Utah Department of Administrative Services

Division of Archives & Records Service

Paradigm High School (Utah)

27581--Special education files

AGENCY: Paradigm High School (Utah)

SERIES: 27581
TITLE: Special education files
DATES: 2006-
ARRANGEMENT: Chronological

DESCRIPTION: These records document the progress and participation of students enrolled in special education programs provided by Utah school districts. Files are kept in accordance with federal regulations which define record keeping practices and funding requirements. District services can be discontinued when students move, refuse services, or are reclassified as no longer needing special education services. Student folders contain various reports and completed forms including individualized education program records (IEPs), inspection logs, evaluation and re-evaluation forms, parental approval forms, test protocols, parent surveys and information, third party information, placement documents, refusal of services forms, and other legal documents. 34 CFR 300.562 (2008) & 34 CFR 99 (2008).

RETENTION

Retain 3 years after graduation or services end (United States Code, Title 20, chapter 31, subchapter III, part 4, §1232f)

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 month after student graduates or services end and then transfer to State Records Center provided no litigation is pending. Retain in State Records Center for 3 years and then destroy.

APPRAISAL

Legal

This disposition is based on Utah School Districts General Retention Schedule, Schedule 16, Item 1.

Required by state and federal law.

PRIMARY DESIGNATION

Exempt. 34 CFR part 99 [2008], Family Educational Rights and Privacy Act (FERPA); and 34 CFR 300.562 [2008], access rights