Utah Department of Administrative Services

Division of Archives & Records Service

Uintah Animal Control and Shelter Special Service District (Utah)

28095--Dog surrender questionnaire
28097--Patient Chart
27592--Owner/Agent claim contract
27593--Livestock auction/claim book
27594--Waiver of liability for small animals
27595--Waiver of liability livestock
27596--Animal in-take forms
27597--Owner surrender form
27598--Equine owner surrender form
27599--Micro-Chip tracking cards
27600--Missing animal reports
27601--Found animal reports
27602--Visitor registration log book
27610--Approved animal adoption application
27611--Animal Shelter End of Month Report
27612--Annual animal shelter report
27613--Animal control case reports
27614--Animal control evidence disposition records
27615--Animal control evidence logs
27616--Animal control firearms qualification records
27617--Animal control firearms disposal records
27618--Animal control firearms inventory cards
27619--Remote chemical immobilization drug log
27620--Discharge of firearm report
27631--Standard operating policy manual
27632--Snow removal log
27633--Sharps injury log
27634--Animal quarantine notice
27635--Rabies test request forms
27654--Kennel cards
27716--Dog license records
27717--Controlled substances euthanasia log
27718--Master logs
27719--Animal control end of month report
27720--Controlled substances euthanasia license records
27721--Loss control inspection reports
27722--Proof of publication records
27723--Animal bite reports
27724--Animal adoption contract
27725--Resolutions
27727--Administrative Control Board meeting minutes
27730--Annual animal control statistics report
27792--Animal shelter receipt book
28493--Pre-adoption animal evaluation audio/videos
28496--Pre-adoption written animal evaluation
28502--Transitory Correspondence
28217--Annual district activities report

AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 28095
TITLE: Dog surrender questionnaire
DATES: 2012-
ARRANGEMENT: Numerical by impound number.
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These forms are completed for each dog owner surrendered to the animal shelter. They may contain the following information: date brought in; impound log number, breed, sex, spayed or neutered, color, age; dog's history, health, habits and behavior . These records may include an owner surrender form, pre-adoption written and audio/video animal evaluation, kennel card, micro-chip card, approved animal adoption application, animal adoption contract, waiver of liability for small animals, patient chart, and veterinary rabies vaccination certificate.

RETENTION

Retain 5 years after last incident, expiration of license, or event.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 67.

AUTHORIZED: 05/21/2015

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 1 year after event and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.

APPRAISAL

Administrative

Retention for these records is based on their relation to adoption and surrender documents.

PRIMARY CLASSIFICATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 28097
TITLE: Patient Chart
DATES: 2012-
ARRANGEMENT: Chronological by month, thereunder numeric by impound number

DESCRIPTION: This list contains all records of additional medication, deworming required or necessary for the care of the animal, that is administered, (includes dosage amounts, frequency and by whom,) for any animal that is ill upon intake/impound or becomes ill during its impound period. By law all shelters are required to provide medical care for impounded ill and/or injured animals.

It was created to track and record all vaccinations and medications given to the animal while under impound until final disposition of claim, adopt or euthanasia.

RETENTION

Retain 5 years after last incident, expiration of license, or event.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 67.

AUTHORIZED: 01/14/2015

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 5 years after event and then destroy.

APPRAISAL

Administrative

PRIMARY CLASSIFICATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27592
TITLE: Owner/Agent claim contract
DATES: 2007-
ARRANGEMENT: alphabetical by name.

DESCRIPTION: These records are used for the claim or redemption of owned animals. These records contain the date, impound log number, receipt number, owner and/or agent's name, owner's physical address, phone number and driver's license number; the animal's name, breed, age, sex, whether spayed or neutered, micro-chip number, who implanted, optional sterilization date, mandatory rabies vaccination and dog license dates, sterilization partial prepayment fees, and claim provisions. These records may include an animal intake form, kennel card, micro-chip card, patient chart, veterinary rabies vaccination certificate and release of liability form for small animals.

RETENTION

Retain 5 years after last incident, expiration of license, or event.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 67.

AUTHORIZED: 06/16/2015

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 2 years after event and then transfer to Agency Record Center. Retain in Agency Record Center for 3 years and then destroy.

APPRAISAL

Administrative Legal

Utah Municipal Code Chapter 17

PRIMARY CLASSIFICATION

Public

SECONDARY CLASSIFICATION

Private. UCA 63G-2-302(1)(j)(i); 63G-2-302(2)(d)


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27593
TITLE: Livestock auction/claim book
DATES: 2007-
ARRANGEMENT: Receipt book form thereunder numerical

DESCRIPTION: These records are used for the claim or redemption of owned livestock. These records contain the date, receipt number, livestock impound log number, the owner and/or agent's name, the owner's physical address, phone number and driver's license number, livestock species and breed, description, age, sex, and brands. These records may include release of liability for livestock, impound or kennel card.

