Utah Department of Administrative Services

Division of Archives & Records Service

Utah. Judicial Performance Evaluation Commission

27452--Judicial performance surveys
27453--Courtroom observation reports
27455--Judicial performance evaluation reports
27456--Supreme Court courtroom observation reports
27457--Judicial performance evaluation reports
27458--Supreme Court judicial performance evaluation reports
27459--Records destruction files

AGENCY: Utah. Judicial Performance Evaluation Commission

SERIES: 27452
TITLE: Judicial performance surveys
DATES: 2009-
ARRANGEMENT: Chronological by year of retention election; thereunder alphabetical by court level; thereunder alphabetical by judge's surname.
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: The Judicial Performance Evaluation Commission was created by statute to evaluate all non-federal judges in Utah. This series contains completed judicial performance surveys of attorneys, jurors, court staff, and others which are part of the evaluation process for courts whose judges who sit on five different court levels--the supreme court, court of appeals, district court, juvenile court, and justice court. Supreme court justices enjoy 10-year terms. All other judges serve six-year terms. The confidential surveys are a tool to help evaluate the performance of judges facing a retention election. Documents include both midterm and retention surveys. The midterm and retention surveys together constitute a single survey cycle. There is statistical data in both raw and summary form as well as individual comments submitted by survey respondents concerning many of the judges. In some instances, there may be email addresses of survey respondents.

RETENTION

Retain 12-20 years

DISPOSITION

Destroy provided 1 complete retention election cycle beyond that for which data was collected has concluded

FORMAT MANAGEMENT

Computer data files: Retain in Office until the subsequent retention election cycle concludes and then delete.

Paper: Retain in Office until the subsequent retention election cycle concludes and then destroy.

APPRAISAL

Administrative

Records in this series have temporary administrative value and may be destroyed according to the scheduled retention period.

PRIMARY DESIGNATION

Exempt. Utah Code 78A-12-203, 204, and 206.

SECONDARY DESIGNATION

Protected. Comments of individual survey respondents, e-mail addresses of survey respondents or other personal contact information is protected [Utah Code 63G-2-305(54)].

Public. Aggregated survey data is public.


AGENCY: Utah. Judicial Performance Evaluation Commission

SERIES: 27453
TITLE: Courtroom observation reports
DATES: 2009-
ARRANGEMENT: Chronological by year of retention election; thereunder alphabetical by court level; thereunder alphabetical by judge's surname.

DESCRIPTION: JPEC's authorizing statute mandates creation of a courtroom observation program. This record series is created to collect in one place the reports written by the volunteer citizen observers who travel the state making observations of court of appeals, district court, juvenile court, and justice court judges in their courtrooms. Supreme court justices enjoy 10-year terms. All other judges serve six-year terms.

The series includes both midterm and retention courtroom observations of judges sitting on five different levels of court. The midterm and retention courtroom observations together constitute a single survey cycle. The series is used to preserve the courtroom observation reports generated during each survey cycle.

Contained in this series are 4-5 courtroom observation reports on each judge at each level of court who has stood for retention election. The electronic reports include lengthy narrative responses to four general questions. In addition, each of the four questions will be scored on a 1-5 scale. Thus, there is some statistical data, which may be in both raw and summary form. In addition, there may be content analysis of the narratives for each judge.

RETENTION

Retain 12-20 years

DISPOSITION

Destroy provided 1 complete retention election cycle beyond that for which data was collected has concluded.

FORMAT MANAGEMENT

Computer data files: Retain in Office until the subsequent retention election cycle concludes and then delete.

Paper: Retain in Office until the subsequent retention election cycle concludes and then destroy.

APPRAISAL

Administrative

Records in this series have temporary administrative value and may be destroyed according to the scheduled retention period.

PRIMARY DESIGNATION

Exempt. Utah Code 78A-12-203, 204, and 206.

SECONDARY DESIGNATION

Protected. Narratives written by courtroom observers describing judicial conduct is protected. [Utah Code 63G-2-305(54)]

Public. Aggregated scores on the 4 questions in the report can be made public.


AGENCY: Utah. Judicial Performance Evaluation Commission

SERIES: 27455
TITLE: Judicial performance evaluation reports
DATES: 2009-
ARRANGEMENT: Chronological by year of retention election; thereunder alphabetical by court level; thereunder alphabetical by judge's surname.

DESCRIPTION: JPEC was created by statute to evaluate all non-federal judges in Utah. The ultimate work product of JPEC is a retention evaluation report issued before each retention election on each judge standing for election. The record series is created to gather all retention reports for all judges in one place. In addition, it will serve as the repository for all midterm evaluation reports, which are issued to the judges part way through each term of office and are used primarily for self-improvement purposes.

