Utah Department of Administrative Services

Division of Archives & Records Service

Grand County (Utah). County Clerk

27637--General ledger fund details and other funds detail 11-75
27416--Business license files
6125--Marriage license record books

AGENCY: Grand County (Utah). County Clerk

SERIES: 27637
TITLE: General ledger fund details and other funds detail 11-75
DATES: 2006
ARRANGEMENT: numerical by account number

DESCRIPTION: These are summaries showing the "amount of receipts from and disbursements of each department" (UCA 17-19-6 (1995)). Records may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.

RETENTION

Retain In agency for 2 years then tranfer to agency record center for 2 years and transfer to state records center for 6 years

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to Agency Record Center. Retain in Agency Record Center for 2 years and then transfer to State Archives with authority to weed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Historical

This disposition is based on Utah County General Records Retention Schedule, Schedule 5, Item 12.

Fiscal

PRIMARY DESIGNATION

Public


AGENCY: Grand County (Utah). County Clerk

SERIES: 27416
TITLE: Business license files
DATES: 1980-
ARRANGEMENT: Alphabetical by surname

DESCRIPTION: These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application, proof of payment, and approval forms from regulatory departments (e.g., fire, police, health).

RETENTION

Retain 4 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 6 months and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 6, Item 2.


AGENCY: Grand County (Utah). County Clerk

SERIES: 6125
TITLE: Marriage license record books
DATES: 1890-
ARRANGEMENT: Chronological

DESCRIPTION: These licenses are issued after completion of a marriage license application and are filed in the office of the county clerk. "No marriage may be solemnized without a license issued by the county clerk . . . not more than 30 days prior to the date of solemnization of the marriage" (UCA 30-1-7 (1) (2004)). The license includes names, addresses, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride, groom, witnesses, and county clerk.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Microfilm master: Retain in State Records Center permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 25.

PRIMARY DESIGNATION

Public