RETENTION

Retain 5 years after last incident, expiration of license, or event.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 67.

AUTHORIZED: 06/16/2015

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 1 year after event and then transfer to Agency Record Center. Retain in Agency Record Center for 4 years and then destroy.

APPRAISAL

Administrative Legal

Utah Agricultural Code Title 4

PRIMARY CLASSIFICATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27594
TITLE: Waiver of liability for small animals
DATES: 2007-
ARRANGEMENT: alphabetical, attached to claim and adoption forms at time of transaction

DESCRIPTION: These records are required for the claim, redemption or adoption of an animal under impound. These records contain owner's name and physical address. They are used to release and forever discharge the District from any liability regarding civil or criminal injuries or claims, contagious, or infectious animal and/or zoonotic diseases the animal may have been exposed to either prior to, or during impound, responsibility of owner or adopter to transfer micro-chip information, and follow all state and local animal control ordinances. . These records may include, owner claim contracts, animal adoption contracts, pre-adoption applications, dog surrender questionaires, pre-adoption written and audio/video evaluations, animal intake or owner surrender forms, kennel card, micro-chip card, patient chart, veterinary rabies vaccination certificate.

RETENTION

Retain 5 years after last incident, expiration of license, or event.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 67.

AUTHORIZED: 06/16/2015

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 2 years after event and then transfer to Agency Record Center. Retain in Agency Record Center for 3 years and then destroy.

APPRAISAL

Administrative

PRIMARY CLASSIFICATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27595
TITLE: Waiver of liability livestock
DATES: 2007-
ARRANGEMENT: by year and then by numerical sequence

DESCRIPTION: These records are required for the claim, redemption or adoption of livestock under impound. They contain the owner's name and physical address. They are used to release and forever discharge the District from any liability regarding civil or criminal injuries or claims; contagious or infectious equine and/or zoonotic diseases the livestock may have been exposed to either prior to, or during impound. The responsibility of the owner, under Utah state law, to provide to the District proof of Ownership for any livestock they are attempting to claim, and what forms under state law only, are accepted for proof of ownership, i.e. brand inspection certificate, auction invoice, lifetime or yearly travel permit, registration papers in the name of the current owner, current health certificate & a negative coggins test with the name of the person in possession of the livestock on them, if traveling from out of state. These records may include; livestock auction claim form, impound or kennel card, copies of any of the above listed forms.

RETENTION

Retain 5 years after last incident, expiration of license, or event.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 67.

AUTHORIZED: 06/16/2015

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 2 years after event and then transfer to Agency Record Center. Retain in Agency Record Center for 3 years and then destroy.

APPRAISAL

Administrative

PRIMARY CLASSIFICATION

Public

SECONDARY CLASSIFICATION

Private. 63G-2-302


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27596
TITLE: Animal in-take forms
DATES: 2007-
ARRANGEMENT: Numerical by impound/log number

DESCRIPTION: These forms are completed for each animal brought to the animal shelter, by the public. They may contain the following information: date brought in; impound log number, assigned pen number; micro-chip and/or tag numbers; finder's name, address, telephone number; location of pickup, type of animal, breed, sex, age and color; reason animal impounded and other information related to claim, adoption or final disposition. These forms may include; kennel card, micro-chip card, owner/agent claim contract, animal adoption contract, waiver of liability for small animals, patient chart, pre-adoption written animal evaluation, pre-adoption audio/video animal evaluation, veterinary rabies vaccination certificate, animal bite report, rabies test request form.

RETENTION

Retain 5 years after last incident, expiration of license, or event.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 67.

AUTHORIZED: 01/14/2015

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 2 years after event and then transfer to Agency Record Center. Retain in Agency Record Center for 4 years and then destroy.

APPRAISAL

Administrative Legal

PRIMARY CLASSIFICATION

Public

SECONDARY CLASSIFICATION

Private. 63G-2-302


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27597
TITLE: Owner surrender form
DATES: 2007-
ARRANGEMENT: Numerical by impound and log number

DESCRIPTION: These forms are completed for each animal, owner surrendered, to the animal shelter. They may contain the following information: date brought in; impound log number, assigned pen number; micro-chip and/or tag numbers; owner's name, address, telephone number; and drivers license number; location of pickup, type of animal, breed, sex and color; reason animal is being surrendered and other information related to adoption or final disposition. These records may include; dog surrender questionnaire, kennel card, micro-chip card, patient chart, pre-adoption written and audio/video animal evaluation, approved animal adoption application, animal adoption contract, veterinary rabies vaccination certificate .

RETENTION

Retain 5 years after last incident, expiration of license, or event.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 67.

AUTHORIZED: 05/21/2015

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 1 year after event and then transfer to Agency Record Center. Retain in Agency Record Center for 4 years and then destroy.

