Utah Department of Administrative Services

Division of Archives & Records Service

Grand County (Utah). County Recorder

17181--Official records
13191--Abstract records
13192--Annexation maps
13193--Chattel mortgages
13213--Chattel mortgages indexes
13214--Condominium filings and indexes
13215--Condominium maps
13216--Federal tax lien notices and certificates of discharge
13217--General filing index
13218--Grantor and grantee indexes
13219--Military service records and index
13220--Mining records and indexes
13221--Miscellaneous records and index
13222--Mortgage records and indexes
13223--Powers of attorney index
13224--Real estate judgment records and indexes
13225--Redemption certificates
13226--Subdivision index
13227--Subdivision maps
13228--Tax sale records
13229--Water records and indexes
13230--Uniform commercial code filings
13231--Returned or undeliverable instruments
13076--Plat maps
5894--Contour map

AGENCY: Grand County (Utah). County Recorder

SERIES: 17181
TITLE: Official records
DATES: i 1896-
ARRANGEMENT: Numerical by book and page numbers
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These are copies of all official records recorded with the county recorder including deeds, mortgages, mining records, military discharges, etc. Upon payment of fees for the same, the recorder must record in the "Official record' book all papers, documents, records, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the "Official records", while others compile each type of instrument separately (See Deed records, Mortgage records, Mining records, Water records, etc.)

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Digital image: Retain in Office permanently after being microfilmed.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 16.

PRIMARY DESIGNATION

Public


AGENCY: Grand County (Utah). County Recorder

SERIES: 13191
TITLE: Abstract records
DATES:
ARRANGEMENT:

DESCRIPTION: These records contain the history of property ownership by providing "a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office" by geographical location (UCA 17-21-6(6) (1990)). They contain the date and character of the instrument, book and page, entry number, and legal description.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 1.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Grand County (Utah). County Recorder

SERIES: 13192
TITLE: Annexation maps
DATES:
ARRANGEMENT:

DESCRIPTION: These are maps of incorporated areas annexed by municipalities. Upon the annexation of the territory a requirement is to immediately file "a transparent, reproducible plat or map" in the office of the county recorder, "together with a certified copy of the resolution or ordinance declaring the annexation" (UCA_ 10-2-415(4a)_(1990)).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 2.

This disposition is based on

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Grand County (Utah). County Recorder

SERIES: 13193
TITLE: Chattel mortgages
DATES: 1880-
ARRANGEMENT: Numerical by book and page

DESCRIPTION: These are loans which used personal property as collateral filed with the county recorder. They include the date due, lenders name and address, mortgagor's name and address, date of mortgage, amount of loan, installment payments, date of installments, contractual agreement, list of personal property held as collateral. Chattel mortgages are obsolete. In 1965, they were supplanted by the Uniform Commercial Code and in 1983 all mention of chattel mortgages was removed from the statutes of the county recorder. OBSOLETE RECORD

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: For records beginning in 1880 through 1940. Retain in Office permanently.

Paper: For records beginning in 1940 through 1960. Retain in Office for 10 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Grand County (Utah). County Recorder

SERIES: 13213
TITLE: Chattel mortgages indexes
DATES:
ARRANGEMENT:

DESCRIPTION: Indexes to chattel mortgages, loans which used personal property as collateral filed with the county recorder.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: For records beginning in 1941 and continuing to the present. Retain in Office for 10 years and then destroy.

Paper: For records prior to and including 1940. Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 3.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Grand County (Utah). County Recorder

SERIES: 13214
TITLE: Condominium filings and indexes
DATES:
ARRANGEMENT:

DESCRIPTION: The county recorder is required to maintain an index "whereby the record of each condominium project contains a reference to the declaration, each conveyance of, lien against, and all other instruments referring to a unit affected by such declaration, and the record of each conveyance of, lien against, and all other instruments referring to a unit shall contain a reference to the declaration of the property of which the unit is a part" (UCA_ 57-8-12(2)_(1993).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 4.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Grand County (Utah). County Recorder

SERIES: 13215
TITLE: Condominium maps
DATES:
ARRANGEMENT:

DESCRIPTION: These are "standard size original linen maps made by a registered Utah land surveyor," recorded with the county recorder. They include "a description of the surface of the land included within the project, including all angular and linear data along the exterior boundaries of the property ._._._ linear measurements and location, with reference to the exterior boundaries, of building or buildings ._._._ diagrammatic floor plans _._._._ description or delineation of the boundaries of the unit or convertible space _._._._ a distinguishing number or other symbol for every physical unit identified on the record of survey map; ._._._ to the location and dimensions of all easements appurtenant to the land included in the project; the 'convertible space' for each space" (UCA 57-8-13(1)_ (1990).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 5.

