Provo (Utah). Parks & Recreation Department
24276--City cemetery perpetual care certificates24277--City cemetery perpetual care receipts
26410--Cemetery burial records
25251--Annual reports
29781--Administrative records
AGENCY: Provo (Utah). Parks & Recreation Department
SERIES: 24276
TITLE: City cemetery perpetual care certificates
DATES: 1915-
ARRANGEMENT: Numerical by certificate number
DESCRIPTION: These are copies of certificates issued to plot owners. They are used as a cross reference to plot deeds to record if grave has perpetual care. They include certificate number, date issued, name, amount paid, receipt number, and grave location.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Burial records, GRS-286
AUTHORIZED: 09/11/2015
FORMAT MANAGEMENT
Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Provo (Utah). Parks & Recreation Department
SERIES: 24277
TITLE: City cemetery perpetual care receipts
DATES: 1916-
ARRANGEMENT: Alphabetical by first letter of purchaser's last name, thereunder chronological
DESCRIPTION: These are copies of certificates issued to plot owners. They are used as a cross reference to plot deeds to record if grave has perpetual care. They include certificate number, date issued, name, amount paid, receipt number, and grave location.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Burial records, GRS-286
AUTHORIZED: 09/11/2015
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Provo (Utah). Parks & Recreation Department
SERIES: 26410
TITLE: Cemetery burial records
DATES: 1876-1995
ARRANGEMENT: Generally chronological by burial date.
DESCRIPTION: These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number, name of deceased, permit number, date interred, certificate number, date of death, location of grave by plot, lot, tier, name of undertaker, owner of lot, and pertinent information on removal (if applicable).
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently after being microfilmed.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in Office permanently.
Microfilm duplicate: Retain in Regional Repository permanently.
Microfilm duplicate: Retain in Regional Repository permanently.
APPRAISAL
Administrative Historical
These records have historical value as documentation of deaths and burials.
PRIMARY DESIGNATION
Public
AGENCY: Provo (Utah). Parks & Recreation Department
SERIES: 25251
TITLE: Annual reports
DATES: 1936-
ARRANGEMENT: Chronological by year
DESCRIPTION: These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics, narrative reports, graphs, and diagrams.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678
AUTHORIZED: 03/09/2015
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
Publications which document agency history and functions have ongoing research value.
PRIMARY DESIGNATION
Public
AGENCY: Provo (Utah). Parks & Recreation Department
SERIES: 29781
TITLE: Administrative records
DATES: 1930-2018
ARRANGEMENT: Alphabetical by subject.
DESCRIPTION: These records are associated with the Provo City Parks & Recreation Department. They document land purchases, construction, and improvements to Provo City recreational facilities, including the recreation center, parks, golf courses, and the Covey Center for the Arts and may include records of the Land and Water Conservation Fund.
RETENTION
Permanent. Retain for 1 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Recreational facility files, GRS-646
AUTHORIZED: 06/12/2019
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
These records have historical value based on their evidence of the significant effects of governmental programs and actions on individuals, communities, and the natural and man-made environment
PRIMARY DESIGNATION
Public. 63G-2-301
SECONDARY DESIGNATION
Protected. 63G-2-305(3)(6)(8)(9) - this series contains financial information that falls under protected status according to the Government Records Access and Management Act