APPRAISAL

Administrative Legal

PRIMARY CLASSIFICATION

Public

SECONDARY CLASSIFICATION

Private. 63G-2-302


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27598
TITLE: Equine owner surrender form
DATES: 2009-
ARRANGEMENT: Numerical by year.

DESCRIPTION: These forms are completed for any equine, owner surrendered , to the animal shelter. They may contain the following information: date surrendered; impound log number; brand; brand inspection number; brand inspector; owner's name, address, telephone number and driver's license; type of equine, breed, sex, age and color; reason animal surrendered and other information related to adoption or disposal. These records may include; kennel card, current brand inspection certificate, pre-adoption written and audio/video animal evaluations, livestock auction/claim book, waiver of liability livestock.

RETENTION

Retain 5 years after last incident, expiration of license, or event.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 67.

AUTHORIZED: 05/21/2015

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 1 year after event and then transfer to Agency Record Center. Retain in Agency Record Center for 4 years and then destroy.

APPRAISAL

Administrative Legal

Utah Agricultural Code Title 4 chapter 24, section 4-24-11 and 4-24-12

PRIMARY CLASSIFICATION

Public

SECONDARY CLASSIFICATION

Private. 63G-2-302


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27599
TITLE: Micro-Chip tracking cards
DATES: 2007-
ARRANGEMENT: alphabetical by name

DESCRIPTION: These records document the micro-chip information for any dog, cat or ferret under impound which is claimed or adopted . They may contain; implant date, who implanted, owner's name, physical address, phone number, co-owner and/or alternate contact name and phone number, the micro-chip number, the animal's name, description, age, sex, spayed or neutered, impound log number and dates of impound or adoption.

RETENTION

Retain 5 years after last incident, expiration of license, or event.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 67.

AUTHORIZED: 05/21/2015

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 2 years after event and then transfer to Agency Record Center. Retain in Agency Record Center for 3 years and then destroy.

Computer data files: Retain in Office for 5 years after event and then delete.

APPRAISAL

Administrative

PRIMARY CLASSIFICATION

Public

SECONDARY CLASSIFICATION

Private. 63G-2-302


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27600
TITLE: Missing animal reports
DATES: 2007-
ARRANGEMENT: chronological

DESCRIPTION: Business-related correspondence that is routine or transitory and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper, electronic mail, or other media. This correspondence is filed separately from program and project case files.

RETENTION

Retain 4 months

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 1, Item 42.

AUTHORIZED: 12/28/2010

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 4 months and then destroy.

APPRAISAL

Administrative

PRIMARY CLASSIFICATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27601
TITLE: Found animal reports
DATES: 2007-
ARRANGEMENT: Chronological

DESCRIPTION: Business-related correspondence that is routine or transitory and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper, electronic mail, or other media. This correspondence is filed separately from program and project case files.

RETENTION

Retain 4 months

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 1, Item 42.

AUTHORIZED: 12/28/2010

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 4 months and then destroy.

APPRAISAL

Administrative

PRIMARY CLASSIFICATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27602
TITLE: Visitor registration log book
DATES: 2007-
ARRANGEMENT: Chronological by date.

DESCRIPTION: These records are used to keep a registration log of all visitors to the animal shelter facilites. These records contain the visitor's name, physical address, phone number and date of visit.

RETENTION

Retain 2 years

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 16, Item 15.

AUTHORIZED: 07/31/2013

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 1 year and then transfer to Agency Record Center. Retain in Agency Record Center for 1 year and then destroy.

APPRAISAL

Administrative Fiscal

PRIMARY CLASSIFICATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27610
TITLE: Approved animal adoption application
DATES: 2007-
ARRANGEMENT: alphabetical by last name

DESCRIPTION: These records are applications received prior to the actual adoption of an impounded animal. They are used to determine the suitability of a potential adopter, their compliance with existing municipal and county ordinances and the best placement for the welfare of the animal and the community.These records contain the name of the potential adopter, physical address, phone numbers,and drivers license number, information about their home environment, yard, fence or kennel set up, number of animals owned currently, whether these animals are spayed or neutered, vaccinated and have a current dog license if applicable. These records also contain questions on what the adopter expects or wants from the animal, and what they are willing to do to work with the animal in such areas as obedience training, house-breaking, crate training, exercise, socialization, housing, grooming, etc.

RETENTION

Retain 5 years after last incident, expiration of license, or event.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 67.

AUTHORIZED: 06/16/2015

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 2 years after event and then transfer to Agency Record Center. Retain in Agency Record Center for 3 years and then destroy.

