North Davis Preparatory Academy (Utah)
27778--Student cumulative files28144--Employee records
27700--Accounts payable
AGENCY: North Davis Preparatory Academy (Utah)
SERIES: 27778
TITLE: Student cumulative files
VARIANT TITLE: Student records
DATES: 2004-
ARRANGEMENT: chronological, thereunder alphabetical
ANNUAL ACCUMULATION: 5.00 cubic feet.
DESCRIPTION: These student files contain information on students attending school. They are used to document student's attendance. They contain the copies of achievement test scores, the official transcript, copies of report cards, health records, and immunization cards. They are also called Student cumulative cards.
RETENTION
Retain 15 years
DISPOSITION
Destroy.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 12 years and then destroy.
APPRAISAL
Administrative
This disposition is based on Utah School Districts General Retention Schedule, Schedule 17, Item 2.
PRIMARY DESIGNATION
Private
AGENCY: North Davis Preparatory Academy (Utah)
SERIES: 28144
TITLE: Employee records
DATES: 2005-
ARRANGEMENT: alphabetic
DESCRIPTION: These are the personnel files for all school employees. They are used to document employment. The files include the employment applications, authorizations for hire forms, placement records, employee history card, copies of school transcripts, pay and leave history, work performance, in-service training completion certificates and credits, evaluation records, teaching certificates, previous teaching experience, contracts, lane change requests, and related correspondence. May also include fingerprints and verification of the criminal background check.
RETENTION
Retain 65 years
DISPOSITION
Destroy.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 62 years and then destroy.
APPRAISAL
Administrative
This disposition is based on Utah School Districts General Retention Schedule, Schedule 14, Item 1.
AGENCY: North Davis Preparatory Academy (Utah)
SERIES: 27700
TITLE: Accounts payable
DATES: 2004-
ARRANGEMENT: Numerical by check number
ANNUAL ACCUMULATION: 2.00 cubic feet.
DESCRIPTION: These records are used to pay school bills. They include copies of checks, invoices, purchase orders, and receiving reports. Correspondence with vendors and computer printouts may also be included.
RETENTION
Retain 4 years.
DISPOSITION
Destroy.
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.
APPRAISAL
Fiscal
This disposition is based on Utah School Districts General Retention Schedule, Schedule 5, Item 1.
This retention is based on (UCA 70A-2-725 (1998)), which specifies a four-year statute of limitations in contracts for sale.
PRIMARY DESIGNATION
Public