Utah Department of Administrative Services

Division of Archives & Records Service

Provo (Utah). Municipal Council

84957--City Council minutes
15858--Agenda
15874--Council agenda
15875--Council business files
25253--Publications

AGENCY: Provo (Utah). Municipal Council

SERIES: 84957
TITLE: City Council minutes
DATES: i 1851-
ARRANGEMENT: Chronological.

DESCRIPTION: The city and town council minute books were created as the official record of the city council meetings. handwritten entries were usually mad by the city clerk in meetings that were held on a regular basis. Special meetings were scheduled as needed. Typical entries contain information about budgeting and finance; city ordinances; business and professional licensing procedures; police activities; and improvements in public service such as street repairs. The City Council has also been know as the City Commission.

RETENTION

Retain permanemtly.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Microfilm duplicate: For records beginning in 1851 through 1968. Retain in State Archives permanently.

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 13.

Council minutes are key historical records because they document the decisions and actions of the municipal council.

PRIMARY DESIGNATION

Public. UCA 63G-2-103(17) and (18)(a)(i) and (ii)


AGENCY: Provo (Utah). Municipal Council

SERIES: 15858
TITLE: Agenda
DATES:
ARRANGEMENT:

DESCRIPTION: They are notices of date, time, locations of meeting and items to be discussed by committee members at regularly scheduled, special, and emergency public meetings.

RETENTION

Retain for 2 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 1.

PRIMARY DESIGNATION

Public. UCA 63G-2-201(2) Provo City Ordinance 1993 3.13.020(3)


AGENCY: Provo (Utah). Municipal Council

SERIES: 15874
TITLE: Council agenda
DATES:
ARRANGEMENT:

DESCRIPTION: These files contain the public notification of date, time, place and items to be presented to City Council for consideration at regularly scheduled, special and emergency city council meetings.

RETENTION

Retain for 2 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 7.

PRIMARY DESIGNATION

Public. UCA 63G-2-103(17) and (18)(a)(i) and (ii)


AGENCY: Provo (Utah). Municipal Council

SERIES: 15875
TITLE: Council business files
DATES:
ARRANGEMENT:

DESCRIPTION: These files contain copies of documents that council received as exhibits for regular or special city council meetings. They include copies of agenda, copies of ordinances and resolutions, special reports, and related correspondence. These files are also known as Council Exhibit Files and Council Agenda Files.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 8.

PRIMARY DESIGNATION

Public. UCA 63G-2-103(17) and (18)(a)(i) and (ii)


AGENCY: Provo (Utah). Municipal Council

SERIES: 25253
TITLE: Publications
DATES: 1940-
ARRANGEMENT: Chronological by year

DESCRIPTION: These are pamphlets, leaflets, studies, proposals and similar material printed by or for the city of Provo or any of its departments, subdivisions or programs, and made available to the public, or the last manuscript report if not published. See temporary list for holdings detail.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 21.

Publications which document agency history and functions have ongoing research value.

PRIMARY DESIGNATION

Public