Utah Department of Administrative Services

Division of Archives & Records Service

Glendale (Utah)

24194--Annual audits
24195--Council minutes

AGENCY: Glendale (Utah)

SERIES: 24194
TITLE: Annual audits
DATES: 1990-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. "The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year" (UCA 51-2-2 (1997)). The audit is required to include "the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor, and other financial issues related to the expenditure of funds received from federal, state, or local governments to be considered by management; and management's response to the specific recommendations" (UCA 51-2-3(1)(a) (1997)).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 5.

PRIMARY DESIGNATION

Public


AGENCY: Glendale (Utah)

SERIES: 24195
TITLE: Council minutes
DATES: 1935-
ARRANGEMENT: Chronological by date.
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: Glendale city council meeting minutes summarize the discussions held at council meetings. They indicate the date and place each meeting was held and identify those present. Glendale has a traditional town government which consists of a mayor and four council members who exercise the community's legislative and executive powers (see Utah Code Unannotated, 1991, 10-3-101). The council is responsible for all aspects of community management. The Glendale city council appoints town officials and appropriates their salaries, levies taxes and approves expenditures, provides for municipal elections, and regulates business activity within the community. The council spends much time on maintaining roads and a culinary water works. The council works with the Glendale Irrigation Company to manage irrigation water, and with the neighboring Orderville city council to provide fire and police protection, and maintain a common sewer and city dump. The Glendale council has emphasized youth activities. After the Glendale Elementary School closed (1969), the council helped turn the abandoned building into a civic center. Since 1998 the Glendale city council has worked with other Kane County agencies and communities on issues relating to the Grand Staircase National Monument.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 23.

Glendale council minutes provide an historical account of municipal government in a small southern Utah community.

PRIMARY DESIGNATION

Public