Utah Department of Administrative Services

Division of Archives & Records Service

Provo (Utah). Energy Department

13501--Utilities department annual and quarterly audit
25250--Annual reports

AGENCY: Provo (Utah). Energy Department

SERIES: 13501
TITLE: Utilities department annual and quarterly audit
DATES: 1940-
ARRANGEMENT: chronological

DESCRIPTION: These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. "The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year" (UCA 51-2-2 (1997)). The audit is required to include "the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor, and other financial issues related to the expenditure of funds received from federal, state, or local governments to be considered by management; and management's response to the specific recommendations" (UCA 51-2-3(1)(a) (1997)).

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 5.

PRIMARY DESIGNATION

Public. UCA 51-2-3(3) (2008)


AGENCY: Provo (Utah). Energy Department

SERIES: 25250
TITLE: Annual reports
DATES: 1940-
ARRANGEMENT: Chronological by year

DESCRIPTION: These are reports on program activities and accomplishments of the Provo City Power (Department of Utilities) for the previous year. They include statistics, narrative reports, graphs, diagrams and several photographs. There are letters of transmittal from the Electric, Water and Waste Removal Departments and broken done summaries of the Electric Department in particular.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 2.

Publications which document agency history and functions have ongoing research value.

PRIMARY DESIGNATION

Public