Utah Department of Administrative Services

Division of Archives & Records Service

Board of Education. Office of Education

85314--Elementary and Secondary Education Act of 1965, Title IV reports
85315--Elementary and Secondary Education Act of 1965, Title III reports
85317--Elementary and Secondary Education Act of 1965, Title I reports
85319--National Defense Education Act of 1958, Title III, reports
85328--Research and Development newsletter
85329--Educational Research Monograph
84850--Educational Research Bulletins
84854--Superintendent's items handbook
83740--Recipient report
83741--Project report
83743--Detail by division report
84370--Investigations of educators or education entities case files
84377--Federal and state program funds for public education catalogs
84393--Literacy and English as a second language resource directory
84398--Designing education for the future project reports
84401--Universities teacher education program reports
84405--Bulletins
84421--School district consolidation and boundary change feasibility studies
84424--School transportation reports
84427--Annual reports
84436--Legislative program manuals
84439--School buildings in Utah reports and supplements
84618--Elementary school library list
84629--School district evaluation reports
19532--Utah Conference on Higher Education reports
17696--Circular letters and bulletins
20377--Statewide testing program reports
19964--Utah Conference on Higher Education newsletters
19989--School district performance reports preparation handbooks
12985--Superintendent's duplicate minutes of education committees
12363--Preliminary payroll records
12979--Executive Committee meeting minutes
12980--Administrative Council minutes
12981--Superintendent's executive correspondence
12982--Superintendent's technical reference files
26116--Tax sheltered investment records
407--Instructional television listings and broadcast schedules
659--Division and section financial summary
1327--Photographs
1334--School district correspondence
1348--Publications
1349--Work production records
1398--White House conference on education records
1435--Class schedules and teacher lists
1827--Utah social service questionnaires
1831--Status of teacher personnel reports
1844--School building reports
1960--School finance study records
1879--High school graduates follow-up study data
1896--School cost study data
1908--Films
1927--Conference and workshop records
5341--School census records
4969--Curriculum reports
5848--School district maps
4595--Salary reports
4613--Research Bulletins
10816--School finance reference manuals
10819--School directories
10820--Salary schedule information reports
10886--Statewide educational assessment report
9899--Audit reports
9901--Budget ledgers
10641--Directories
10677--Educational quality indicators reports
10679--Education conference reports

AGENCY: Board of Education. Office of Education

SERIES: 85314
TITLE: Elementary and Secondary Education Act of 1965, Title IV reports
DATES: 1982-
ARRANGEMENT: Chronological

DESCRIPTION: In 1980 the State Office of Education contracted with the Wasatch Institute for Research and Evaluation (WIRE) to conduct a three-year evaluation of programs founded and operated under the act. WIRE organized and managed the application for grants and the review process. The handbooks explain the guidelines and procedures used during this process.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

Publications document the history and functions of an agency. Publications have ongoing research value.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 85315
TITLE: Elementary and Secondary Education Act of 1965, Title III reports
DATES: 1968-
ARRANGEMENT: Chronological

DESCRIPTION: _____Title III of the act was passed by Congress to provide grants to local education agencies for innovative and exemplary educational programs and for supplementary education centers. Reports prepared at the state level summarize projects funded in local school districts. State plans were prepared for the U.S. Office of Education under provisions of the act to outline how the state proposed to administer the programs funded through the federal aid provided.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

Publications document the history and functions of an agency. Publications have ongoing research value.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 85317
TITLE: Elementary and Secondary Education Act of 1965, Title I reports
DATES: 1965-
ARRANGEMENT: Chronological

DESCRIPTION: The act was passed by Congress in 1965 to stimulate school districts that had high concentrations of low income students and to provide better educational opportunities to them.

The handbooks were created by the department to be used as a guide to Utah school districts in interpreting the act and in performing the correct procedures for applying for assistance. The evaluation reports explain the educational achievements of students who participated in Title I programs and also provide information for planning next year's activities.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 23.