APPRAISAL

Administrative

PRIMARY CLASSIFICATION

Public

SECONDARY CLASSIFICATION

Private


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27611
TITLE: Animal Shelter End of Month Report
DATES: 2007-
ARRANGEMENT: Chronological by year and thereunder by month

DESCRIPTION: These reports are complied monthly to show the activity of animal shelter operations. They may include date, statistical information for each dog, cat, other animal and livestock impounded; These reports may list the number of dogs, cats, other animals, and livestock received, owner released, redeemed, adopted, released to 501c3 rescue, sold at auction, given away, humanely euthanized, died after impound, number of visitors to shelter and total animals on hand at the first and end of each month.

RETENTION

Retain 5 years after last incident, expiration of license, or event.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 67.

AUTHORIZED: 01/14/2015

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Computer data files: Retain in Office for 5 years after event and then delete.

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative Fiscal

PRIMARY CLASSIFICATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27612
TITLE: Annual animal shelter report
DATES: 2007-
ARRANGEMENT: Chronological by specific year

DESCRIPTION: These reports are compiled annually to show the activity of animal shelter operations. They may include date, statistical information for each dog, cat, other animal and livestock impounded; These reports may list the number of dogs, cats, other animals, and livestock received, owner released, redeemed, adopted, released to 501c3 rescue, sold at auction, given away, humanely euthanized, died after impound, number of visitors to shelter, staff training hours, total animals on hand at the first and end of the year and statistical comparisons between current and previous year.

RETENTION

Retain permanently

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 25.

AUTHORIZED: 05/21/2015

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Computer data files: Retain in Office for 5 years and then transfer to Agency Record Center. Retain in Agency Record Center for 70 years and then transfer to State Archives with authority to weed.

Paper: Retain in Office for 5 years and then transfer to Agency Record Center. Retain in Agency Record Center for 70 years and then transfer to State Archives with authority to weed.

Compact disc: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative Fiscal Historical

PRIMARY CLASSIFICATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27613
TITLE: Animal control case reports
DATES: 2007-
ARRANGEMENT: Numerical by case, as generated by dispatch.

DESCRIPTION: These are reports of crimes and other cases investigated by the police department. They contain all information as to the "who, what, where, why and how" of reported incidents. They are used for departmental information, follow-up investigation, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The reports are usually filed by case number and are frequently part of the case file. They are also called Incident Reports or Offense Reports.

RETENTION

Retain 5 years

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 21, Item 7.

AUTHORIZED: 01/31/2011

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 2 years and then transfer to Agency Record Center. Retain in Agency Record Center for 3 years and then destroy provided the report is not part of the case file..

Computer data files: Retain in Office for 5 years and then delete.

APPRAISAL

Administrative Legal

PRIMARY CLASSIFICATION

Public

SECONDARY CLASSIFICATION

Protected. unless already adjudicated and completed appeals process.


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27614
TITLE: Animal control evidence disposition records
DATES: 2009-
ARRANGEMENT: numerical by case number

DESCRIPTION: These records document the use and location of items in evidence. They include tags on property and file card and may also include evidence release authorization cards.

RETENTION

Retain 5 years

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 21, Item 56.

AUTHORIZED: 12/29/2010

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 3 years and then transfer to Agency Record Center. Retain in Agency Record Center for 2 years and then destroy.

APPRAISAL

Administrative Legal

PRIMARY CLASSIFICATION

Public

SECONDARY CLASSIFICATION

Protected. unless already adjudicated and completed appeals process.


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27615
TITLE: Animal control evidence logs
DATES: 2009-
ARRANGEMENT: numerical by case number

DESCRIPTION: This is a log that shows the chain of possession of all evidence gathered by the police department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the case or investigative file.

RETENTION

Retain 4 years

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 21, Item 19.

AUTHORIZED: 12/29/2010

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 2 years and then transfer to Agency Record Center. Retain in Agency Record Center for 2 years and then destroy provided the record is not part of case file..

APPRAISAL

Administrative Legal

PRIMARY CLASSIFICATION

Public

SECONDARY CLASSIFICATION

Protected. unless already adjudicated and completed appeals process.


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27616
TITLE: Animal control firearms qualification records
DATES: 2009-
ARRANGEMENT: chronological by year

DESCRIPTION: These files contain records for police officers qualifying to carry a firearm. Each officer must qualify twice a year. These files include type of firearms used, date, identification number, police officer's name, pass/fail score, and time span for score.

RETENTION

Retain 2 years

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 21, Item 25.

AUTHORIZED: 12/29/2010

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Agency Record Center for 2 years after separation or termination of employee and then destroy.

APPRAISAL

Administrative

PRIMARY CLASSIFICATION

Public

SECONDARY CLASSIFICATION

Protected. unless already adjudicated and completed appeals process.


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27617
TITLE: Animal control firearms disposal records
DATES: undated
ARRANGEMENT: Chronological by year and then by serial number

DESCRIPTION: These files contain records of firearms that have been disposed of either through sale, trade or destruction. They include the manufacturer's name, serial number, model, caliber, disposal method, disposal date, name of business purchasing firearm, and bid number.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 21, Item 26.

