Utah Department of Administrative Services

Division of Archives & Records Service

Retirement Office. Division of Employees Group Insurance

83777--Employees group insurance claim files
84127--Medical checks (warrants)

AGENCY: Retirement Office. Division of Employees Group Insurance

SERIES: 83777
TITLE: Employees group insurance claim files
DATES: 1983-
ARRANGEMENT: Numerical by claim number
ANNUAL ACCUMULATION: 600.00 cubic feet.

DESCRIPTION: This is a file of records that provide information of claims made to the state retirement system for payment. These document support claims against their medicare, medical, dental or disability insurance programs. This information is used when processing payment, payee information, eligibility of claim for payment, medical records supporting service rendered to insured. This file includes prescription drug claim form, claim for medical benefits form, claim for medical and extended benefits form, dental treatment form, name of insured, social security number, address phone number, date of birth of insured, date, prescription number, national drug code, metric quinty, total charges, name of pharmacy, address of pharmacy, signature of pharmacist, license number, name of dependent, signature of insured, signature of physicians or suppliers, procedure code, diagnosis code, and pre-authorized by.

This series contains; medical claims, pharmacy claims, manual claims, dental claims and medicare claims.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year or until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Records Center for 5 years and then destroy.

Microfilm duplicate: Retain in Office for 5 years and then destroy.

Microfilm duplicate: Retain in State Records Center for 5 years and then destroy.

APPRAISAL

Administrative Fiscal Legal

To up date RDR 62-89.

PRIMARY DESIGNATION

Private


AGENCY: Retirement Office. Division of Employees Group Insurance

SERIES: 84127
TITLE: Medical checks (warrants)
DATES: 1989-
ARRANGEMENT: numerical
ANNUAL ACCUMULATION: 47.00 cubic feet.

DESCRIPTION: General Retention Schedule of 1988, Section 6-45.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then microfilm and destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Records Center for 5 years and then destroy.

Microfilm duplicate: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative Fiscal Legal

PRIMARY DESIGNATION

Private