Publications document agency history and functions. Publications have ongoing research value.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 85319
TITLE: National Defense Education Act of 1958, Title III, reports
DATES: 1959-1965
ARRANGEMENT: Chronological

DESCRIPTION: The National Defense Education Act, passed by Congress in 1958, was intended to strengthen instruction in science, mathematics, and modern foreign languages. The acquisition of equipment was to aid in the effort and the improvement in teaching that would be required. To make effective use of this equipment was seen as the vehicle for bringing this about. The act expired in 1965.

The handbook was prepared to explain the purposes of the act, standardized procedures, and provide information to the education agencies in Utah who wanted to apply for federal assistance. Narrative reports were made to the U.S. Office of Education, as required by the act, to assist that official in preparation of a report to Congress. The report is a lengthy response to a set of questions prepared by the U.S. Office of Education. Information about specific projects is often included.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 23.

Records in this series document agency history and functions. They have ongoing research value.


AGENCY: Board of Education. Office of Education

SERIES: 85328
TITLE: Research and Development newsletter
DATES: 1973-
ARRANGEMENT: Chronological

DESCRIPTION: These are pamphlets, leaflets, studies, proposals and similar material printed by or for the school district or any of its departments, programs or schools, and made available to the public, or the last manuscript report if not published.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah School Districts General Retention Schedule, Schedule 1, Item 24.

Newsletters document agency history and functions. Newsletters have ongoing research value.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 85329
TITLE: Educational Research Monograph
DATES: 1964-
ARRANGEMENT: Chronological

DESCRIPTION: This monograph is produced to identify the research projects in which the state has been involved. The monograph also provides details and results of each project.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

Publications document the history and functions of an agency. Publications have ongoing research value.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 84850
TITLE: Educational Research Bulletins
DATES: 1946-
ARRANGEMENT: Chronological

DESCRIPTION: The annnual bulletin serves as a bibliography of education research studies from schools of education at Utah State University, the University of Utah, and Brigham Young University. Ph.D._dissertations are listed alphabetically by author, and master's theses by major classification and author.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

These bulletins serve as a bibliography of education research studies from schools of education at universities in Utah.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 84854
TITLE: Superintendent's items handbook
DATES: 1933-
ARRANGEMENT: Chronological

DESCRIPTION: This series contains reports from the State Superintendent to the School District Superintendents. The reports contain resolutions, teacher of the year nominations, school program information, policies and procedures, and legislative bills related to education.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: For records beginning in 1934 and continuing to the present. Retain in State Archives permanently and then microfilm.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

This series has ongoing research value.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 83740
TITLE: Recipient report
DATES: 1980-
ARRANGEMENT: Alphanumerical by district name and number

DESCRIPTION: These are reports of financial disbursements to districts from the main office and a listing of a financial transactions and allocations that go out to the school district. These records provide a breakdown of how the monies are divided according to minimum school budget allocation.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Computer output microfiche master: Retain in Tape Library for 1 year and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.

Computer output microfiche duplicate: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative


AGENCY: Board of Education. Office of Education

SERIES: 83741
TITLE: Project report
DATES: 1980-
ARRANGEMENT: Alphanumerical by project number

DESCRIPTION: This report is the same as a recipient report but shows more detail and also breaks out special projects (career-ladders, etc.). Spending is shown but does not include salaries.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Computer output microfiche master: Retain in Tape Library for 1 year and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.

Computer output microfiche duplicate: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative


AGENCY: Board of Education. Office of Education

SERIES: 83743
TITLE: Detail by division report
DATES: 1980-
ARRANGEMENT: Alphanumerical by division

DESCRIPTION: This report shows rehabilitation expenditures for clients. Payments are made to each client or for each client to re-educate in some work profession.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Computer output microfiche master: Retain in Tape Library for 1 year and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.