This disposition is based on

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Grand County (Utah). County Recorder

SERIES: 13216
TITLE: Federal tax lien notices and certificates of discharge
DATES:
ARRANGEMENT:

DESCRIPTION: These are notices of liens against persons for delinquent income tax under the Internal Revenue Code and filed with the county recorder "of the county within which any property subject to such lien is situated" (UCA 38-6-1 (1990)). "The certificate of discharge of any tax lien issued by the collector of internal revenue, or other proper officer, is filed in the office of the county recorder where the notice of lien is filed" (UCA 38-6-3_(1990)). The index contains name and residence of taxpayer named in the notice, collector's serial number, date and hour of filing, the amount of lien with interest, penalties, and costs, and date of release of lien (UCA 38-6-2 (1990)). The county recorder is also required to index the certificate of discharge (UCA 38-6-3 (1991)).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 18 years after expiration of lien or 7 1/2 years after filing and then destroy.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 7.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Grand County (Utah). County Recorder

SERIES: 13217
TITLE: General filing index
DATES:
ARRANGEMENT:

DESCRIPTION: This is an index to "all executions and writs of attachments and any other instruments not required by law to be spread upon the record," (UCA 17-21-6(11) (1990)). The index contains separate columns which include the names of plaintiffs in the execution, the defendants in the execution, purchaser at the sale and date of sale, and filing number of document.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 9.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Grand County (Utah). County Recorder

SERIES: 13218
TITLE: Grantor and grantee indexes
DATES:
ARRANGEMENT:

DESCRIPTION: These are alphabetical indexes where "all deeds and final judgments or decrees partitioning or affecting title as to possession of real property." The grantors' index contains the "number of the instrument, name of each grantor in alphabetical order, name of the grantee, date of instrument, time of filing, kind of instrument, consideration, the book and page and entry number in which it is recorded, and a brief description of the premises" (UCA 17-21-6(2)_(1990). The grantee's index contains the same information, but is alphabetical by each grantee (UCA_17-21-6(3)_(1990).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 10.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Grand County (Utah). County Recorder

SERIES: 13219
TITLE: Military service records and index
DATES:
ARRANGEMENT:

DESCRIPTION: These are "honorable military discharges, ._._._ any and all orders, citations, and decorations of honor to any person while he was in the military" is recorded with the county recorder (UCA 17-21-14 (1990)). An alphabetical name index is also maintained.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 11.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Grand County (Utah). County Recorder

SERIES: 13220
TITLE: Mining records and indexes
DATES:
ARRANGEMENT:

DESCRIPTION: These are legal instruments recorded by the county recorder concerning mining. They include the following: Notices of locations, Mining deed records, Mining claims records, Proof of labor records, Mining mortgages, Mining abstract records, Mining transfers and relocations. In some counties mining records are compiled separately, while in others they are part of the "Official records."

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 12.

This disposition is based on

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Grand County (Utah). County Recorder

SERIES: 13221
TITLE: Miscellaneous records and index
DATES:
ARRANGEMENT:

DESCRIPTION: These are copies of recorded instruments of "a miscellaneous character not otherwise provided for" (UCA 17-21-6(9) (1990)). The index contains the date of instrument, date of filing, entry number, book and page, type of instrument, from, to, and remarks.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 13.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Grand County (Utah). County Recorder

SERIES: 13222
TITLE: Mortgage records and indexes
DATES:
ARRANGEMENT:

DESCRIPTION: These are legal instruments recorded by the county recorder concerning all "mortgages, deeds of trust, liens, and all other instruments in the nature of an encumbrance upon real estate" (UCA 17-21-6(4,5) (1990). There are two alphabetical indexes concerning mortgagors and mortgagees. In some counties mortgage records are compiled separately, while in other counties they are part of the "Official records."

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 15.

