Paradigm High School (Utah)
27581--Special education files29674--Accounts payable, vendor, and procurement files
29787--Student records
AGENCY: Paradigm High School (Utah)
SERIES: 27581
TITLE: Special education files
DATES: 2006-
ARRANGEMENT: Chronological
DESCRIPTION: These records document the progress and participation of students enrolled in special education programs provided by Utah school districts. Files are kept in accordance with federal regulations which define record keeping practices and funding requirements. District services can be discontinued when students move, refuse services, or are reclassified as no longer needing special education services. Student folders contain various reports and completed forms including individualized education program records (IEPs), inspection logs, evaluation and re-evaluation forms, parental approval forms, test protocols, parent surveys and information, third party information, placement documents, refusal of services forms, and other legal documents. 34 CFR 300.562 (2008) & 34 CFR 99 (2008).
RETENTION
Retain for 3 year(s) after separation
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Special education student records, GRS-1476
AUTHORIZED: 08/13/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 1 month after student graduates or services end and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.
APPRAISAL
Legal
Required by state and federal law.
PRIMARY DESIGNATION
Exempt. 34 CFR part 99 [2008], Family Educational Rights and Privacy Act (FERPA); and 34 CFR 300.562 [2008], access rights
AGENCY: Paradigm High School (Utah)
SERIES: 29674
TITLE: Accounts payable, vendor, and procurement files
DATES: 2012-
ARRANGEMENT: Chronological.
DESCRIPTION: These records are used to monitor school purchases and payments. Documents may include invoices, purchase orders, receiving reports, vendor contracts, bids, and related records.
RETENTION
Retain for 7 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Contract and lease records, GRS-1731
AUTHORIZED: 07/09/2018
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.
Computer data files: Retain in Office for 7 years and then delete.
APPRAISAL
Administrative Fiscal
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Public
Public
Public
Public
AGENCY: Paradigm High School (Utah)
SERIES: 29787
TITLE: Student records
DATES: 2012-
ARRANGEMENT: Alphabetical by last name.
DESCRIPTION: These are student cumulative files for students whose records were not transferred but no longer attend this school. They were used to document the student's attendance. They include test scores, immunization record, eye testing, and all pertinent information on the student. These student files are commonly known as "dead files."
RETENTION
Permanent. Retain for 40 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Student history, GRS-1499
AUTHORIZED: 06/13/2019
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 39 years and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
These records can be used to determine citizenship per the Dream Act (S. 952, H.R. 1842, S. 1258). They also have long-term historical value documenting student participation in school systems and residency.
PRIMARY DESIGNATION
Exempt. 4 CFR Part 99.30,31 (2017); Utah Code 63G-2-201(3)(b)(2017)