Utah Department of Administrative Services

Division of Archives & Records Service

Sandy (Utah). Chief Administrator

25177--Personnel files

AGENCY: Sandy (Utah). Chief Administrator

SERIES: 25177
TITLE: Personnel files
DATES: 1937-
ARRANGEMENT: Alphabetically by last name

DESCRIPTION: These files are the official employment files for all municipal employees and usually include the original employment application, correspondence, pay and leave history, work performance, benefits information, and evaluation forms.

RETENTION

Retain 65 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 62 years or until 3 years after retirement or death(UCA 49-11-602(2) and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 12.

The history of a person's employment must be retained beyond the time he or she could potentially claim retirement benefits based on employment.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public. UCA 63G-2-301(1)(b)(2008)

Controlled. UCA 63G-2-304