AUTHORIZED: 12/29/2010

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office permanently.

APPRAISAL

Administrative Legal

PRIMARY CLASSIFICATION

Public

SECONDARY CLASSIFICATION

Protected. unless already adjudicated and completed appeals process.


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27618
TITLE: Animal control firearms inventory cards
DATES: 2009-
ARRANGEMENT: Chronological by year

DESCRIPTION: These card files list all firearms in police department's inventory. Cards contain name of manufacturer, serial number, model, caliber, to whom issued, by whom issued and date. Files also show illegal weapons that cannot be resold, and guns not serviceable which are used for training purposes.

RETENTION

Retain 2 years

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 21, Item 27.

AUTHORIZED: 12/29/2010

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 2 years after disposal of firearms and then destroy.

APPRAISAL

Administrative Fiscal

PRIMARY CLASSIFICATION

Public

SECONDARY CLASSIFICATION

Protected. unless already adjudicated and completed appeals process.


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27619
TITLE: Remote chemical immobilization drug log
DATES: 2009-
ARRANGEMENT: numerical by case number

DESCRIPTION: This log documents the use and amount of controlled substances used by animal control officers in the remote chemical immobilization of owned or stray animals. It must include the date, number, animal type, case number, type of drug used and the amount, numbers total and ending inventory.

RETENTION

Retain 5 years after last incident, expiration of license, or event.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 67.

AUTHORIZED: 06/16/2015

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 5 years after event and then destroy.

APPRAISAL

Administrative Legal

PRIMARY CLASSIFICATION

Public

SECONDARY CLASSIFICATION

Protected. unless already adjudicated and completed appeals process.


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27620
TITLE: Discharge of firearm report
DATES: 2009-
ARRANGEMENT: chronological by date and numerical by case number

DESCRIPTION: These are reports of crimes and other cases investigated by the police department. They contain all information as to the "who, what, where, why and how" of reported incidents. They are used for departmental information, follow-up investigation, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The reports are usually filed by case number and are frequently part of the case file. They are also called Incident Reports or Offense Reports.

RETENTION

Retain 5 years

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 21, Item 7.

AUTHORIZED: 12/29/2010

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 5 years and then destroy provided the record is not part of the case file.

APPRAISAL

Administrative Legal

PRIMARY CLASSIFICATION

Public

SECONDARY CLASSIFICATION

Protected. unless already adjudicated and completed appeals process.


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27631
TITLE: Standard operating policy manual
DATES: 2007-
ARRANGEMENT: Numerical

DESCRIPTION: These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities, mission statement, studies regarding department or office operations, circular letters or directives, and records related to significant events in which the department or office participated.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 70.

AUTHORIZED: 03/11/2015

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 30 years and then transfer to State Archives with authority to weed.

Computer data files: Retain in Office permanently.

Compact disc: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 30 years.

APPRAISAL

Administrative Legal

PRIMARY CLASSIFICATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27632
TITLE: Snow removal log
DATES: 2008-
ARRANGEMENT: Numerical by year

DESCRIPTION: This daily log is maintained by each work crew to verify work completed. This log includes date, work order number, location, job requirements, date completed, equipment used, and initials or crew chief's signature.

RETENTION

Retain 2 years

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 7, Item 3.

AUTHORIZED: 01/20/2011

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

Legal

required by OSHA

PRIMARY CLASSIFICATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27633
TITLE: Sharps injury log
DATES: 2008-
ARRANGEMENT: Chronological by date and year.

DESCRIPTION: These reports are used for the reference and generation of claim files.

RETENTION

Retain 12 years

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 11, Item 3.

AUTHORIZED: 01/20/2011

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 12 years and then destroy.

APPRAISAL

Legal

PRIMARY CLASSIFICATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27634
TITLE: Animal quarantine notice
DATES: 2008-
ARRANGEMENT: Alphanumerically by case number and then by year. Attached to bite reports and/or animal control case reports.

DESCRIPTION: This report form documents investigations of animal bites. Copies may be kept by the animal control officer, impound, and the local health department. An animal without a rabies vaccination verification will be quarantined for 10 days to guarantee the animal does not have rabies (UCA 26-6-11 (1981)). The report usually includes the case number, owner's name, physical address, phone number, information on person bitten, informant's name, information on incident, treatment, animal and investigation.

RETENTION

Retain 5 years after last incident, expiration of license, or event.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 67.

AUTHORIZED: 06/16/2015

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 5 years after event and then destroy.

APPRAISAL

Legal

PRIMARY CLASSIFICATION

Public

SECONDARY CLASSIFICATION

Private. UCA 63G-2-302(1)(b) and 63G-2-302(2)(d) (2008)


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27635
TITLE: Rabies test request forms
DATES: 2007-
ARRANGEMENT: Alphabetically by last name and then numerically by year.

