Utah Department of Administrative Services

Division of Archives & Records Service

Uintah Animal Control and Shelter Special Service District (Utah)

27600--Missing animal reports
27601--Found animal reports
27602--Visitor registration log book
27611--Animal shelter monthly reports
27613--Animal control case reports
27614--Animal control evidence disposition records
27615--Animal control evidence logs
27616--Animal control firearms qualification records
27617--Animal control firearms disposal records
27618--Animal control firearms inventory cards
27620--Discharge of firearm report
27631--Standard operating policy manual
27632--Snow removal log
27633--Sharps injury log
27654--Sheltered animal files
27716--Dog license records
27717--Controlled substances euthanasia log
27718--Master intake logs
27719--Animal control monthly reports
27720--Euthanasia license records
27721--Loss control inspection reports
27722--Proof of publication records
27725--Resolutions
27727--Administrative Control Board meeting minutes
27730--Animal control annual reports
27792--Animal shelter receipt book
28217--Annual district activities report
28502--Transitory Correspondence

AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27600
TITLE: Missing animal reports
DATES: 2007-
ARRANGEMENT: chronological

DESCRIPTION: Business-related correspondence that is routine or transitory and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper, electronic mail, or other media. This correspondence is filed separately from program and project case files.

RETENTION

Retain 4 months

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 1, Item 42.

AUTHORIZED: 12/28/2010

FORMAT MANAGEMENT

Paper: Retain in Office for 4 months and then destroy.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27601
TITLE: Found animal reports
DATES: 2007-
ARRANGEMENT: Chronological

DESCRIPTION: Business-related correspondence that is routine or transitory and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper, electronic mail, or other media. This correspondence is filed separately from program and project case files.

RETENTION

Retain 4 months

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 1, Item 42.

AUTHORIZED: 12/28/2010

FORMAT MANAGEMENT

Paper: Retain in Office for 4 months and then destroy.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27602
TITLE: Visitor registration log book
DATES: 2007-
ARRANGEMENT: Chronological by date.

DESCRIPTION: These records are used to keep a registration log of all visitors to the animal shelter facilites. These records contain the visitor's name, physical address, phone number and date of visit.

RETENTION

Retain 2 years

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 16, Item 15.

AUTHORIZED: 07/31/2013

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to Agency Record Center. Retain in Agency Record Center for 1 year and then destroy.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27611
TITLE: Animal shelter monthly reports
DATES: 2007-
ARRANGEMENT: Chronological by year and thereunder by month

DESCRIPTION: These records support the agency's function to document and report the activity of its operations as evidence of following and executing legal mandates. Records document monthly statistics for animal sheltering services and are used to compile the annual report. Information includes the types of animals impounded, number of animals sheltered at the beginning and end of each month, and number of visitors. Information also includes the number of animals adopted, claimed, escaped, euthanized, owner released, rescue released, and sold at auction.

RETENTION

Retain 1 year or until administrative need ends.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 48.

AUTHORIZED: 10/15/2015

FORMAT MANAGEMENT

Computer data files: Retain in Office for 1 year and then delete.

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27613
TITLE: Animal control case reports
DATES: 2007-
ARRANGEMENT: Numerical by case, as generated by dispatch.

DESCRIPTION: These are reports of crimes and other cases investigated by the police department. They contain all information as to the "who, what, where, why and how" of reported incidents. They are used for departmental information, follow-up investigation, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The reports are usually filed by case number and are frequently part of the case file. They are also called Incident Reports or Offense Reports.

RETENTION

Retain 5 years

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 67.

AUTHORIZED: 01/27/2016

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to Agency Record Center. Retain in Agency Record Center for 3 years and then destroy provided the report is not part of the case file..

Computer data files: Retain in Office for 5 years and then delete.

APPRAISAL

Administrative Legal

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. unless already adjudicated and completed appeals process.


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27614
TITLE: Animal control evidence disposition records
DATES: 2009-
ARRANGEMENT: numerical by case number

DESCRIPTION: These records document the use and location of items in evidence. They include tags on property and file card and may also include evidence release authorization cards.

RETENTION

Retain 5 years

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 21, Item 56.

AUTHORIZED: 12/29/2010

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to Agency Record Center. Retain in Agency Record Center for 2 years and then destroy.

