Jordan School District (Utah)
10011--West Jordan High School official transcripts10195--Bingham High School official transcripts
10257--Valley High School official transcripts
21956--National Junior Honor Society and National Honor Society student rating/evaluation records
26803--Student health cards
25866--Student surveillance and incident records
27198--Riverton High School official transcripts
27206--Copper Hills High School official transcripts
27227--Office of Planning and Evaluation administrator evaluations
27230--Office of Student Services annual statistical report and fall enrollment
27232--School board minutes and supplemental materials
27235--Roll books from closed schools
27239--Special education files
29464--School board minutes
29047--Student history records
29060--Personnel records
29082--Herriman High School official transcripts
29369--South Pointe Adult High School official transcripts
29508--Budget and finance
82448--Office of Student Services student cumulative records
82449--Office of Student Services elementary and middle school non-transferred student files
30855--Riverton Elementary photo books
AGENCY: Jordan School District (Utah)
SERIES: 10011
TITLE: West Jordan High School official transcripts
DATES: 1982-
ARRANGEMENT: Chronological, thereunder alphabetical by surname.
DESCRIPTION: These transcripts document the classes students attended and the credits they earned at West Jordan High School. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists, attendance, test scores, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Graduation and transcripts, GRS-1506
AUTHORIZED: 02/24/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 40 years after separation and then destroy.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: For records prior to and including 2016. Retain in Office permanently.
Computer data files: Retain in Office until microfilmed and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
Official transcripts document students' attendance and completion of school. They are fundamental historical records about students and are important for documenting qualifications and residency.
PRIMARY DESIGNATION
Exempt. 34 CFR Part 99.30,31 (2015); Utah Code 63G-2-201(3)(b)(2013)
AGENCY: Jordan School District (Utah)
SERIES: 10195
TITLE: Bingham High School official transcripts
DATES: ca. 1913-
ARRANGEMENT: Generally chronological by graduating class year or birth year grouping, thereunder alphabetical by student name.
DESCRIPTION: These transcripts document the classes students attended and the credits they earned at Bingham High School. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists, attendance, test scores, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Graduation and transcripts, GRS-1506
AUTHORIZED: 02/24/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years after separation and then transfer to State Records Center. Retain in State Records Center for 38 years and then transfer to State Archives with authority to weed.
Microfilm master: Retain in State Archives permanently.
Microfilm duplicate: For records prior to and including 2016. Retain in Office permanently.
Computer data files: Retain in Office until microfilmed and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
Official transcripts document students' attendance and completion of school. They are fundamental historical records about students and are important for documenting qualifications and residency.
PRIMARY DESIGNATION
Exempt. Most of the information in this series is restricted under the provisions of the federal Family Educational Rights and Privacy Act (FERPA). (20 U.S.C;34 CFR Part 99.30,31 (2015);
AGENCY: Jordan School District (Utah)
SERIES: 10257
TITLE: Valley High School official transcripts
DATES: 1976-
ARRANGEMENT: Chronological, thereunder alphabetical by student's name.
DESCRIPTION: These transcripts document the classes students attended and the credits they earned at Valley High School. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists, attendance, test scores, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts.
RETENTION
Permanent. Retain for 40 year(s)
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Graduation and transcripts, GRS-1506
AUTHORIZED: 02/24/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 40 years and then transfer to State Archives with authority to weed.
Microfilm master: Retain in State Archives permanently.
Microfilm duplicate: For records prior to and including 2016. Retain in Office permanently.
Computer data files: Retain in Office until microfilmed and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
Official transcripts document students' attendance and completion of school. They are fundamental historical records about students and are important for documenting qualifications and residency.
PRIMARY DESIGNATION
Exempt. 34 CFR Part 99.30,31 (2015); Utah Code 63G-2-201(3)(b)(2013)
AGENCY: Jordan School District (Utah)
SERIES: 21956
TITLE: National Junior Honor Society and National Honor Society student rating/evaluation records
DATES: 1998-
ARRANGEMENT: Alphabetical by student's name, thereunder chronological by high school graduation year
DESCRIPTION: These rating/evaluation forms document evaluations completed by school personnel for students applying for membership in the National Honor Society. They are used in conjunction with academic records and extracurricular and service activities to select students for membership. Information includes the student's name and an evaluation of student's character (i.e, honesty, reliability, courtesy, friendliness) and indicate whether the student is outstanding, above average, average or below average).
