Provo (Utah). City Council
10088--Revised Ordinances15875--Council business files
15888--Resolutions
25253--Publications
30361--Ordinances and resolutions
84957--Minutes
AGENCY: Provo (Utah). City Council
SERIES: 10088
TITLE: Revised Ordinances
DATES: 1877-
ARRANGEMENT: Chronological by publication year.
DESCRIPTION: These books contain the legislative action of city council to regulate, require, prohibit. govern, control, or supervise any activity, business, conduct, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title, preamble, an ordaining clause, subject of ordinance, when applicable, penalty of violation, effective date, signature of mayor or acting mayor, and municipal seal.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678
AUTHORIZED: 06/17/2022
FORMAT MANAGEMENT
Paper: For records beginning in 1877 through 1949. Retain in State Archives permanently with authority to weed.
Paper: For records beginning in 1950 and continuing to the present. Retain in Office permanently or until administrative need ends and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
Ordinances have legal value because they are municipal laws. They have historical value because ongoing ordinances document changes to the law over time.
PRIMARY DESIGNATION
Public. UCA 63G-2-103(17) and (18)(a)(i) and (ii)
AGENCY: Provo (Utah). City Council
SERIES: 15875
TITLE: Council business files
DATES: undated
ARRANGEMENT:
DESCRIPTION: These files contain copies of documents that council received as exhibits for regular or special city council meetings. They include copies of agenda, copies of ordinances and resolutions, special reports, and related correspondence. These files are also known as Council Exhibit Files and Council Agenda Files.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 05/22/2015
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public. UCA 63G-2-103(17) and (18)(a)(i) and (ii)
AGENCY: Provo (Utah). City Council
SERIES: 15888
TITLE: Resolutions
DATES: 1949-
ARRANGEMENT: Chronological by date of adoption.
DESCRIPTION: These are formal statements of a decision, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates, charges for garbage collection and fees charged for municipal services, establishing policies and guidelines, and regulating the use and operation of municipal property (UCA 10-3-717).
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government resolutions, GRS-50
AUTHORIZED: 03/20/2020
FORMAT MANAGEMENT
Paper: Retain in Office permanently or until adminstrative need ends and then transfer to State Archives with authority to weed.
Microfilm master: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical Legal
Resolutions are similar to ordinances. Resolutions have legal value because they are municipal laws. They have historical value because ongoing resolutions document changes to the law over time.
PRIMARY DESIGNATION
Public. UCA 63G-2-103(17) and (18)(a)(i) and (ii)
AGENCY: Provo (Utah). City Council
SERIES: 25253
TITLE: Publications
DATES: 1940-
ARRANGEMENT: Chronological by year
DESCRIPTION: These are pamphlets, leaflets, studies, proposals and similar material printed by or for the city of Provo or any of its departments, subdivisions or programs, and made available to the public, or the last manuscript report if not published. See temporary list for holdings detail.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678
AUTHORIZED: 03/12/2015
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
Publications which document agency history and functions have ongoing research value.
PRIMARY DESIGNATION
Public
AGENCY: Provo (Utah). City Council
SERIES: 30361
TITLE: Ordinances and resolutions
DATES: 1861-
ARRANGEMENT: Chronological by adoption date.
DESCRIPTION: These ordinances are rules, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government ordinances and indexes, GRS-49
AUTHORIZED: 07/15/2022
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
The records in this series have permanent historical value as documentation of laws enacted and formal actions taken by the city council and city commission.
PRIMARY DESIGNATION
Public
AGENCY: Provo (Utah). City Council
SERIES: 84957
TITLE: Minutes
DATES: 1851-
ARRANGEMENT: Chronological by meeting date.
DESCRIPTION: The city and town council minute books were created as the official record of the city council meetings. handwritten entries were usually mad by the city clerk in meetings that were held on a regular basis. Special meetings were scheduled as needed. Typical entries contain information about budgeting and finance; city ordinances; business and professional licensing procedures; police activities; and improvements in public service such as street repairs. The City Council has also been know as the City Commission.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
AUTHORIZED: 03/10/2015
FORMAT MANAGEMENT
Paper: Retain in Office permanently or until administrative need ends and then transfer to State Archives.
Microfilm master: Retain in State Archives permanently.
Microfilm duplicate: For records beginning in 1851 through 1968. Retain in State Archives permanently with authority to weed.
M-Disc: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
The records in this series have permanent historical value as documentation of decisions and actions of the municipal council.
PRIMARY DESIGNATION
Public. UCA 63G-2-103(17) and (18)(a)(i) and (ii)