Computer output microfiche duplicate: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative Fiscal


AGENCY: Board of Education. Office of Education

SERIES: 84370
TITLE: Investigations of educators or education entities case files
DATES: 1985-
ARRANGEMENT: Alphabetical by educator's name or entity name
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: These are investigative reports and working papers prepared at the request of the State Board of Education, a district superintendent, or local school board officials. The case files could include: 1) a discussion of character or professional competence; 2) strategy sessions with respect to collective bargaining, litigation, or purchase of real property; 3) discussion regarding deployment of security personnel or devices; or 4) investigative proceedings regarding allegations of criminal misconduct. These matters are covered in Section 52-4-5, Utah Code, which pertains to what can be discussed in a closed meeting. Topics of the investigations vary from case to case. These reports include information that varies with the subject of the investigation. Information could include that found in a personnel file or such information relating to any of the four purposes for holding a closed meeting.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after close of case and then destroy.

Computer data files: Retain in Office for 3 years after close of case and then delete.

APPRAISAL

PRIMARY DESIGNATION

Private


AGENCY: Board of Education. Office of Education

SERIES: 84377
TITLE: Federal and state program funds for public education catalogs
DATES: 1970-
ARRANGEMENT: Chronological

DESCRIPTION: These reports are intended to provide school personnel with a brief catalog of aid programs for elementary and secondary education, vocational technical education, special educational services, instructional media, research and innovation, teacher personnel services, school food services, auxiliary services and general administrative services. The catalogs contain information pertaining to program purpose, eligibility, administering agency, program coordinator and appropriation.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

Records in this series are useful to understanding the development of education in Utah.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 84393
TITLE: Literacy and English as a second language resource directory
DATES: i 1988-
ARRANGEMENT: Alphabetical by title

DESCRIPTION: _____This series contains catalogs of educational resources on both the state and local level. Each volume contains listings of each district's schools with outlines of the respective unit's instructional, developmental and/or physical resources; and program specifics such as eligibility, tuition schedules, etc., are also included. The catalogs were produced as a reference for both public and private organizations dealing with educational programs, directed particularly toward community and continuing education groups. HOLDINGS: Utah Literacy and ESL Resource Directory.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: For records beginning in 1988 and continuing to the present. Retain in State Archives permanently with authority to weed.

APPRAISAL


AGENCY: Board of Education. Office of Education

SERIES: 84398
TITLE: Designing education for the future project reports
DATES: 1966-
ARRANGEMENT: Chronological

DESCRIPTION: The purpose of the Designing Education for the Future reports was to develop a realistic design with long-range plans for improving all aspects of education. The reports contain information pertaining to preparation of teachers and other professional personnel, the educational program, economics and financial implications, local and state organization, management, and improving state leadership in education.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

Records in this series are useful to understanding the development of education in Utah.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 84401
TITLE: Universities teacher education program reports
DATES: 1971-
ARRANGEMENT: Chronological

DESCRIPTION: _____This series contains periodic evaluations of university and college teacher education programs. The studies include a standards analysis for each teaching major and minor offered that leads to certification. The universities and colleges evaluated include Brigham Young University, Southern Utah State University, University of Phoenix, University of Utah, Utah State University, Weber State University, and Westminster College.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

Records in this series are useful to understanding the development of education in Utah.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 84405
TITLE: Bulletins
DATES: 1915-
ARRANGEMENT: Chronological

DESCRIPTION: The monthly bulletin acts as a newsletter for educators throughout the state. The bulletin contains information pertaining to state policies, activities, listings and reviews of conferences, articles on educational concerns and suggested instructional materials.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah School Districts General Retention Schedule, Schedule 1, Item 24.

Publications document agency history and functions. Publications have ongoing research value.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 84421
TITLE: School district consolidation and boundary change feasibility studies
DATES: 1967-
ARRANGEMENT: Chronological

DESCRIPTION: The feasibility studies are evaluations of projected boundary changes or consolidations of schools. The reports contain recommendations and information pertaining to enrollment, curriculum, community, school facilities, transportation, personnel and finances.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

Records in this series document the decision-making process. These records have research value.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 84424
TITLE: School transportation reports
DATES: 1925-
ARRANGEMENT: Chronological

DESCRIPTION: This series contains reports pertaining to pupil transportation and school bus regulation. The reports include transportation surveys, school bus standards, transportation regulations, and bus driver handbooks.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 23.