APPRAISAL

Administrative Legal

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. unless already adjudicated and completed appeals process.


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27615
TITLE: Animal control evidence logs
DATES: 2009-
ARRANGEMENT: numerical by case number

DESCRIPTION: This is a log that shows the chain of possession of all evidence gathered by the police department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the case or investigative file.

RETENTION

Retain 4 years

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 21, Item 19.

AUTHORIZED: 12/29/2010

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to Agency Record Center. Retain in Agency Record Center for 2 years and then destroy provided the record is not part of case file..

APPRAISAL

Administrative Legal

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. unless already adjudicated and completed appeals process.


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27616
TITLE: Animal control firearms qualification records
DATES: 2009-
ARRANGEMENT: chronological by year

DESCRIPTION: These files contain records for police officers qualifying to carry a firearm. Each officer must qualify twice a year. These files include type of firearms used, date, identification number, police officer's name, pass/fail score, and time span for score.

RETENTION

Retain 2 years

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 21, Item 25.

AUTHORIZED: 12/29/2010

FORMAT MANAGEMENT

Paper: Retain in Agency Record Center for 2 years after separation or termination of employee and then destroy.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. unless already adjudicated and completed appeals process.


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27617
TITLE: Animal control firearms disposal records
DATES: undated
ARRANGEMENT: Chronological by year and then by serial number

DESCRIPTION: These files contain records of firearms that have been disposed of either through sale, trade or destruction. They include the manufacturer's name, serial number, model, caliber, disposal method, disposal date, name of business purchasing firearm, and bid number.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 21, Item 26.

AUTHORIZED: 12/29/2010

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Legal

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. unless already adjudicated and completed appeals process.


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27618
TITLE: Animal control firearms inventory cards
DATES: 2009-
ARRANGEMENT: Chronological by year

DESCRIPTION: These card files list all firearms in police department's inventory. Cards contain name of manufacturer, serial number, model, caliber, to whom issued, by whom issued and date. Files also show illegal weapons that cannot be resold, and guns not serviceable which are used for training purposes.

RETENTION

Retain 2 years

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 21, Item 27.

AUTHORIZED: 12/29/2010

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after disposal of firearms and then destroy.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. unless already adjudicated and completed appeals process.


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27620
TITLE: Discharge of firearm report
DATES: 2009-
ARRANGEMENT: chronological by date and numerical by case number

DESCRIPTION: These are reports of crimes and other cases investigated by the police department. They contain all information as to the "who, what, where, why and how" of reported incidents. They are used for departmental information, follow-up investigation, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The reports are usually filed by case number and are frequently part of the case file. They are also called Incident Reports or Offense Reports.

RETENTION

Retain 5 years

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 67.

AUTHORIZED: 01/27/2016

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy provided the record is not part of the case file.

APPRAISAL

Administrative Legal

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. unless already adjudicated and completed appeals process.


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27631
TITLE: Standard operating policy manual
DATES: 2007-
ARRANGEMENT: Numerical

DESCRIPTION: These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities, mission statement, studies regarding department or office operations, circular letters or directives, and records related to significant events in which the department or office participated.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 70.

AUTHORIZED: 03/11/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 30 years and then transfer to State Archives with authority to weed.

Computer data files: Retain in Office permanently.

Compact disc: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 30 years.

APPRAISAL

Administrative Legal

PRIMARY DESIGNATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27632
TITLE: Snow removal log
DATES: 2008-
ARRANGEMENT: Numerical by year

DESCRIPTION: This daily log is maintained by each work crew to verify work completed. This log includes date, work order number, location, job requirements, date completed, equipment used, and initials or crew chief's signature.

RETENTION

Retain 2 years

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 7, Item 3.

AUTHORIZED: 01/20/2011

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

Legal

required by OSHA

PRIMARY DESIGNATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27633
TITLE: Sharps injury log
DATES: 2008-
ARRANGEMENT: Chronological by date and year.

DESCRIPTION: These reports are used for the reference and generation of claim files.

RETENTION

Retain 12 years

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 11, Item 3.

AUTHORIZED: 01/20/2011

FORMAT MANAGEMENT

Paper: Retain in Office for 12 years and then destroy.

