Utah Department of Administrative Services

Division of Archives & Records Service

Provo (Utah). Municipal Council

25253--Publications
84957--City Council minutes
15875--Council business files

AGENCY: Provo (Utah). Municipal Council

SERIES: 25253
TITLE: Publications
DATES: 1940-
ARRANGEMENT: Chronological by year

DESCRIPTION: These are pamphlets, leaflets, studies, proposals and similar material printed by or for the city of Provo or any of its departments, subdivisions or programs, and made available to the public, or the last manuscript report if not published. See temporary list for holdings detail.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 25.

AUTHORIZED: 03/12/2015

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

Publications which document agency history and functions have ongoing research value.

PRIMARY DESIGNATION

Public


AGENCY: Provo (Utah). Municipal Council

SERIES: 84957
TITLE: City Council minutes
DATES: i 1851-
ARRANGEMENT: Chronological.

DESCRIPTION: The city and town council minute books were created as the official record of the city council meetings. handwritten entries were usually mad by the city clerk in meetings that were held on a regular basis. Special meetings were scheduled as needed. Typical entries contain information about budgeting and finance; city ordinances; business and professional licensing procedures; police activities; and improvements in public service such as street repairs. The City Council has also been know as the City Commission.

RETENTION

Retain permanemtly.

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

AUTHORIZED: 03/10/2015

FORMAT MANAGEMENT

Microfilm duplicate: For records beginning in 1851 through 1968. Retain in State Archives permanently.

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical Legal

Council minutes are key historical records because they document the decisions and actions of the municipal council.

PRIMARY DESIGNATION

Public. UCA 63G-2-103(17) and (18)(a)(i) and (ii)


AGENCY: Provo (Utah). Municipal Council

SERIES: 15875
TITLE: Council business files
DATES: undated
ARRANGEMENT:

DESCRIPTION: These files contain copies of documents that council received as exhibits for regular or special city council meetings. They include copies of agenda, copies of ordinances and resolutions, special reports, and related correspondence. These files are also known as Council Exhibit Files and Council Agenda Files.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 59.

AUTHORIZED: 05/22/2015

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public. UCA 63G-2-103(17) and (18)(a)(i) and (ii)