This disposition is based on

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Grand County (Utah). County Recorder

SERIES: 13223
TITLE: Powers of attorney index
DATES:
ARRANGEMENT:

DESCRIPTION: These alphabetical indexes are used to access information concerning the granting of powers of attorney located within the official records. Each page is "divided into seven columns, namely: 'date of filing,' 'book,' 'page,' and 'entry number,' 'from," 'to, 'revoked'" (UCA 17-21-6(8) (1990)).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 18.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Grand County (Utah). County Recorder

SERIES: 13224
TITLE: Real estate judgment records and indexes
DATES:
ARRANGEMENT:

DESCRIPTION: These are recorded "certified copies of final judgments or decrees partitioning or affecting the title or possession of real property." The recorder is required to record "when filed with him for that purpose" in "the record of deeds" (UCA 17-21-10_(1990)). The index is required to be divided into seven columns headed, respectively: judgment debtors, judgment creditors, amount of judgment, where recovered, when recovered, when transcript filed, and when judgment satisfied (UCA^17-21-6(10)_(1990)).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 20.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Grand County (Utah). County Recorder

SERIES: 13225
TITLE: Redemption certificates
DATES:
ARRANGEMENT:

DESCRIPTION: These certificates are issued by the county treasurer for money received in payment of delinquent real property taxes and have been recorded by the county recorder. They include serial number of property, name of owner, address, legal description of property, number of acres, valuation, amount of original taxes, years for which delinquent, total of tax due, including penalty and interest.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 21.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Grand County (Utah). County Recorder

SERIES: 13226
TITLE: Subdivision index
DATES:
ARRANGEMENT:

DESCRIPTION: This is an index to subdivisions within the county (UCA 17-21-6(7) (1990)). It includes the name of the subdivision, location, and map file number.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 23.

This disposition is based on

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Grand County (Utah). County Recorder

SERIES: 13227
TITLE: Subdivision maps
DATES:
ARRANGEMENT:

DESCRIPTION: These are maps for new subdivisions. Before a subdivision is officially created a subdivision map must be recorded with the county recorder (UCA 10-9-26; 57-5-3 (1990)). All subdivisions must be approved by the "the legislative authority of the city or town in which such land may be situated, or in the absence of such legislative authority by the legislative authority of the county in which the town is situated," before the subdivision map is recorded by the county recorder (UCA 17-21-8 (1990)).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 24.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Grand County (Utah). County Recorder

SERIES: 13228
TITLE: Tax sale records
DATES:
ARRANGEMENT:

DESCRIPTION: These are the recorded tax deeds issued by the county auditor conveying property to purchaser of real property sold for delinquent taxes. The deeds show the date, property description, names of purchasers and delinquent owner, and date of sale. Until the repeal of the pertinent statute in 1939, "tax sale records were transmitted and kept in the county recorder's office," and the "recorder's copy was "considered the official record of tax sales" (R.S._80-10-65 (1933).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 25.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Grand County (Utah). County Recorder

SERIES: 13229
TITLE: Water records and indexes
DATES:
ARRANGEMENT:

DESCRIPTION: These records contain the official records of recorded water claims. They consist of copies of certificates of water claims, quit claims, deeds, warranty deeds, trust deeds, and releases. The alphabetical index includes name, entry number, book and page recorded, and type of instrument. In some counties water records are compiled separately, while in others they are part of the "Official records".

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 26.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Grand County (Utah). County Recorder

SERIES: 13230
TITLE: Uniform commercial code filings
DATES:
ARRANGEMENT:

DESCRIPTION: These are financial statements, continuation statements, statements of assignment, and releases filed with the county recorder "in each county in which any mortgage on the real estate would be recorded" when "collateral is timber to be cut or minerals or the like (including oil and gas), or when financing statement is filed as a fixture filing and the collateral is goods which are to become fixtures" (UCA 70A-9-40(a) (1990)).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 27.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Grand County (Utah). County Recorder

SERIES: 13231
TITLE: Returned or undeliverable instruments
DATES: 1990-
ARRANGEMENT: Chronological, thereunder numerical by entry number

DESCRIPTION: These original records are those which were returned to the recorder's office as undeliverable by the postal service, or the office was unable to locate the owner. They are only maintained as evidence that the original was not received by owners.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 22.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Grand County (Utah). County Recorder

SERIES: 13076
TITLE: Plat maps
DATES: 1883-
ARRANGEMENT: Numerical by township and range

DESCRIPTION: These are plat maps showing property ownership and property lines for real estate within the county. The county recorder "shall prepare and keep present-ownership maps and plats drawn to a convenient scale, which shall at all times show the record owners of each tract of land in the county, together with a description of the tract" (UCA 17-21-21 (1990)).

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until superseded and then destroy.

Digital image: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 17.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Grand County (Utah). County Recorder

SERIES: 5894
TITLE: Contour map
DATES:
ARRANGEMENT: Alphanumerical

DESCRIPTION: Contour map showing the Big Six Anticline, the Shafer Anticline, the Lockhart Anticline, the Indian Creek Anticline, and the log of the Big Six Oil Well in Moab.

RETENTION

Retain Permanent. In Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL