Utah Valley Dispatch Special Service District (Utah County)
27585--Dispatch recordings27586--Computer aided dispatch system files
AGENCY: Utah Valley Dispatch Special Service District (Utah County)
SERIES: 27585
TITLE: Dispatch recordings
VARIANT TITLE: Logging Recorder tapes
DATES: 2009- Current
ARRANGEMENT: By Date and Time recordings started and ended
DESCRIPTION: These are tape recordings of incoming and outgoing telephone or radio calls made from and to the dispatch office. They are used to document the actions of dispatch personnel and public safety officers. The recordings are rotated on a regular basis and portions of the tapes concerning questionable cases are transferred to cassette tapes. These recordings may contain information pertaining to patient conditions, situational conditions of public safety officials, response times by public safety officials, actions taken by public safety officials, general public names, dates of birth, address, phone numbers, etc. These recordings are maintained on the Media Works Version 1.8.1 recording system Located at the Utah Valley Dispatch Center.
RETENTION
Retain 1 year
DISPOSITION
Destroy.
FORMAT MANAGEMENT
Compact disc: Retain in Office for 1 year and then destroy.
APPRAISAL
Administrative Fiscal Legal
This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 15.
PRIMARY DESIGNATION
Protected. 63G-2-305
SECONDARY DESIGNATION
Public
AGENCY: Utah Valley Dispatch Special Service District (Utah County)
SERIES: 27586
TITLE: Computer aided dispatch system files
VARIANT TITLE: CAD system files
DATES: 2009- Current
ARRANGEMENT: Chronological by date and time, thereunder by name, and then by case number
DESCRIPTION: This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes incident type, including the date, type of request, location, name of employee receiving the request, service that was dispatched, wreckers, and impounds,names of callers, address, condition of patient, status of incident etc.
RETENTION
Retain 2 years
DISPOSITION
Destroy.
FORMAT MANAGEMENT
Computer data files: Retain in Office for 2 years and then delete.
APPRAISAL
Administrative Fiscal Legal
This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 14.