Utah Department of Administrative Services

Division of Archives & Records Service

Juvenile Court (Second District)

28660--Protective order and substantiation case files
28654--Adoption case files
28655--Termination of parental rights case files
28663--Serious youth offender case files
1969--Case files

AGENCY: Juvenile Court (Second District)

SERIES: 28660
TITLE: Protective order and substantiation case files
DATES: 1969-
ARRANGEMENT: Alphabetical by surname

DESCRIPTION: These records support the agency's function to provide care and protection for minors through placement and protection orders (Utah Code 78A-6-102 (e) (2008)). These records document two types of juvenile court proceedings involving adults as subjects: child protective orders and Sexual Abuse Registry substantiation hearings. Information may include petitions alleging imminent danger of physical or sexual abuse of a minor and the resulting court order for the respondent to stay away from the child, and court decisions regarding persons who appeal the Division of Child and Family Services' decision to place them on the Sexual Abuse Registry.

RETENTION

Retain 50 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 49 years and then transfer to State Archives with authority to weed.

Computer data files: Retain in Office for 50 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical Legal

These records document the issuance of protective orders in order to protect the safety of cohabitants, according to Utah Code 78B-7-106 (2014) and Utah Code 78A-6-323 (2012), and document deliberation about whether persons should be entered into the Sexual Abuse Registry.

PRIMARY DESIGNATION

Exempt. Judicial Council Rule of Judicial Administration 4-202.03


AGENCY: Juvenile Court (Second District)

SERIES: 28654
TITLE: Adoption case files
DATES: 1909-
ARRANGEMENT: Alphabetical by surname.

DESCRIPTION: These records support the agency's function to facilitate the adoption of minors whose birth parents have had their parental rights terminated through the courts (Utah Code 78A-6-102 (d) (2008)). Information includes Decrees of Adoption, Orders for Adoption, and related records.

RETENTION

Retain 50 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 49 years and then transfer to State Archives with authority to weed.

Computer data files: Retain in Office for 50 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical Legal

These records document legal adoption procedures and responsibilities according to Utah Code 78A-6-104 (2008).

PRIMARY DESIGNATION

Exempt. Utah Code 78B-6-141 (2012)


AGENCY: Juvenile Court (Second District)

SERIES: 28655
TITLE: Termination of parental rights case files
DATES: 1909-
ARRANGEMENT: Alphabetical by surname.

DESCRIPTION: These records support the agency's function to adjudicate matters that relate to abused and neglected dependent children and to provide care and protection for minors by placement, protection, and custody orders (Utah Code 78A-6-102 (2008)). These records document proceedings to determine if a parent is unfit or incompetent and if it is in the best interest of the child to terminate parental rights, based upon the criteria detailed in Utah Code 78A-6-507 (2012). Information may include petitions for termination of the parent-child relationship and the resulting court order.

RETENTION

Retain 50 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 49 years and then transfer to State Archives with authority to weed.

Computer data files: Retain in Office for 50 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical Legal

These records document the upholding or cessation of a parent's right to rear his/her child, according to Utah Code 78A-6-503 (2013).

PRIMARY DESIGNATION

Exempt. Judicial Council Rule of Judicial Administration 4-202.03


AGENCY: Juvenile Court (Second District)

SERIES: 28663
TITLE: Serious youth offender case files
DATES: 1969-
ARRANGEMENT: Alphabetically by surname.

DESCRIPTION: These records support the agency's function to administer appropriate sanctions on minors over the age of sixteen who commit serious offenses, as defined in Utah Code 78A-6-702 (2014), which may result in the offender being tried as an adult in the district court. These records detail interactions between the subjects, families, courts, and other civil entities involved in tracking the behavior and well-being of all parties concerned. Information includes court decisions, actions, and evidence such as medical or psychological evaluations, school records, and community service documentation.

RETENTION

Retain 50 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 49 years and then transfer to State Archives with authority to weed.

Computer data files: Retain in Office for 50 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical Legal

These records document legal proceedings regarding serious youth offenders, according to Utah Code 78A-6-701 (2014).

PRIMARY DESIGNATION

Exempt. Judicial Council Rule of Judicial Administration 4-202.03


AGENCY: Juvenile Court (Second District)

SERIES: 1969
TITLE: Case files
DATES: 1909-
ARRANGEMENT: Chronological according to birth year

DESCRIPTION: These records support the agency's function to adjudicate matters that relate to abused and neglected dependent children, and to administer appropriate sanctions on juveniles who commit felonies (Utah Code 78A-6-102 (2008)). These records detail interactions between the subjects, families, courts, and other civil entities involved in tracking the behavior and well-being of all parties concerned. Information includes court decisions, actions, and evidence such as medical or psychological evaluations, school records, and community service documentation.

RETENTION

Retain 28 years after birth year of subject.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: For records prior to and including 2014. Retain in Office for 18 years and then transfer to State Records Center. Retain in State Records Center for 10 years and then destroy.

Microfilm master: Retain in Office for 28 years after birth date of subject of record and then destroy.

Microfiche master: Retain in Office for 28 years after birth date of subject of record and then destroy.

Digital image: Retain in Office for 28 years after after birth date of subject of record and then delete.

Computer data files: Retain in Office for 28 years after birth date of subject of record and then delete.

Paper: For records beginning in 2015 and continuing to the present. Retain in Office for 1 month and then transfer to State Records Center. Retain in State Records Center for 28 years and then destroy.

APPRAISAL

Administrative Legal

These records document court proceedings which affect the legal rights of juvenile residents and their families, according to Utah Code 78A-6-102 (2008).

PRIMARY DESIGNATION

Exempt. Judicial Council Rule of Judicial Administration 4-202.03