The series includes both midterm and retention evaluation reports for judges sitting on five different levels of court: supreme court, court of appeals, district courts, juvenile courts, and justice courts. Supreme court justices enjoy 10-year terms. All other judges serve six-year terms. The midterm and retention evaluation reports are both completed during a single evaluation cycle. The series is used to preserve the judicial performance evaluation reports generated during each evaluation cycle.

RETENTION

Retain 12-20 years.

DISPOSITION

Destroy provided 1 complete retention election cycle beyond that for which data was collected has concluded.

FORMAT MANAGEMENT

Computer data files: Retain in Office until the subsequent retention election cycle concludes and then delete.

APPRAISAL

Administrative

Records in this series have temporary administrative value and may be destroyed according to the scheduled retention period.

PRIMARY DESIGNATION

Exempt. Utah Code 78A-12-203(6); -206(4)

SECONDARY DESIGNATION

Protected. Midterm evaluation reports are protected. [Utah Code 63G-2-305(54)]

Public. Retention evaluation reports are public.


AGENCY: Utah. Judicial Performance Evaluation Commission

SERIES: 27456
TITLE: Supreme Court courtroom observation reports
DATES: 2009-
ARRANGEMENT:

DESCRIPTION:

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Computer data files: Retain in Office for 10 years after retention election and then delete.

APPRAISAL

Administrative

Records in this series have temporary administrative value and may be destroyed according to the scheduled retention period.

PRIMARY DESIGNATION

Exempt. Utah Code 78A-12-203, 204, and 206.

SECONDARY DESIGNATION

Protected. Narratives written by courtroom observers describing judicial conduct is protected. [Utah Code 63G-2-305(54)]

Public. Aggregated scores on the 4 questions in the report can be made public.


AGENCY: Utah. Judicial Performance Evaluation Commission

SERIES: 27457
TITLE: Judicial performance evaluation reports
DATES: 2009-
ARRANGEMENT:

DESCRIPTION: JPEC was created by statute to evaluate all non-federal judges in Utah. The ultimate work product of JPEC is a retention evaluation report issued before each retention election on each judge standing for election. The record series is created to gather all retention reports for judges who serve 6-year terms in one place. In addition, it will serve as the repository for all midterm evaluation reports, which are issued to the judges part way through each term of office and are used primarily for self-improvement purposes.

The series will include both midterm and retention evaluation reports for judges sitting on four different levels of court: court of appeals, district courts, juvenile courts, and justice courts. The midterm and retention evaluation reports are both completed during a single evaluation cycle. The series is used to preserve the judicial performance evaluation reports generated during each evaluation cycle.

RETENTION

Retain retain 6-10 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Computer data files: Retain in Office for 10 years after retention election and then delete.

APPRAISAL

Administrative

Records in this series have temporary administrative value and may be destroyed according to the scheduled retention period.

PRIMARY DESIGNATION

Exempt. Utah Code 78A-12-203(6); -206(4)

SECONDARY DESIGNATION

Protected. Midterm evaluation reports are protected. [Utah Code 63G-2-305(54)]

Public. Retention evaluation reports are public.


AGENCY: Utah. Judicial Performance Evaluation Commission

SERIES: 27458
TITLE: Supreme Court judicial performance evaluation reports
DATES: 2009-
ARRANGEMENT:

DESCRIPTION: JPEC was created by statute to evaluate all non-federal judges in Utah. The ultimate work product of JPEC is a retention evaluation report issued before each retention election on each judge standing for election. The record series is created to gather all retention reports for supreme court justices who serve 10-year terms in one place. In addition, it will serve as the repository for all midterm evaluation reports, which are issued to the judges part way through each term of office and are used primarily for self-improvement purposes.

RETENTION

Retain retain 6-10 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

APPRAISAL

Administrative

Records in this series have temporary administrative value and may be destroyed according to the scheduled retention period.

PRIMARY DESIGNATION

Exempt. Utah Code 78A-12-203(6); -206(4)

SECONDARY DESIGNATION

Protected. Midterm evaluation reports are protected. [Utah Code 63G-2-305(54)]

Public. Retention evaluation reports are public.


AGENCY: Utah. Judicial Performance Evaluation Commission

SERIES: 27459
TITLE: Records destruction files
DATES: 2010
ARRANGEMENT: Chronological.

DESCRIPTION: This record series documents the destruction of the commission?s records in accordance with the approved retention schedule.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Computer data files: Retain in Office for 5 years and then delete.

APPRAISAL

Administrative Legal

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 38.

Records in this series have temporary administrative and legal value and may be destroyed according to the scheduled retention period.

PRIMARY DESIGNATION

Public