Utah Department of Administrative Services

Division of Archives & Records Service

Sandy (Utah). Board of Adjustment

80613--Board of Adjustment case files
28880--Minutes

AGENCY: Sandy (Utah). Board of Adjustment

SERIES: 80613
TITLE: Board of Adjustment case files
DATES: 1974-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: these files document requests for exceptions to the Sandy City Development Code and the final decision of the Board of Adjustment. The files contains an application (name, address, phone number, property address and zoning); Treasurer's receipt for filing fee;memoranda with staff recommendations and analyses; property's legal description; maps and photographs of variance subject site; list of names and addresses of property owners within 300 feet of subject property; bond estimates (Site Plan Review); copy of hearing notice; Board of Adjustment agenda; and and of minutes of Board of Adjustment meeting.

RETENTION

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 03/1988

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

Administrative

this retention is based on the administrative needs expressed by the division. Since the minutes of the Board of Adjustment document all final decisions and are maintained permanently, these files have no further value after their administrative needs had been met.

PRIMARY DESIGNATION

Public


AGENCY: Sandy (Utah). Board of Adjustment

SERIES: 28880
TITLE: Minutes
DATES: 1978-
ARRANGEMENT: Chronological by meeting date.

DESCRIPTION: Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda, notices, and any public materials distributed at the meeting.

RETENTION

DISPOSITION

.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 59.

AUTHORIZED: 05/23/2016

FORMAT MANAGEMENT

Paper: Retain in Office permanently or until administrative need ends and then transfer to State Archives with authority to weed.

Microfilm master: Retain in State Archives permanently with authority to weed.

M-Disk: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This series has permanent historical value as primary documentation of the issues discussed and the decisions made by the Board of Adjustments.

PRIMARY DESIGNATION

Public