DESCRIPTION: This report form documents a request for an animal which has been euthanized to be tested for rabies, resulting from investigations of animal bites, where rabies may be suspect. Copies may be kept by the animal control officer, animal shelter, and the local health department. An animal without rabies vaccination verification will be quarantined for 10 days to guarantee the animal does not have rabies (UCA 26-6-11 (1981)). The report usually includes the provider/sender information, owner information, specimen information, reason for rabies testing, symptoms, animal vaccination history, case number, exposure information on person or animal ; i.e. type of exposure, circumstance of exposure and results sent by lab after testing. These records may include, animal bite reports, animal quarantine report, officer incident report.

RETENTION

Retain 5 years after last incident, expiration of license, or event.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 67.

AUTHORIZED: 06/16/2015

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative Legal

PRIMARY CLASSIFICATION

Public

SECONDARY CLASSIFICATION

Private. Private:UCA 63G-2-302(1)(b) and 63G-2-302(2)(d) (2008)


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27654
TITLE: Kennel cards
DATES: 2007-
ARRANGEMENT: Alphanumerically by impound number

DESCRIPTION: These cards are completed for each animal impounded at the animal shelter. They may contain the following information: date brought in; impound log number, assigned pen number; micro-chip and/or tag numbers; owner's name, address, and telephone number; location of pickup, type of animal, breed, sex, spayed or neutered, age and color; reason animal impounded, and other information related to adoption or disposal. These records may include; animal intake forms, micro-chip card, owner surrender form, equine owner surrender form, dog surrender questionnaire, patient chart, owner/agent claim contract, livestock auction/claim book, pre-adoption written and audio/video animal evaluations, approved animal adoption application, animal adoption contract, waiver of liability for small animals and livestock, veterinary rabies vaccination certificate.

RETENTION

Retain 5 years after last incident, expiration of license, or event.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 67.

AUTHORIZED: 05/21/2015

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 2 years after event and then transfer to Agency Record Center. Retain in Agency Record Center for 3 years and then destroy.

APPRAISAL

Administrative

PRIMARY CLASSIFICATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27716
TITLE: Dog license records
DATES: 2007-
ARRANGEMENT: Can be accessed by owner name, and/or license number and year

DESCRIPTION: These records document the payment of license fees. They may include owner's name, breed of dog, sex, color, expiration date of license, expiration date of rabies vaccine, dog's name, indication if dog was neutered or spayed, license fee, and date paid.

RETENTION

Retain 5 years after last incident, expiration of license, or event.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 67.

AUTHORIZED: 05/21/2015

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Computer data files: Retain in Office for 5 years after expiration of license and then delete.

APPRAISAL

Administrative Fiscal Legal

PRIMARY CLASSIFICATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27717
TITLE: Controlled substances euthanasia log
DATES: 2007-
ARRANGEMENT: Chronological

DESCRIPTION: This log documents the amount of controlled substances (e.g., sodium pentobarbital), used by animal shelters with class E pharmacy licenses for the euthanasia of animals, and the number of animals euthanized. It must include the date, number, animal type, case number, numbers total, and ending inventory.

RETENTION

Retain 5 years after last incident, expiration of license, or event.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 67.

AUTHORIZED: 06/16/2015

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 5 years after event and then destroy.

APPRAISAL

Administrative Legal

PRIMARY CLASSIFICATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27718
TITLE: Master logs
DATES: 2007-
ARRANGEMENT: Chronological by year thereunder by month

DESCRIPTION: These logs record all animals brought into the animal shelter. They may include date animal was brought in, breed, sex, color, location picked up, owner's name, and information on disposition of animal (whether claimed, adopted, released to 501c3 rescue, sold at auction, or euthanized).

RETENTION

Retain 5 years after last incident, expiration of license, or event.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 67.

AUTHORIZED: 05/21/2015

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 1 year after event and then transfer to Agency Record Center. Retain in Agency Record Center for 4 years and then destroy.

APPRAISAL

Administrative Fiscal

PRIMARY CLASSIFICATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27719
TITLE: Animal control end of month report
DATES: 2007-
ARRANGEMENT: Chronological by year and thereunder by month

DESCRIPTION: These reports are compiled monthly to show the activity of animal control operations. They may include date, statistical information on calls for service for stray dogs or cats; injured animals; dead animals; animal cruelty; dogs at large; nuisance barking; animal bites; home or other quarantine ; dogs in livestock; estray livestock; emergencies; hostility; care/maintenance; citizen assistance; follow-up; protective custody; owner release; total calls for service; total livestock handled ; total miles patrolled and officer training hours.

RETENTION

Retain 5 years after last incident, expiration of license, or event.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 67.

AUTHORIZED: 01/14/2015

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Computer data files: Retain in Office for 5 years and then delete.

