Utah Department of Administrative Services

Division of Archives & Records Service

Governor's Office of Management and Budget. High Level Nuclear Waste Office

8589--Administrative correspondence index
8590--Library materials inventory
6582--Administrative correspondence
6583--Agency newspaper clippings scrapbook
6584--State agencies and private institutions contract files
6590--Clerical positions policies and procedures
6591--Department of Energy's critical documents reviews
6592--Travel management files

AGENCY: Governor's Office of Management and Budget. High Level Nuclear Waste Office

SERIES: 8589
TITLE: Administrative correspondence index
DATES: 1961-
ARRANGEMENT: Chronological

DESCRIPTION: This is a cross-reference log of incoming and outgoing correspondence and reports. This includes letter number, addressee, addressor, letter date, subject file number, and a brief abstract of the letter. An automated format is also maintained on Word Processing. This contains the title, author, organization, publication date, document number, an abstract, a subject classification, and subclassification. The automated listing covers all correspondence from 1961-1984. The other listing only covers correspondence from 1984 on.

RETENTION

DISPOSITION

.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to administrative correspondence file.

Computer data files: Retain in Office for 2 years and then printout and file with administrative.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Public


AGENCY: Governor's Office of Management and Budget. High Level Nuclear Waste Office

SERIES: 8590
TITLE: Library materials inventory
DATES: 1984-
ARRANGEMENT: Alphanumerical by subject, shelf location

DESCRIPTION: These files are used to track the number of publications contained in the public documents library. Further, it is used as a finding aid for all publications whether federal, state, or corporate. This includes a shelf list, a catalog, and a monthly update of new additions to the library.

RETENTION

DISPOSITION

.

FORMAT MANAGEMENT

Paper: Retain in Office until no longer administratively valuable and then destroy.

Computer data files: Retain in Office until no longer administratively valuable and then erase.

APPRAISAL

Administrative

This is based on the retention in General Schedule 14, item 8 and Georgia's Retention Schedule 83-257, dated 1984.


AGENCY: Governor's Office of Management and Budget. High Level Nuclear Waste Office

SERIES: 6582
TITLE: Administrative correspondence
DATES: 1961-
ARRANGEMENT: Chronological

DESCRIPTION: This correspondence documents the communications between the Office of High Level Nuclear Waste (HLNW), the Department of Energy (DOE), other states, and other state agencies. It is used for reference and management of the site characterization process. Included in this record series are memoranda, incoming and outgoing letters, reports, and form letters.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 3 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 9.

This information has research value because it documents the activities of this office. It should be retained permanently.

PRIMARY DESIGNATION

Public


AGENCY: Governor's Office of Management and Budget. High Level Nuclear Waste Office

SERIES: 6583
TITLE: Agency newspaper clippings scrapbook
DATES: 1984-
ARRANGEMENT: Alphanumerical by title and date

DESCRIPTION: This scrapbook is used as a quick reference tool by the office staff to keep abreast of how and what the news media is telling the public about nuclear waste storage in Utah. Includes news releases, newspaper clippings from local and out-of-state newspapers such as the "Deseret News," the "San Juan Record," the "Christian Science Monitor," and the "New York Times."

RETENTION

Retain 2 years. Transfer to Archvies.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 4.

These are valuable research records and should be preserved. Even though most of this information is kept elsewhere, the convenience it offers to researchers is worth the effort to keep it.

PRIMARY DESIGNATION

Public


AGENCY: Governor's Office of Management and Budget. High Level Nuclear Waste Office

SERIES: 6584
TITLE: State agencies and private institutions contract files
DATES: 1984-
ARRANGEMENT: Alphabetical by contractee

DESCRIPTION: These are active and expired contracts between the Office of High Level Nuclear Waste (HLNW) and state agencies or private institutions who participated with the state in high level nuclear waste site characterization. These records measure the performance of contractees and are used in audits. Included are contracts and correspondence between HLNW and state agencies, organizations, universities, and individuals who reviewed the Department of Energy's findings.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after expiration of contract and then transfer to State Records Center. Retain in State Records Center for 6 years and then destroy.

APPRAISAL

Administrative Fiscal Legal

These records have an audit requirement but the legal requirement is 7 years as required by the 1986 General Retention Schedule, Schedule 3, Item 4.


AGENCY: Governor's Office of Management and Budget. High Level Nuclear Waste Office

SERIES: 6590
TITLE: Clerical positions policies and procedures
DATES: 1984-
ARRANGEMENT: Chronological

DESCRIPTION: These records provide guidance for employees in clerical positions performing their daily responsibilities. The policies are used in writing performance appraisals. The records include approved procedural and policy manuals.

RETENTION

Retain 1 year. Transfer to Archives.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after superseded and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 23.

This disposition is based on the 1991 Utah General Retention Schedule, Schedule 1, Item 23.

PRIMARY DESIGNATION

Public


AGENCY: Governor's Office of Management and Budget. High Level Nuclear Waste Office

SERIES: 6591
TITLE: Department of Energy's critical documents reviews
DATES: 1982-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 3.00 cubic feet.

DESCRIPTION: These are comments from the State of Utah in response to the Department of Energy's findings regarding repository site selection requirements. The findings are complied from work performed by people/firms contracted by the state. These are used for audits. Included in these records are reports and estimates from contractees; newsletters; and reports and supporting documentation sent to the Department of Energy from the state.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 3 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

These files document the primary mission of the agency and need to be preserved as evidence of the activities of this agency.


AGENCY: Governor's Office of Management and Budget. High Level Nuclear Waste Office

SERIES: 6592
TITLE: Travel management files
DATES: 1985-
ARRANGEMENT: Alphabetical by name
ANNUAL ACCUMULATION: 3.00 cubic feet.

DESCRIPTION: These are records used as reference copies by the bureau supervisor and staff. This information is duplicated in the Office of Planning and Budget. Included in this record are memorandums, travel authorizations (DF 5's), and travel vouchers.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years or until administrative need ends and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah State General Records Retention Schedule, Schedule 7, Item 44.

PRIMARY DESIGNATION

Public