RETENTION
Retain for 1 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 08/1999
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Protected. UCA 63G-2-305(25)
AGENCY: Jordan School District (Utah)
SERIES: 26803
TITLE: Student health cards
DATES: 1927-
ARRANGEMENT: Alphabetical by name
DESCRIPTION: These records are used to document any student health concerns that school personnel should be aware of. These cards are used as an emergency reference only and are available to personnel in the event that a health concern arises. Information contained on the cards includes: student name; date of birth; grade; teacher; parent(s) name, home phone number, and work phone number; medical provider and their phone number;a description of any serious health concerns; special needs; the name, reason, dosage , and time given for any medications; and given permission to share information with school personnel. At the beginning of each new school year, parents are asked to fill out a new health card for each student in their family as part of the registration process. These new cards then supersede the prior years' cards in order to avoid conflicting information being given to personnel. These enrollment forms are completed by the parents (or guardians) of all enrolled students for reference use during the school year. They include the date, pupil's name, grade, social security number, birthdate and place, sex, age, pupil's home address and telephone number; mother's and father's/legal guardian's full names, business, and home telephone numbers; name, address, telephone number, and relationship of person authorized to pick up child in case of emergency; medical information including physician's name or medical group and telephone number; indication whether child is allergic to any medication and whether child is currently taking any medication; school last attended (name, address, and telephone number); and parent's or guardian's signature. The enrollment form may also include language spoken at home, names and birthdates of siblings, kindergarten preference (morning or afternoon), whether birth certificate was verified, and teacher's signature.
RETENTION
Retain for 2 year(s) after superseded
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Student enrollment and registration, GRS-1501
AUTHORIZED: 07/10/2008
FORMAT MANAGEMENT
Paper: Retain in Office for 2 months after being superseded and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Private. UCA 63G-2-302(1)(b)
AGENCY: Jordan School District (Utah)
SERIES: 25866
TITLE: Student surveillance and incident records
DATES: 1992-
ARRANGEMENT: Chronological by case number and thereunder alphabetical by last name.
DESCRIPTION: Jordan School District monitors student and staff behavior in an effort to create a safe and respectful environment in its facilities. Records document misconduct for school and/or police investigations involving students at the schools, and may include video surveillance, student witness statements, and other records related to incidents.
RETENTION
Retain for 1 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 09/2005
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then destroy.
Computer data files: Retain in Office for 1 year and then delete.
Audiotapes: Retain in Office for 1 year and then destroy.
Video recordings master: Retain in Office for 1 year and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Exempt. 34 CFR Part 99; Utah Code 63G-2-201(3)(b)(2013)
SECONDARY DESIGNATION
Protected. Utah Code 63G-2-305(10) and (11)(2015)
AGENCY: Jordan School District (Utah)
SERIES: 27198
TITLE: Riverton High School official transcripts
DATES: 1999-
ARRANGEMENT: Chronological by year and thereunder alphabetical
DESCRIPTION: These transcripts document the classes students attended and the credits they earned at Riverton High School. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists, attendance, test scores, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts
RETENTION
Permanent. Retain for 1 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Graduation and transcripts, GRS-1506
AUTHORIZED: 02/24/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then microfilm.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: For records prior to and including 2016. Retain in Office permanently.
Computer data files: Retain in Office until microfilmed and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
Official transcripts document students' attendance and completion of school. They are fundamental historical records about students and are important for documenting qualifications and residency.
PRIMARY DESIGNATION
Exempt. 34 CFR Part 99.30,31 (2015); Utah Code 63G-2-201(3)(b)(2013)
AGENCY: Jordan School District (Utah)
SERIES: 27206
TITLE: Copper Hills High School official transcripts
DATES: 1996-
ARRANGEMENT: Chronological by year thereunder alphabetical by student's name
DESCRIPTION: These transcripts document the classes students attended and the credits they earned at Copper Hills High School. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists, attendance, test scores, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts
RETENTION
Permanent. Retain for 40 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Graduation and transcripts, GRS-1506
AUTHORIZED: 02/24/2017
FORMAT MANAGEMENT
Paper: Retain in Office until microfilmed and then transfer to State Records Center. Retain in State Records Center for 40 years and then destroy.
Microfilm duplicate: For records prior to and including 2016. Retain in Office permanently.
Microfilm master: Retain in State Archives permanently with authority to weed.
Computer data files: Retain in Office until microfilmed and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
Official transcripts document students' attendance and completion of school. They are fundamental historical records about students and are important for documenting qualifications and residency.
PRIMARY DESIGNATION
Exempt. 34 CFR Part 99.30,31 (2015); Utah Code 63G-2-201(3)(b)(2013)
AGENCY: Jordan School District (Utah)
SERIES: 27227
TITLE: Office of Planning and Evaluation administrator evaluations
DATES: 2006-
ARRANGEMENT: Alphabetical
DESCRIPTION: These records document the evaluation of employee performance. They include appraisals and the job standards upon which they are based, and any supporting documentation.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Performance plans and evaluations, GRS-1966
AUTHORIZED: 02/17/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 7 years after separation and then destroy.
Computer data files: Retain in Office for 7 years after separation and then delete.
