Utah Department of Administrative Services

Division of Archives & Records Service

Clearfield (Utah). City Attorney

23205--Routine lawsuit case files
23206--Claim petition files
23273--Misdemeanor case files
23857--Significant lawsuit case files

AGENCY: Clearfield (Utah). City Attorney

SERIES: 23205
TITLE: Routine lawsuit case files
DATES: 1995-
ARRANGEMENT: Alphabetical by name of party
ANNUAL ACCUMULATION: 1.50 cubic feet.

DESCRIPTION: These are case files for routine lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings, research material, and attorneys' notes.

RETENTION

Retain 7 years after case is closed.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years after case is closed and then destroy.

Computer data files: Retain in Office for 7 years after case is closed and then delete.

APPRAISAL

Administrative Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 3.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302


AGENCY: Clearfield (Utah). City Attorney

SERIES: 23206
TITLE: Claim petition files
DATES: 1994-
ARRANGEMENT: Chronological by year, thereunder by month
ANNUAL ACCUMULATION: 3.00 cubic feet.

DESCRIPTION: These files contain petitions claiming damages caused by municipal employees and/or equipment. They are used to determine liability. These files include petitions, correspondence and police reports if applicable.

RETENTION

Retain 6 years.

DISPOSITION

Destroy provided no litigation is pending.

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years and then destroy provided no litigation is pending.

Photographs: Retain in Office for 6 years and then destroy provided no litigation is pending.

Computer data files: Retain in Office for 6 years and then delete provided no litigation is pending.

Video recordings master: Retain in Office for 6 years and then destroy provided no litigation is pending.

APPRAISAL

Administrative Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 1.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63-3-302


AGENCY: Clearfield (Utah). City Attorney

SERIES: 23273
TITLE: Misdemeanor case files
DATES: 2000-
ARRANGEMENT: Alphabetical by defendant last name
ANNUAL ACCUMULATION: 3.00 cubic feet.

DESCRIPTION: These case files document routine misdemeanor criminal cases prosecuted in circuit courts. They contain the case number, defendant's name, charge, dates of indictment and arraignment, plea, bond amount, trial date, verdict, and sentence. May also contain police records, offense reports, witness lists, subpoenas, FBI reports, photographs, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the case is closed.

RETENTION

Retain 1 year.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper copy: Retain in Office for 1 year after case is closed and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 2.

Original records are maintained by the Clearfield Justice Court.

PRIMARY DESIGNATION

Protected. UCA 63G-2-305 (6)(9)(10)(16)(2008).


AGENCY: Clearfield (Utah). City Attorney

SERIES: 23857
TITLE: Significant lawsuit case files
DATES: ca. 1922-
ARRANGEMENT: Alphabetical by last name of litigant.

DESCRIPTION: These are case files for significant lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings, research material, and attorneys' notes.

RETENTION

Retain in office 10 years, then transfer permanently to agency records center.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then transfer to Agency Record Center. Retain in Agency Record Center permanently.

APPRAISAL

Administrative Fiscal Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 10.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. UCA 63G-2-202 (2008).