APPRAISAL

Administrative Fiscal

PRIMARY CLASSIFICATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27720
TITLE: Controlled substances euthanasia license records
DATES: 2007-
ARRANGEMENT: Chronological thereunder by individual license holders names

DESCRIPTION: These records document the annual registration process required to purchase and dispense controlled substances in accordance with 21 CFR 1301.21 (1993). These substances are used for the disposing of unwanted animals. These records must include the license, copy of the application, and related correspondence.

RETENTION

Retain 5 years after last incident, expiration of license, or event.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 14, Item 11.

AUTHORIZED: 06/07/2011

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 5 years after expiration of license and then destroy.

APPRAISAL

Administrative Legal

PRIMARY CLASSIFICATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27721
TITLE: Loss control inspection reports
DATES: 2007-
ARRANGEMENT: Chronological

DESCRIPTION: Each year a municipal agency may undertake self-inspection to identify potential hazards within their buildings or on their grounds. If the agency completes this report, they can get a 15 percent discount on their premium after a follow-up survey has been conducted. This record might also be used as evidence in defense of a claim.

RETENTION

Retain 12 years

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 11, Item 5.

AUTHORIZED: 06/07/2011

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 12 years and then destroy.

APPRAISAL

Administrative Fiscal Legal

PRIMARY CLASSIFICATION

Public

SECONDARY CLASSIFICATION

Protected. UCA 63G-2-305(24)(2008)


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27722
TITLE: Proof of publication records
DATES: 2007-
ARRANGEMENT: Chronological

DESCRIPTION: These files contain evidence of the publication of a document or public notification appearing in a local newspaper, usually for hearings, sale of bonds, budget, and council meetings

RETENTION

Retain 6 years

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 18, Item 21.

AUTHORIZED: 06/07/2011

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 6 years and then destroy.

APPRAISAL

Administrative Fiscal

PRIMARY CLASSIFICATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27723
TITLE: Animal bite reports
DATES: 2007-
ARRANGEMENT: Numerical by case, as generated by dispatch

DESCRIPTION: This report form documents investigations of animal bites. Copies may be kept by the animal control officer, animal shelter, and the local health department. An animal without a current rabies vaccination verification will be quarantined for 10 days to guarantee the animal does not have rabies (UCA 26-6-11 (1981)). The report usually includes the case number, owner's name, physical address, phone number and driver's license number, information on person or animal bitten, informant's name, information on incident, treatment, animal and investigation. These records may include; animal quarantine notice, rabies test request forms, animal intake or owner surrender form, kennel card, micro-chip card.

RETENTION

Retain 5 years after last incident, expiration of license, or event.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 67.

AUTHORIZED: 06/16/2015

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 5 years after event and then destroy.

APPRAISAL

Legal

PRIMARY CLASSIFICATION

Public

SECONDARY CLASSIFICATION

Protected. 63G-2-305


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27724
TITLE: Animal adoption contract
DATES: 2007-
ARRANGEMENT: Alphabetical

DESCRIPTION: These records are used to complete and finalize the adoption of an animal. These records contain the date, impound log number, receipt number, adopter's name, physical address, phone number, and driver's license number; the animal's name, breed, age, sex, whether spayed or neutered, micro-chip number, who implanted, mandatory sterilization, rabies vaccination and dog license dates, and adoption provisions. These records may include a pre-adoption application, pre-adoption written and audio/video evaluations, animal intake or owner surrender form, kennel card, micro-chip card, patient chart, veterinary rabies vaccination certificate and release of liability form for small animals.

RETENTION

Retain 5 years after last incident, expiration of license, or event.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 67.

AUTHORIZED: 06/16/2015

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 2 years after event and then transfer to Agency Record Center. Retain in Agency Record Center for 3 years and then destroy.

APPRAISAL

Administrative Legal

PRIMARY CLASSIFICATION

Public

SECONDARY CLASSIFICATION

Private. UCA 63G-2-302(1)(j)(i); 63G-2-302(2)(d)


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27725
TITLE: Resolutions
DATES: 2011-
ARRANGEMENT: Chronological by year, thereunder numerical

DESCRIPTION: These are formal statements of a decision, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates, charges for garbage collection and fees charged for municipal services, establishing policies and guidelines, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 18, Item 22.

AUTHORIZED: 06/07/2011

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical

PRIMARY CLASSIFICATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27727
TITLE: Administrative Control Board meeting minutes
DATES: 2006-
ARRANGEMENT: Chronological

DESCRIPTION: These minutes are the official record of the proceedings of regularly scheduled, special and emergency administrative control board meetings. They are adopted and approved by the District board during their next meeting. The minutes include the date, time, and meeting place; members present and absent; substance of all matters proposed,discussed, or decided, and record, by individual member,of votes taken; the names of citizens who appeared and the substance of their testimony; any other information that any member requests be entered in the minutes" in accordance with UCA 52-4-7 (1997).

