Utah Department of Administrative Services

Division of Archives & Records Service

Enoch (Utah)

23604--Codified ordinances
23605--City Council minutes
23606--Annual audits
23610--Planning and zoning commission minutes
23611--Board of adjustment minutes

AGENCY: Enoch (Utah)

SERIES: 23604
TITLE: Codified ordinances
DATES: 1975-
ARRANGEMENT: Numerical by chapter, thereunder numerical by ordinance number.
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: In 1975 the city of Enoch published the "Code of Revised Ordinances of Enoch," which is a complete simplified code of all general or permanent city ordinances (See Utah Code, 1991, 10-3-707). Codified ordinances include general provisions for the municipal government; define the town boundaries, define public offenses, and contain statutes relating to elections, taxation, and courts. Ordinances define the responsibilities of town officers. They provide regulations for business, construction, health, and safety. Ordinances govern public utilities, transportation, zoning, planning, and police protection.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 19.

Codified ordinances contain the complete simplified code of all general or permanent city ordinances.

PRIMARY DESIGNATION

Public


AGENCY: Enoch (Utah)

SERIES: 23605
TITLE: City Council minutes
DATES: 1973-
ARRANGEMENT: Chronological by date.
ANNUAL ACCUMULATION: 0.40 cubic feet.

DESCRIPTION: The Enoch city council is responsible for exercising the community's legislative and executive powers (see Utah Code, Unannotated, 1992, 10-3-101). Council minutes summarize the discussion of issues before the council and describe the activities of council members and actions taken by the council. Minutes identify the place and time of meeting and name those present. The council, which meets twice monthly, is responsible for all aspects of city management, such as appointing city officials and setting their salaries, levying taxes and managing city finances, maintaining public services and utilities, and regulating activity within the city. Enoch was originally incorporated (1966) to facilitate the establishment of a municipal water system in several very small communities. Maintaining municipal water has been a significant point of city council discussion. Community clean up, including trash pick up, and animal control have also been ongoing concerns of the council. Enoch, traditionally a rural area just north of Cedar City, sustained significant growth during the 1980s and 1990s because of subdivision development. The city council has accommodated this growth by expanding municipal services, by expanding roads and installing appropriate traffic signs, and by annexing subdivisions. The city council has established and maintained parks and hiking trails at Old Enoch Park and Old Spanish Trail, where the trail of Father Escalante passes through Enoch. In 1998 the city council adopted an official city logo.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Administrative Fiscal Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 23.

City council minutes document the actions of municipal government and the concerns of citizens.

PRIMARY DESIGNATION

Public


AGENCY: Enoch (Utah)

SERIES: 23606
TITLE: Annual audits
DATES: 1980-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. "The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year" (UCA 51-2-2 (1997)). The audit is required to include "the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor, and other financial issues related to the expenditure of funds received from federal, state, or local governments to be considered by management; and management's response to the specific recommendations" (UCA 51-2-3(1)(a) (1997)).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Records Center permanently.

Microfilm duplicate: Retain in Agency Record Center permanently.

APPRAISAL

Administrative Fiscal Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 5.

PRIMARY DESIGNATION

Public


AGENCY: Enoch (Utah)

SERIES: 23610
TITLE: Planning and zoning commission minutes
DATES: 1980-
ARRANGEMENT: Chronological by date.
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: Utah law authorizes each municipality to establish a planning commission(UCA 10-9-201(1)(a), 1997), and outlines the responsibilities of that commission. The planning commission is responsible for preparing and recommending a general plan for municipal growth and development, and for recommending zoning ordinances. The commission may be responsible for administering the provisions of the zoning ordinances. It can recommend approval or denial of subdivision applications, advise the legislative body, and hear or decide any matters that the legislative body designates, including the approval or denial of conditional use permits (UCA 10-9-204, 1997). The Enoch city council passed an ordinance creating a planning commission in 1980, and the Enoch planning commission held its first meeting on October 7 of that year (Enoch, city council minutes, October 1980). The planning commission immediately began gathering information for a general plan. The Enoch planning commission deals with issuesgsy such as annexation, building permits, conditional use applications, subdivision requests, and zoning ordinances. The minutes tell the date and place of meeting, list those in attendance, and summarize the business discussed.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 20, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: Enoch (Utah)

SERIES: 23611
TITLE: Board of adjustment minutes
DATES: 1994-
ARRANGEMENT: Chronological by date.
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: In 1994 the Enoch city council reorganized a board of adjustments, which had earlier functioned from 1985-1990. They established that the board should meet quarterly. According to Utah code, municipal legislative bodies can organize a board of adjustment to hear petitions for variance and make special exceptions to zoning specifications (Utah Code Annotated, 10-9-103(1), 1997). The early minutes of the Enoch board of adjustment describe training sessions for board members. From March 1994 to September 1995 the board did not get beyond discussing staffing and training. In September 1995, the board heard an appeal of the planning commission's decision to permit multiple-family residences and commercial zoning near the Homestead Subdivision. The summary of this discussion is about 30 pages long and is followed by a list of those in attendance and several maps, including maps of the subdivision, Enoch's master plan map and a zoning map. From January 1996 through the end of 1998 meetingsuly were brief or canceled and dealt only with staffing and training issues. All meetings scheduled from April 1999 to April 2001 were canceled because the board had no business.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Records Center permanently.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 20, Item 3.

Board of adjustment minutes document zoning conflicts in Enoch.

PRIMARY DESIGNATION

Public