These records document the policies and procedures used by the Education Office. Such records have research value.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 84427
TITLE: Annual reports
DATES: 1864-
ARRANGEMENT: Chronological

DESCRIPTION: The annual report of the State Superintendent of Public Instruction is an overall outline of the state's public educational system. Designed to provide of public account of the school system, it includes a general evaluation of the Education Office's activities and programs. Each report reviews the accomplishments of the previous year, recommending areas for new emphasis or improvement. Specific sections answer questions on funding, productivity, development, quality and focus. Most recent years' issues contain separate volumes of statistics on tax levies, district enrollments, attendance rates, etc. The Annual Report was initially a biennial publication. After the 1972-73 school year, amended state law required annual publication.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently and then microfilm.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

Annual reports document the history and functions of an agency and have ongoing research value.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 84436
TITLE: Legislative program manuals
DATES: 1967-
ARRANGEMENT: Chronological

DESCRIPTION: These manuals outline proposals presented to the legislature that pertain to the minimum school program, budget, educational reform and legislation.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

Records in this series document proposals made to the legislature. The records have research value.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 84439
TITLE: School buildings in Utah reports and supplements
DATES: 1975-
ARRANGEMENT: Chronological

DESCRIPTION: The purpose of the original report was to assist in bringing school facilities to acceptable life safety standards and to develop minimum standards for school building construction. The supplements are cost and statistical studies that update the original report. Published by legislative mandate, the supplements include current information on building appraisals, construction, and renovation needs, as well as enrollment and cost estimates.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

Records in this series document agency history and functions. The series has research value.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 84618
TITLE: Elementary school library list
DATES: 1914-
ARRANGEMENT: Chronological

DESCRIPTION: The Elementary School Library List is an alphabetical listing of suggested library books for use by school librarians. The list, which outlines the author, title and publication information, includes sections for kindergarten and elementary grades. Also included are lists of professional journals and books for teachers.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

Documents materials suggested for use in school libraries. The list is historic and is of use to researchers interested in public education.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 84629
TITLE: School district evaluation reports
DATES: 1915-
ARRANGEMENT: Alphabetical by district name, thereunder chronological

DESCRIPTION: This series contains surveys of the state's school districts conducted by the Office of Education to assist local school officials in evaluating their district's programs. The surveys contain separate evaluations of the district's academic and administrative systems, outlining specific problems, observations, and recommendations for improvement.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

Records in this series are useful to understanding the development of education in Utah.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 19532
TITLE: Utah Conference on Higher Education reports
DATES: 1945-1974
ARRANGEMENT: Chronological

DESCRIPTION: This series contains the report from the annual Utah Conference on Higher Education. The report consists of the conference program, speeches, panel discussions, and meeting reports. Also, included is a report written in 1974 titled "A Thirty-one Year History of the Utah Conference on Higher Education."

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

Records in this series are useful to understanding the development of education in Utah.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 17696
TITLE: Circular letters and bulletins
DATES: 1934-1944
ARRANGEMENT:

DESCRIPTION: This series is composed of annually produced volumes. Each volume serves as a record of activities for its respective year. The series contains letters, memos, fliers and reports from the various officials with responsibilities for administering the different divisions of the department. The records also include teaching aids, directories, and official textbook lists.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 4.

Records in this series document agency history and functions. Histories have ongoing research value.


