Public Lands Policy Coordination Office
26637--Right-of-way claim records30052--Executive correspondence
AGENCY: Public Lands Policy Coordination Office
SERIES: 26637
TITLE: Right-of-way claim records
DATES: 2005-
ARRANGEMENT: Alphabetical by county name.
DESCRIPTION: The Public Lands Policy Coordination Office provides information and services related to legal action concerning rights-of-way on public roads (63J-4-603(3b) (2015)). Records document county right-of-way claims regarding state- and county-owned rights-of-way over non-reserved public land. Records contain notices of acknowledgement to the United States Bureau of Land Management, affidavits, depositions, maps, photographs, and other documents which contain information about the beginning and endpoints of each road; township, range, and section references; and center-line road descriptions.
RETENTION
Retain permanently
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Right of way records, GRS-1996
AUTHORIZED: 06/28/2019
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 50 years and then transfer to State Archives.
Computer data files: Retain in Office for 25 years after case is closed and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical Legal
These records are created and maintained in accordance with Utah Code Section 72-5-309 (2008) and R.S. 2477 (43 U.S.C. Section 932 (2011)). These records have historical value as they document the process used to determine the establishment of state- and county-owned rights-of-way across non-reserved public land.
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Protected. Utah Code 63G-2-305(18) and (23)(2015)
AGENCY: Public Lands Policy Coordination Office
SERIES: 30052
TITLE: Executive correspondence
DATES: 2005-
ARRANGEMENT: Chronological.
DESCRIPTION: Incoming and outgoing business-related correspondence, regardless of format or mode of transmission, that provides unique information relating to the functions, policies, procedures or programs of a state agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director, Chief Administrative Officer, Public Information Officer or other internal administrators as identified by the executive office.
RETENTION
Permanent. Retain for 5 year(s) after separation
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule State agency executive correspondence, GRS-1758
AUTHORIZED: 12/31/2020
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.
Computer data files: Retain in Office until separation and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
These records have historical value based on their evidence of government deliberations, decisions, and actions relating to major social, economic, and environmental issues.
PRIMARY DESIGNATION
Public