Utah Department of Administrative Services

Division of Archives & Records Service

Utah Valley Dispatch Special Service District (Utah County)

27585--Dispatch recordings
27586--Computer aided dispatch system files

AGENCY: Utah Valley Dispatch Special Service District (Utah County)

SERIES: 27585
TITLE: Dispatch recordings
DATES: 2009- Current
ARRANGEMENT: By Date and Time recordings started and ended

DESCRIPTION: These are digital recordings of incoming and outgoing telephone or radio calls made from and to the dispatch office. The recordings document the actions of dispatch personnel and public safety responders. Recordings are stored digitally with redundant backup for safety and security. Digital recordings are automatically deleted after one year unless the recordings contain information requested by attorneys, user agencies or internal determinations. Retention on these recordings will be locked and the recordings will not be deleted until the need for retention has passed. These recordings may contain information pertaining to patient conditions, situational conditions of public safety officials, response times by public safety officials, actions taken by public safety officials, general public names, dates of birth, address, phone numbers, etc. These recordings are maintained on the Equature recording system located at the Utah Valley Dispatch Center.

RETENTION

Retain 1 year

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Compact disc: For records beginning in 2009 through 2012. Retain in Office for 1 year and then destroy.

Sound recordings: For records beginning in 2013 and continuing to the present. Retain in Office for 1 year and then erase.

APPRAISAL

Administrative Fiscal Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 15.

PRIMARY DESIGNATION

Protected. 63G-2-305

SECONDARY DESIGNATION

Public


AGENCY: Utah Valley Dispatch Special Service District (Utah County)

SERIES: 27586
TITLE: Computer aided dispatch system files
DATES: 2009- Current
ARRANGEMENT: Chronological by date and time, thereunder by name, and then by case number

DESCRIPTION: This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes incident type, including the date, type of request, location, name of employee receiving the request, service that was dispatched, wreckers, and impounds,names of callers, address, condition of patient, status of incident etc.

RETENTION

Retain 2 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Computer data files: Retain in Office for 2 years and then delete.

APPRAISAL

Administrative Fiscal Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 14.