AGENCY: Board of Education. Office of Education

SERIES: 20377
TITLE: Statewide testing program reports
DATES: 1930; 1990-
ARRANGEMENT: Chronological

DESCRIPTION: The Statewide Testing Program is a legislatively mandated uniform state testing program which calls for the administration of the same standardized achievement test to essentially all Utah students in grades five, eight and eleven. The reports contain information pertaining to questions and answers about the program, guidelines, and Stanford core curriculum links. One report is dated 1930 while the remaining reports are from the 1990s.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

Records in this series are useful to understanding the development of education in Utah.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 19964
TITLE: Utah Conference on Higher Education newsletters
DATES: 1958-
ARRANGEMENT: Chronological

DESCRIPTION: These newsletters are produced to describe the activities of the Utah Conference on Higher Education. The articles pertain to the annual conference, budget, legislative activites, biographies, and events.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

Records in this series are useful to understanding the development of education in Utah.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 19989
TITLE: School district performance reports preparation handbooks
DATES: 1991-
ARRANGEMENT: Chronological

DESCRIPTION: These reports have been developed to help school districts compile and report required information. The handbooks contain information pertaining to content, information sources and reporting standards.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

Records in this series are useful to understanding the development of education in Utah.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 12985
TITLE: Superintendent's duplicate minutes of education committees
DATES: ca._1920-
ARRANGEMENT: Alphabetical by organization name, thereunder chronological
ANNUAL ACCUMULATION: 2.50 cubic feet.

DESCRIPTION: The State Superintendent of Public Instruction is a member of several organizations, some of which are governmental and some which are not. These records are a compilation of the superintendent's copies of the minutes of the proceeding of the various organizations. The following minutes are included in this series:__Choice in Education Task Force (1992), Utah Public Education Coalition (1989-), Education Strategic Planning (1989-), Job Training Coordination Council (1984-), Job Training Coordinating Committee (1990-), Partnership for a Drug-Free Utah (1992-), Substance Abuse Coordinating Council (1990-), Task Force for Children and Youth At-Risk (1991-), Utah Advisory Council on Intergovernmental Relations (1985-1993), Utah High School Activities Association, Utah Partnership for Educational and Economic Development (1990-), and Utah School Superintendents Association (ca._1920-).__The copies of the records here are not record copies for any of these organizations.

RETENTION

Retain 1 year.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 6.

This disposition is based on the administrative needs expressed by the agency.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 12363
TITLE: Preliminary payroll records
DATES: 1972-
ARRANGEMENT: Chronological

DESCRIPTION: Computer-produced, two part documents sent by Finance to agencies to record final corrections or adjustments regarding employees' pay. They are made before the master payroll file is run and checks are issued. Preliminary payroll files do not serve as time and attendance records.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper copy: Retain in Office for 3 months and then microfilm and destroy provided microfilm has passed inspection.

Microfilm master: For records prior to and including 1976. Retain in State Records Center for 3 months and then destroy.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 10, Item 16.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public. UCA_63G-2-301_(1)(b)_(2008)


AGENCY: Board of Education. Office of Education

SERIES: 12979
TITLE: Executive Committee meeting minutes
DATES: 1986-
ARRANGEMENT: Chronological by meeting date
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: The Executive Committee is composed of the superintendent, the deputy superintendent, both associate superintendents, the executive director of the Utah State Office of Rehabilitation, and the executive secretary to the Board of Education. These records are composed of the minutes of each executive committee meeting, agenda for the meeting, and documentation related to the topics discussed at the meeting.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Archives with authority to weed.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 6.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 12980
TITLE: Administrative Council minutes
DATES: 1986-
ARRANGEMENT: Chronological by meeting date
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: The Administrative Council of the Utah State Office of Education (USOE) is composed of the superintendent, the deputy superintendent, both associate superintendents, and the coordinators and directors in USOE. These records are composed of the minutes of each executive committee meeting, agenda for the meeting, and documentation related to the topics discussed at the meeting.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Archives with authority to weed.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 6.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 12981
TITLE: Superintendent's executive correspondence
DATES: ca._1896-
ARRANGEMENT: Chronological by year, thereunder alphabetical by person, school district, or applied technology center
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These records are composed of the correspondence of the State Superintendent of Public Instruction. This correspondence is primarily with school districts or other local school entities wherein policies and procedures are discussed.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 9.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 12982
TITLE: Superintendent's technical reference files
DATES: ca._1896-
ARRANGEMENT: Alphabetical by subject
ANNUAL ACCUMULATION: 3.00 cubic feet.