APPRAISAL

Legal

PRIMARY DESIGNATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27654
TITLE: Sheltered animal files
DATES: 2007-
ARRANGEMENT: Alphanumerically by impound number

DESCRIPTION: These records support the agency's function to protect and provide for the safe and humane care and control of animals within its jurisdiction. Records document the intake, care, and final handling of sheltered animals. Information includes a description of the animal, reason for sheltering, impound number, medical information, and related records.

RETENTION

Retain 5 years after last incident, expiration of license, or event.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 67.

AUTHORIZED: 05/21/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after event and then transfer to Agency Record Center. Retain in Agency Record Center for 3 years and then destroy.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. Utah Code 63G-2-302(2)(d)(2015)


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27716
TITLE: Dog license records
DATES: 2007-
ARRANGEMENT: Alphabetical for paper records. Chronological and thereunder numerical for electronic records.

DESCRIPTION: These records support the agency's function to assist with the regulation of dogs by providing licenses in accordance with Utah Code 10-8-65 (2015). Records document the licensing of dogs by their owner. Information includes a description of the dog as well as its rabies vaccination history, and owner's contact information.

RETENTION

Retain 5 years after last incident, expiration of license, or event.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 67.

AUTHORIZED: 05/21/2015

FORMAT MANAGEMENT

Computer data files: Retain in Office for 5 years after expiration of license and then delete.

Paper: Retain in Office for 5 years after expiration of license and then destroy.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27717
TITLE: Controlled substances euthanasia log
DATES: 2007-
ARRANGEMENT: Chronological

DESCRIPTION: These records support the agency's requirement to follow controlled substance record keeping procedures as stated in 21 CFR 1304.03 (2014). These records document the amount of sodium penobarbital administered and any waste. Information includes the date, administrator's name, as well as the animal's species, weight, and impound number. For euthanasia that occurs outside of the agency's facility information also includes the location and names of other agencies involved.

RETENTION

Retain 5 years after last incident, expiration of license, or event.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 67.

AUTHORIZED: 06/16/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after event and then destroy.

APPRAISAL

Administrative Legal

Retention is based on the legal requirements specified in 21 CFR 1304.03(g)(2014).

PRIMARY DESIGNATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27718
TITLE: Master intake logs
DATES: 2007-
ARRANGEMENT: Chronological by year thereunder by month

DESCRIPTION: These records support the agency's function to protect and provide for the safe and humane care and control of animals within its jurisdiction. Records document the intake and final handling of all sheltered animals. Information includes a description of the animal. The owner's contact information may also be included.

RETENTION

Retain 5 years after last incident, expiration of license, or event.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 67.

AUTHORIZED: 05/21/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after event and then transfer to Agency Record Center. Retain in Agency Record Center for 4 years and then destroy.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27719
TITLE: Animal control monthly reports
DATES: 2007-
ARRANGEMENT: Chronological by year and thereunder by month

DESCRIPTION: These records support the agency's function to document and report the activity of its operations as evidence of following and executing legal mandates. Records document monthly statistics for animal control services and are used to compile the annual report. Information includes the types of service calls received as well as the total number of service calls, citizen assistances, miles patrolled, and officer training hours.

RETENTION

Retain 1 year or until administrative need ends.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 48.

AUTHORIZED: 10/15/2015

FORMAT MANAGEMENT

Computer data files: Retain in Office for 1 year and then delete.

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27720
TITLE: Euthanasia license records
DATES: 2007-
ARRANGEMENT: Chronological thereunder by individual license holders names

DESCRIPTION: These records support the agency's requirement to follow Food and Drug Administration licensing procedures for controlled substances as stated in 21 CFR 1301.13 (2014). These records document the licenses and registrations required annually for the purchase and dispensing of the controlled substance Sodium Pentobarbital. Information includes entity's contact information and date of application.

RETENTION

Retain 5 years after last incident, expiration of license, or event.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 67.

AUTHORIZED: 10/07/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after expiration of license and then destroy.

APPRAISAL

Administrative Legal

Retention is based on the legal requirements specified in 21 CFR 1301.13(e)(i)(2014).

