Utah Department of Administrative Services

Division of Archives & Records Service

Sandy (Utah). Chief Administrator

25177--Personnel files

AGENCY: Sandy (Utah). Chief Administrator

SERIES: 25177
TITLE: Personnel files
DATES: 1937-
ARRANGEMENT: Alphabetically by last name

DESCRIPTION: These files are the official employment files for all municipal employees and usually include the original employment application, correspondence, pay and leave history, work performance, benefits information, and evaluation forms.

RETENTION

Retain 65 years.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 9, Item 12.

AUTHORIZED: 03/21/2008

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 62 years or until 3 years after retirement or death(UCA 49-11-602(2) and then destroy.

APPRAISAL

Administrative Legal

The history of a person's employment must be retained beyond the time he or she could potentially claim retirement benefits based on employment.

PRIMARY CLASSIFICATION

Private

SECONDARY CLASSIFICATION

Public. UCA 63G-2-301(1)(b)(2008)

Controlled. UCA 63G-2-304