DESCRIPTION: These are documents retained strictly for reference and informational purposes which are not part of any other official files. They include copies of reports, studies, special compilations of data, drawings, periodicals, books, clippings, extra (non-record) copies of policy and procedure files, brochures, catalogs, vendor price lists, and publications prepared internally and externally.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until administrative need ends and then destroy.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 29.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 26116
TITLE: Tax sheltered investment records
DATES: 1969-
ARRANGEMENT: Chronologically by date.
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: The Utah Office of Education provides their employees investment opportunities which are part of their retirement benefits. The records in this series document tax sheltered 403 B investments which are part of the retirement benefits package.

RETENTION

Retain 65 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 64 years and then destroy.

APPRAISAL

Fiscal


AGENCY: Board of Education. Office of Education

SERIES: 407
TITLE: Instructional television listings and broadcast schedules
DATES: 1963-
ARRANGEMENT: Chronological.

DESCRIPTION: This series is composed of annually produced volumes. These reports contain the daily television schedule for art, foreign language, health, language arts, math, music, science, and social studies classes. The schedule includes the date, time, television station broadcasting the class, program number, program title, and standards and objectives for each class. Also included is an order form for the materials used in the classes.

RETENTION

Retain in Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

The listings document educational programming.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 659
TITLE: Division and section financial summary
DATES: 1989-
ARRANGEMENT: chronological
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: This is the financial report by Division/Section monthly to show each section how they are spending funds and in what areas. This report shows cumulative totals for a fiscal year (starts with July, then adds August the following month - in June it becomes an expenditure report for the entire year).

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Computer output microfiche master: Retain in Tape Library for 1 year and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.

Computer output microfiche duplicate: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah State General Records Retention Schedule, Schedule 7, Item 55.

This information is useful to the creating agency in the continuing conduct of its duties.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 1327
TITLE: Photographs
DATES: 1960-
ARRANGEMENT: Alphanumerical

DESCRIPTION: These are albums containing photographs taken annually of the school's students, teachers, and school activities. They document the school's student body.

RETENTION

Retain Permanent. In Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah School Districts General Retention Schedule, Schedule 19, Item 46.

Photographs have research value.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 1334
TITLE: School district correspondence
DATES: 1924-
ARRANGEMENT: Alphanumerical

DESCRIPTION:

RETENTION

Retain Permanent. In Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL


AGENCY: Board of Education. Office of Education

SERIES: 1348
TITLE: Publications
DATES: 1920-
ARRANGEMENT: Chronological

DESCRIPTION: Documents created by the agency, including pamphlets, reports, leaflets, file manuals, and other published or processed documents. These records include administrative, academic, and fiscal information; facilities; legislative action; and all other activities of the State Office of Education. Consists primarily of isolated publications not part of a more specific series.

RETENTION

Retain Permanent. In Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

Publications document the history and functions of the agency.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 1349
TITLE: Work production records
DATES: 1945-1956
ARRANGEMENT: Chronological.

DESCRIPTION: These records are yearly reports, correspondence, newsletters, etc., that are created by different divisions such as Home Economics, School Lunch, Health, Physical Education, that are fastened together by clasps.

RETENTION

Retain Permanent. In Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

This record series documents the activities of the agency as a yearly report of work activities.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 1398
TITLE: White House conference on education records
DATES: 1955-
ARRANGEMENT: Alphanumerical

DESCRIPTION:

RETENTION

Retain Permanent. In Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL


AGENCY: Board of Education. Office of Education

SERIES: 1435
TITLE: Class schedules and teacher lists
DATES: 1929-
ARRANGEMENT: Alphanumerical

DESCRIPTION:

RETENTION

Retain Permanent. In Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL


AGENCY: Board of Education. Office of Education

SERIES: 1827
TITLE: Utah social service questionnaires
DATES: 1966-
ARRANGEMENT: Alphanumerical

DESCRIPTION:

RETENTION

Retain Permanent. In Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL


AGENCY: Board of Education. Office of Education

SERIES: 1831
TITLE: Status of teacher personnel reports
DATES: 1951-
ARRANGEMENT: Chronological

DESCRIPTION: This series contains reports on the current status of teachers in Utah. The reports include information pertaining to the number of personnel, ethnic and racial background, certification and training, experience, age and sex distribution, teacher turnover, authorization letters, new personnel, supply of teachers, number of births in Utah, population growth, and enrollment.

