Utah Department of Administrative Services

Division of Archives & Records Service

Farmington (Utah)

11860--Council minutes
11863--Council business packet files

AGENCY: Farmington (Utah)

SERIES: 11860
TITLE: Council minutes
DATES: 1906-
ARRANGEMENT: Generally chronological by meeting date.

DESCRIPTION: These are the official record of the proceedings of regularly scheduled, special and emergency council meetings. Includes date, time, and place of meeting, name of members in attendance and those absent, a record of subjects discussed, statements of intent, and a record of action taken.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 59.

AUTHORIZED: 12/01/2015

FORMAT MANAGEMENT

Paper: Retain in Office permanently or until administrative need ends and then transfer to State Archives with authority to weed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

M-Disk: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This series has permanent historical value as primary documentation of the action taken by the governing body of the city.

PRIMARY DESIGNATION

Public


AGENCY: Farmington (Utah)

SERIES: 11863
TITLE: Council business packet files
DATES: 1984-
ARRANGEMENT: Chronological

DESCRIPTION: These files contain copies of documents that council received as exhibits for regular or special city council meetings. They include copies of agenda, copies of ordinances and resolutions, special reports, maps and plans, polices drafts, and related correspondence. These files are also known as Council Exhibit Files and Council Agenda Files.

RETENTION

Retain until microfilmed.

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 59.

AUTHORIZED: 05/22/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years or until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public