Utah Department of Administrative Services

Division of Archives & Records Service

Hawthorn Academy (Utah)

28634--Administrative payroll reports
27708--Accounts payable

AGENCY: Hawthorn Academy (Utah)

SERIES: 28634
TITLE: Administrative payroll reports
DATES: 2009-
ARRANGEMENT: Chronological by date

DESCRIPTION: These records support the agency's administrative function to audit the use of all public funds (Utah Code 51-2a-201 (2014)). These records document agency payroll operations and are used for data entry. Information includes statistics, reports, and data used for workload and personnel management purposes.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Fiscal

This disposition is based on Utah School Districts General Retention Schedule, Schedule 6, Item 1.

PRIMARY DESIGNATION

Private. Utah Code 63G-2-302

SECONDARY DESIGNATION

Public


AGENCY: Hawthorn Academy (Utah)

SERIES: 27708
TITLE: Accounts payable
DATES: 2009-
ARRANGEMENT:
ANNUAL ACCUMULATION: 2.00 cubic feet.

DESCRIPTION: These records are used to pay school bills. They include copies of checks, invoices, purchase orders, and receiving reports. Correspondence with vendors and computer printouts may also be included.

RETENTION

Retain 4 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.

APPRAISAL

Fiscal

This disposition is based on Utah School Districts General Retention Schedule, Schedule 5, Item 1.

This retention is based on (UCA 70A-2-725 (1998)), which specifies a four-year statute of limitations in contracts for sale.

PRIMARY DESIGNATION

Public