RETENTION

Retain Permanent. In Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

Publications provide documentary evidence useful to researchers.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 1844
TITLE: School building reports
DATES: 1955-
ARRANGEMENT: Chronological

DESCRIPTION: These reports are designed to provide information pertaining to school buildings. The type of reports include planning, cost comparison, state building aid, policies and procedures, rules and regulations, and project building needs.

RETENTION

Retain Permanent. In Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah School Districts General Retention Schedule, Schedule 1, Item 24.

Publications provide documentary evidence useful to researchers.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 1960
TITLE: School finance study records
DATES: 1972-
ARRANGEMENT: Alphanumerical

DESCRIPTION:

RETENTION

Retain Permanent. In Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL


AGENCY: Board of Education. Office of Education

SERIES: 1879
TITLE: High school graduates follow-up study data
DATES: undated
ARRANGEMENT: Alphanumerical

DESCRIPTION:

RETENTION

Retain Permanent. In Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL


AGENCY: Board of Education. Office of Education

SERIES: 1896
TITLE: School cost study data
DATES: 1952-
ARRANGEMENT: Alphanumerical

DESCRIPTION:

RETENTION

Retain Permanent. In Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL


AGENCY: Board of Education. Office of Education

SERIES: 1908
TITLE: Films
DATES: undated
ARRANGEMENT: Alphanumerical

DESCRIPTION:

RETENTION

Retain Permanent. In Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

Disposition based on the value of these records in documenting agency/program achievements, policies, procedures, and function.


AGENCY: Board of Education. Office of Education

SERIES: 1927
TITLE: Conference and workshop records
DATES: 1940-
ARRANGEMENT: Alphanumerical

DESCRIPTION: Occasionally the State Board of Education organizes conferences on special topics of importance in public education. These are outlines of topics covered or proceedings of these conferences. This includes activities in elementary schools, 1941; high school graduation requirements and school principles, 1952; and curriculum improvement in secondary schools, 1966.

RETENTION

Retain Permanent. In Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 50.

Records in this series document the sponsorship of conferences by the Office of Education.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 5341
TITLE: School census records
DATES: 1894-
ARRANGEMENT: Alphanumerical.

DESCRIPTION: Includes tabulations from districts and state-wide tabulations of students attending public schools.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

Disposition based on value of census records in reflecting student numbers and trends for public schools and the state.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private


AGENCY: Board of Education. Office of Education

SERIES: 4969
TITLE: Curriculum reports
DATES: 1949-
ARRANGEMENT: Chronological

DESCRIPTION: This series contains reports pertaining to evaluations, studies and analyses of curriculum.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

Publications document agency history and functions. They have research value.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 5848
TITLE: School district maps
DATES: 1965-
ARRANGEMENT: Alphanumerical

DESCRIPTION:

RETENTION

Retain Permanent. In Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL


AGENCY: Board of Education. Office of Education

SERIES: 4595
TITLE: Salary reports
DATES: 1941-
ARRANGEMENT: Chronological

DESCRIPTION: This series contains reports pertaining to educators' salaries. The reports include salary surveys, administrative salary information, comparative studies, inflation effects on salary, and salary schedules by district.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative

This disposition is based on Utah School Districts General Retention Schedule, Schedule 14, Item 20.

