earnings.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after end of garnishment and then destroy.

APPRAISAL

Administrative Fiscal Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 5.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public


AGENCY: Orem (Utah). City Council

SERIES: 26037
TITLE: Income tax exemptions and withholding files
DATES: 1919-
ARRANGEMENT: Alphabetical by department, thereunder numerical by employee number

DESCRIPTION: Withholding tax exemption certificates, such as W-4 and similar tax exemption forms.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years after form is superseded or until termination of employee and then destroy.

APPRAISAL

Administrative Fiscal Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 6.

PRIMARY DESIGNATION

Private


AGENCY: Orem (Utah). City Council

SERIES: 5053
TITLE: Annual reports
DATES: 1965-
ARRANGEMENT: Chronological by date.

DESCRIPTION: These are reports on program activities and accomplishments Orem City for the previous year. They may include statistics, narrative reports, graphs, and diagrams. Holdings include 1965-66, 1966-67 and an "Annual Budget and Service Program 1974-75".

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 2.

These reports document the accomplishments and history of Orem City government.

PRIMARY DESIGNATION

Public