PRIMARY DESIGNATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27721
TITLE: Loss control inspection reports
DATES: 2007-
ARRANGEMENT: Chronological

DESCRIPTION: Each year a municipal agency may undertake self-inspection to identify potential hazards within their buildings or on their grounds. If the agency completes this report, they can get a 15 percent discount on their premium after a follow-up survey has been conducted. This record might also be used as evidence in defense of a claim.

RETENTION

Retain 12 years

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 11, Item 5.

AUTHORIZED: 06/07/2011

FORMAT MANAGEMENT

Paper: Retain in Office for 12 years and then destroy.

APPRAISAL

Administrative Fiscal Legal

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(24)(2008)


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27722
TITLE: Proof of publication records
DATES: 2007-
ARRANGEMENT: Chronological

DESCRIPTION: These files contain evidence of the publication of a document or public notification appearing in a local newspaper, usually for hearings, sale of bonds, budget, and council meetings

RETENTION

Retain 6 years

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 18, Item 21.

AUTHORIZED: 06/07/2011

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years and then destroy.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27725
TITLE: Resolutions
DATES: 2011-
ARRANGEMENT: Chronological by year, thereunder numerical

DESCRIPTION: These are formal statements of a decision, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates, charges for garbage collection and fees charged for municipal services, establishing policies and guidelines, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 18, Item 22.

AUTHORIZED: 06/07/2011

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical

PRIMARY DESIGNATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27727
TITLE: Administrative Control Board meeting minutes
DATES: 2006-
ARRANGEMENT: Chronological

DESCRIPTION: These minutes are the official record of the proceedings of regularly scheduled, special and emergency administrative control board meetings. They are adopted and approved by the District board during their next meeting. The minutes include the date, time, and meeting place; members present and absent; substance of all matters proposed,discussed, or decided, and record, by individual member,of votes taken; the names of citizens who appeared and the substance of their testimony; any other information that any member requests be entered in the minutes" in accordance with UCA 52-4-7 (1997).

RETENTION

DISPOSITION

.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 59.

AUTHORIZED: 06/07/2011

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(32) (2008)


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27730
TITLE: Animal control annual reports
DATES: 2007-
ARRANGEMENT: Chronological by specific year

DESCRIPTION: These records support the agency's function to document and report the activity of its operations as evidence of following and executing legal mandates. Records document annual statistics for animal control services. Information includes the types of service calls received as well as the total number of service calls, citizen assistances, miles patrolled, and officer training hours.

RETENTION

Retain 15 years.

DISPOSITION

Transfer to the State Archives permanently.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 25.

AUTHORIZED: 05/28/2015

FORMAT MANAGEMENT

Computer data files: Retain in Office for 15 years and then transfer to State Archives with authority to weed.

Paper: Retain in Office for 5 years and then transfer to Agency Record Center. Retain in Agency Record Center for 10 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

These records are of historical interest as they document the annual accomplishments of the agency.

PRIMARY DESIGNATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 27792
TITLE: Animal shelter receipt book
DATES: 2007-
ARRANGEMENT: chronological by year thereunder numerical by receipt book number
ANNUAL ACCUMULATION: 2.00 cubic feet.

DESCRIPTION: These are receipts issued for money received into entity accounts from all sources. Includes date of payment, department, or fund to which money belongs, receipt number and amount paid

RETENTION

Retain 3 years

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 5, Item 16.

AUTHORIZED: 09/26/2011

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Public


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 28217
TITLE: Annual district activities report
DATES: 2007-
ARRANGEMENT: Chronologically by year.

DESCRIPTION: These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics, narrative reports, graphs, and diagrams.

RETENTION

Retain 6 years

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 25.

AUTHORIZED: 03/09/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 5 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

The Annual Report documents the history of the Uintah Animal Control and Shelter and summarizes the activities of the year, including financial statistics and policies changes.


AGENCY: Uintah Animal Control and Shelter Special Service District (Utah)

SERIES: 28502
TITLE: Transitory Correspondence
DATES: 2010-
ARRANGEMENT: Chronological

DESCRIPTION: Business-related correspondence that is routine or transitory and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper, electronic mail, or other media. This correspondence is filed separately from program and project case files.

RETENTION

Retain Until administrative need ends.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 1, Item 42.

AUTHORIZED: 05/16/2014

FORMAT MANAGEMENT

Computer data files: Retain in Office until until administrative need ends and then delete.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Public