These records have temporary administrative value.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 4613
TITLE: Research Bulletins
DATES: 1979-1980
ARRANGEMENT: Chronological

DESCRIPTION: This series contains reports pertaining to educators salaries and comparative rankings of Utah and the rest of the country in various categories.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Records Center until reviewed and then transfer to State History.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

Records document educator salaries and comparative numbers from the rest of the country.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 10816
TITLE: School finance reference manuals
DATES: 1978-
ARRANGEMENT: Chronological

DESCRIPTION: This series contains annual finance reference reports to assist in understanding how public schools are funded. The reports contain information pertaining to regular, restricted and unrestricted basic school programs, special purpose programs, board and voted leeway programs, school building aid programs, informational data, minimum school program act, administrative rules and a glossary of terms.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

Records in this series are useful to understanding the development of education in Utah.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 10819
TITLE: School directories
DATES: 1912-
ARRANGEMENT: Chronological

DESCRIPTION: The series contains annual directories of state and local administrative personnel and offices, school districts and educational organizations.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah School Districts General Retention Schedule, Schedule 1, Item 3.

The directories have ongoing research value.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 10820
TITLE: Salary schedule information reports
DATES: 1966-
ARRANGEMENT: Chronological

DESCRIPTION: This series contains reports pertaining to the salary schedule of Utah's school district. The reports provide comparative data on teacher salaries, a district-by-district compilation of the salary schedules, and notes by each school district about the schedules.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

Records in this series are useful to understanding the development of education in Utah.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 10886
TITLE: Statewide educational assessment report
DATES: 1975-
ARRANGEMENT: Chronological

DESCRIPTION: These reports provide an analysis of the strengths and weaknesses of public education in Utah. The reports contain information pertaining to intellectual maturity (reading vocabulary and comprehension, language expression, and mathematics), emotional maturity (academic self-concept), social maturity (peer relations and extracurricular activities), aesthetic maturity (art and musicachivement), productive maturity (independent development, career awareness and development), attitude toward school, education processes, and demographic and school classifications.

RETENTION

Retain 6 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 5 years and then transfer to State Archives with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

Records in this series are useful to understanding the development of education in Utah.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 9899
TITLE: Audit reports
DATES: 1958-
ARRANGEMENT: Chronological

DESCRIPTION: Report prepared by internal or external auditors as a result of a financial audit.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently after microfilming.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

Microfilm master: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Fiscal Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 7, Item 7.

Audit reports may be used during the next audit cycle to monitor compliance with internal control program recommendations. They document agency functions and have research value.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 9901
TITLE: Budget ledgers
DATES: 1962-
ARRANGEMENT: chronological

DESCRIPTION: Correspondence, reports and data relating to voucher preparation, administrative audit, and other accounting and disbursing operations.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year or until administrative need ends and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.

Microfiche master: Retain in Office for 2 years and then destroy.

Microfiche duplicate: Retain in Office for 2 years and then destroy.

APPRAISAL

Administrative Fiscal Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 7, Item 1.

Disposition based on value of records in providing history of budget ledgers, vouchers and associated detail.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 10641
TITLE: Directories
DATES: 1951-
ARRANGEMENT: Chronological

DESCRIPTION: This series contains personnel directories pertaining to Agriculture, Business, Driver's Education, Home Economics, Industrial Arts, Music, Science, and Support Personnel.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah School Districts General Retention Schedule, Schedule 1, Item 3.

Directories document the history of the agency.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 10677
TITLE: Educational quality indicators reports
DATES: 1967-
ARRANGEMENT: Chronological

DESCRIPTION: The purpose of these reports is to examine a variety of indicators which describe the quality of education in Utah's public schools. The reports contain information pertaining to student academic achievement and aptitude, student attitudes, non-cognitive characteristics (such as academic self-concept) and evaluations of their school experiences. Results are from the American College Testing program (ACT), the Scholastic Aptitude Test (SAT), the Utah Statewide Educational Assessment program, the Advanced Placement program, and the National Assessment of Educational Progress program.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

These reports are useful to document the performance of schools and districts over time. They have administrative and historical research value.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education

SERIES: 10679
TITLE: Education conference reports
DATES: 1941-
ARRANGEMENT: Chronological

DESCRIPTION: This series contains reports from conferences and workshops sponsored by the Board of Education. The reports pertain to economic workshops, educational conferences, administrators' conferences, and supervisory conferences.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

Records in this series are useful to understanding the development of education in Utah.

PRIMARY DESIGNATION

Public