RETENTION

DISPOSITION

.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 59.

AUTHORIZED: 06/07/2011

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical

PRIMARY CLASSIFICATION

Public

SECONDARY CLASSIFICATION

Protected. UCA 63G-2-305(32) (2008)


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27730
TITLE: Annual animal control statistics report
DATES: 2007-
ARRANGEMENT: Chronological by specific year

DESCRIPTION: These reports are compiled annually to show the activity of animal control operations. They may include date, statistical information on calls for service for stray dogs or cats; injured animals; dead animals; animal cruelty; dogs at large; nuisance barking; animal bites; home or other quarantines; dogs in livestock; estray livestock, emergencies, hostility; care/maintenance; citizen assistance; follow-up; protective custody; owner release; total calls for service, total small animals and livestock handled or impounded; total miles patrolled and officer training hours.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 25.

AUTHORIZED: 05/28/2015

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Computer data files: Retain in Office permanently.

Paper: Retain in Office permanently.

APPRAISAL

Administrative Fiscal Historical

PRIMARY CLASSIFICATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27792
TITLE: Animal shelter receipt book
DATES: 2007-
ARRANGEMENT: chronological by year thereunder numerical by receipt book number
ANNUAL ACCUMULATION: 2.00 cubic feet.

DESCRIPTION: These are receipts issued for money received into entity accounts from all sources. Includes date of payment, department, or fund to which money belongs, receipt number and amount paid

RETENTION

Retain 3 years

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 5, Item 16.

AUTHORIZED: 09/26/2011

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Fiscal

PRIMARY CLASSIFICATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 28493
TITLE: Pre-adoption animal evaluation audio/videos
DATES: 2010-
ARRANGEMENT: Chronological by date, thereafter by impound number

DESCRIPTION: These audio/video recordings document and determine an animal's temperament and suitability for adoption and placement in the community, or release to a 501(c)(3) animal rescue group for fostering and/or adoption placement.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 67.

AUTHORIZED: 06/16/2015

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Computer data files: Retain in Office for 5 years and then delete.

APPRAISAL

Administrative Legal

These audio/video recordings are retained in addition to the paperwork for the four year retention schedule on an adopted animal or an animal released to a rescue group. These recordings are also documentation that when the animal was adopted out or placed with rescue they did not show any signs of aggression or other behaviors which would make them unsuitable for adoption.

PRIMARY CLASSIFICATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 28496
TITLE: Pre-adoption written animal evaluation
DATES: 2010-
ARRANGEMENT: Chronological by date, thereafter by animal impound number

DESCRIPTION: These records are completed by shelter staff to document and determine the animal's temperament and suitability for adoption and placement in the community, or release to a 501c3 animal rescue group for fostering and/or adoption placement. Documentation includes behavioral problems i.e.; aggression to humans, other animals, food aggression, sex discriminative, obedience training, good for kids, energy level, ability to play with toys, social interaction with other animals, and staff notes/observations and evaluators name, impound number, date and reason for impound, the animal's name, breed, color, age, sex . These records may include; animal intake form, owner surrender form, dog surrender questionnaire, kennel card, micro-chip card, patient chart, a pre-adoption animal evaluation audio/video, approved animal adoption application, animal adoption contract, waiver of release for small animals, veterinary rabies vaccination certificate .

RETENTION

Retain 5 years after last incident, expiration of license, or event.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 67.

AUTHORIZED: 06/16/2015

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 1 year and then transfer to Agency Record Center. Retain in Agency Record Center for 4 years and then destroy.

APPRAISAL

Administrative Legal

These records document that at the time of an animal's adoption or placement with a rescue, that animal did not show any signs of aggression or other behaviors which would make them unsuitable for adoption.

PRIMARY CLASSIFICATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 28502
TITLE: Transitory Correspondence
DATES: 2010-
ARRANGEMENT: Chronological

DESCRIPTION: Business-related correspondence that is routine or transitory and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper, electronic mail, or other media. This correspondence is filed separately from program and project case files.

RETENTION

Retain Until administrative need ends.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 1, Item 42.

AUTHORIZED: 05/16/2014

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Computer data files: Retain in Office until until administrative need ends and then delete.

APPRAISAL

Administrative

PRIMARY CLASSIFICATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 28217
TITLE: Annual district activities report
DATES: 2007-
ARRANGEMENT: Chronologically by year.

DESCRIPTION: These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics, narrative reports, graphs, and diagrams.

RETENTION

Retain 6 years

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 25.

AUTHORIZED: 03/09/2015

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 5 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

The Annual Report documents the history of the Uintah Animal Control and Shelter and summarizes the activities of the year, including financial statistics and policies changes.