Utah Department of Administrative Services

Division of Archives & Records Service

Granite School District (Utah)

19011--English as a Second Language (ESL) adult tests
18694--Elementary gifted tests
17419--Special education student records
12505--Personnel files
23619--Stanford Achievement Tests individual scores lists
23678--Criterion referenced tests
14442--Student transcript
14443--Student cumulative record
25274--Publications
1292--Student cumulative files

AGENCY: Granite School District (Utah)

SERIES: 19011
TITLE: English as a Second Language (ESL) adult tests
DATES: 1982-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These are tests given to adults with limited English language skills. They are used to determine eligibility for and placement into adult ESL programs. They include name, test date, score, placement, birthdate, and country of origin.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Private


AGENCY: Granite School District (Utah)

SERIES: 18694
TITLE: Elementary gifted tests
DATES:
ARRANGEMENT:

DESCRIPTION: These tests are given to elementary students. They are used to determine eligibility and placement for elementary school gifted and talented programs. They include test score summary sheet, answer sheet (matrix analogy), parent survey, teacher survey, and school ranking of students tested.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Computer data files: Retain in Office for 3 years and then delete.

APPRAISAL

Administrative

This disposition is based on Utah School Districts General Retention Schedule, Schedule 17, Item 29.

This disposition is based on the administrative needs expressed by the district.

PRIMARY DESIGNATION

Private


AGENCY: Granite School District (Utah)

SERIES: 17419
TITLE: Special education student records
DATES: 1946-
ARRANGEMENT: Alphabetical by surname, thereunder chronological by date of birth.
ANNUAL ACCUMULATION: 141.80 cubic feet.

DESCRIPTION: These individual case files document students enrolled in the district's special education programs. They contain various reports and completed forms including learning disability assessment reports, approvals for continued services, completed tests and surveys, information on parents or guardians, and approval of placement in the Special Education Program.

RETENTION

Retain until student reaches 27 years of age

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after student no longer receives special ed. services and then transfer to State Records Center. Retain in State Records Center for 17 years or until student reaches age of 27 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the district and the recommendations of the State Office of Education. It also meets the legal requirements specified in 34 CFR 300.562 (1992).

PRIMARY DESIGNATION

Exempt. 34 CFR 300.562


AGENCY: Granite School District (Utah)

SERIES: 12505
TITLE: Personnel files
DATES:
ARRANGEMENT: Alphabetical by surname.

DESCRIPTION: These are the personnel files for all certified and classified district employees. They are used to document employment. The files include the employment applications, authorizations for hire forms, placement records, employee history card, copies of school transcripts, pay and leave history, work performance, in-service training completion certificates and credits, evaluation records, teaching certificates, previous teaching experience, contracts, lane change requests, and related correspondence. May also include fingerprints and verification of the criminal background check.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until terminated and then transfer to State Records Center. Retain in State Records Center for 30 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah School Districts General Retention Schedule, Schedule 14, Item 1.

These records contain the complete work history of an individual while employed by the district and have legal value as documentation to verify employment and/or eligibility for benefits for the employee or for any heirs as a result of such employment.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public. UCA 63G-2-301(1)(b)


AGENCY: Granite School District (Utah)

SERIES: 23619
TITLE: Stanford Achievement Tests individual scores lists
DATES:
ARRANGEMENT: Alphabetical by grade and school

DESCRIPTION: These records are lists of individual student scores for the Criterion Referenced Test (CRT) and the Stanford Achievement Test (SAT). Students in grades three to eleven are tested annually. These listings are used for reference purposes by legal representatives for individuals and special education committees. They include school name, grade, student's name and test scores.

RETENTION

Retain 13 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 10 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Private


AGENCY: Granite School District (Utah)

SERIES: 23678
TITLE: Criterion referenced tests
DATES: 1993-
ARRANGEMENT: Alphabetical by grade, thereunder school and student's name
ANNUAL ACCUMULATION: 2.00 cubic feet.

DESCRIPTION: These records contain individual student scores for Criterion (CRT) and Stanford aptitude Test (SAT). These tests are given to students from the first through the eleventh grades. These listings are referred to by legal representatives for individuals and special education committees. They include grade, school name, student name, and individual test score.

RETENTION

Retain 13 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 12 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Private


AGENCY: Granite School District (Utah)

SERIES: 14442
TITLE: Student transcript
DATES: ca. 1907-
ARRANGEMENT: Chronological, thereunder alphabetical by student surname
ANNUAL ACCUMULATION: 60.00 cubic feet.

DESCRIPTION: Official record of school attendance and high school graduation used to document graduation and to verify class attendance. Includes student name, address, birthdate, parents' names, high school classes and grades, graduation date, test scores, grade point average, and social security number.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently or until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Administrative Historical

This disposition is based on administrative and historical needs expressed by the district office.

PRIMARY DESIGNATION

Exempt. 34 CFR 99 (2008)


AGENCY: Granite School District (Utah)

SERIES: 14443
TITLE: Student cumulative record
DATES: ca. 1930-
ARRANGEMENT: Chronological, thereunder alphabetical by class year
ANNUAL ACCUMULATION: 38.00 cubic feet.

DESCRIPTION: Student's official transcripts (series 14442), copies of achievement test scores, report cards and health records on students attending school in the Granite School in the Granite School District, used to document performance and for reference.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after graduation or until the student's twenty-first birthday and then destroy provided the transcript has been pulled and retained.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the district.

PRIMARY DESIGNATION

Exempt. 34 CFR 99 (2008)


AGENCY: Granite School District (Utah)

SERIES: 25274
TITLE: Publications
DATES: 1914-
ARRANGEMENT: Alphabetical by type of publication, thereunder chronological by year.

DESCRIPTION: These are pamphlets, leaflets, studies, instruction manuals, proposals and similar material printed by or for the Granite School district or any of its departments, programs or schools, and made available to the public, or the last manuscript report if not published. Types of publications include classroom instruction/curricula and then miscellaneous.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah School Districts General Retention Schedule, Schedule 1, Item 24.

These records serve to document the history of the agency and to inform the public of the agency's services and programs.

PRIMARY DESIGNATION

Public


AGENCY: Granite School District (Utah)

SERIES: 1292
TITLE: Student cumulative files
DATES: 1910-
ARRANGEMENT: Chronological, thereunder by student's name

DESCRIPTION: These student files contain information on students attending school in the district. They are used to document student's attendance. They contain the copies of achievement test scores, the official transcript, copies of report cards, health records, and immunization cards.

RETENTION

Retain 5 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years or until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah School Districts General Retention Schedule, Schedule 17, Item 17.

PRIMARY DESIGNATION

Exempt. 34 CFR 99