APPRAISAL
Administrative
AGENCY: Jordan School District (Utah)
SERIES: 27230
TITLE: Office of Student Services annual statistical report and fall enrollment
DATES: 1980-
ARRANGEMENT: Chronological and thereunder alphabetical
DESCRIPTION: This report is completed on student enrollment and dropouts as of October 1. It is used to qualify for state funding. Individual schools directly update the State computer system. The report is printed, signed and audited by district external auditors and sent to the State Office of Education. The report includes student enrollment by school, by grade, and ethnic group. The report also includes the dropout report.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.
APPRAISAL
Administrative
AGENCY: Jordan School District (Utah)
SERIES: 27232
TITLE: School board minutes and supplemental materials
DATES: 1990-
ARRANGEMENT: Chronological
DESCRIPTION: These minutes provide a written record of meetings held by the Jordan School District's School Board. The minutes include the agenda, a summary of statements, discussions, motions, and the votes of individual members regarding administrative matters. These records also include supplemental materials submitted to school board members before and during special and regular meetings, and serve as items of discussions during the meetings. They generally include special reports, budget proposals, policy procedures, and related correspondence.
RETENTION
Permanent. Retain for 70 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 02/17/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 65 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
These minutes provide a written record of meetings held by the School Board and document the district's development and direction.
PRIMARY DESIGNATION
Public
AGENCY: Jordan School District (Utah)
SERIES: 27235
TITLE: Roll books from closed schools
DATES: 1900-
ARRANGEMENT: Chronological by school year.
DESCRIPTION: These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name, students' names, school and class, entry date, exit date, days of absence, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts, item 17-3). This series includes Cottonwood Elementary and Mountview Elementary.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then transfer to State Archives.
APPRAISAL
Historical
These roll books from MountView and Cottonwood Elementary document the activities and existence of these schools.
PRIMARY DESIGNATION
Private. This series contains private information about minors that is restricted for 100 years after creation of the record. (Utah Code 63G-2-310)
AGENCY: Jordan School District (Utah)
SERIES: 27239
TITLE: Special education files
DATES: 1982-
ARRANGEMENT: Alphabetical by surname.
DESCRIPTION: These files document the progress and participation of students enrolled in special education programs provided by Utah school districts. Files are kept in accordance with federal regulations which define record keeping practices and funding requirements. District services can be discontinued when students move, refuse services, or are reclassified as no longer needing special education services. Student folders contain various reports and completed forms including individualized education program records (IEPs), inspection logs, evaluation and re-evaluation forms, parental approval forms, test protocols, parent surveys and information, third party information, placement documents, refusal of services forms, and other legal documents. 34CFR 300.562 (2008) & 34CFR 99 (2008).
RETENTION
Retain for 5 year(s) after separation
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Special education student records, GRS-1476
AUTHORIZED: 08/13/2015
FORMAT MANAGEMENT
Paper: Retain in Office until separation and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.
APPRAISAL
Administrative
The agency has expressed an administrative need to retain these records for two additional years beyond the three-year retention specified in the state school district general retention schedule and by federal and state guidelines.
PRIMARY DESIGNATION
Exempt. FERPA
AGENCY: Jordan School District (Utah)
SERIES: 29464
TITLE: School board minutes
DATES: 2017-
ARRANGEMENT: none
DESCRIPTION: Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda, notices, and any public materials distributed at the meeting.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 08/18/2017
FORMAT MANAGEMENT
APPRAISAL
Administrative Fiscal Historical Legal
AGENCY: Jordan School District (Utah)
SERIES: 29047
TITLE: Student history records
DATES: 2007-
ARRANGEMENT: Chronologically, thereunder alphabetically by last name.
DESCRIPTION: These records support the agency's administrative function to document student attendance. Records include each student's name, date of birth, parents or guardians, date that student entered and exited the school, and the number of days in attendance.
RETENTION
Permanent. Retain for 20 year(s) after separation
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Student history, GRS-1499
AUTHORIZED: 02/17/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 20 years after separation and then transfer to State Archives with authority to weed.
Computer data files: Retain in Office for 20 years after separation and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
These records can be used to determine citizenship per the Dream Act (S. 952, H.R. 1842, S. 1258). They also have long-term historical value documenting student participation in school systems and residency.
PRIMARY DESIGNATION
Exempt. 34 CFR Part 99.30 and 31 (2015); Utah Code 63G-2-201(3)(b)(2013)
AGENCY: Jordan School District (Utah)
SERIES: 29060
TITLE: Personnel records
DATES: 2017-
ARRANGEMENT: Alphabetically by surname
DESCRIPTION: These records document employment for all district employees. Records include the employment applications, authorization forms, contracts, placement records, lane change requests, background information, and related employee history documents.
RETENTION
Retain for 65 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Employment history records, GRS-1965
AUTHORIZED: 02/17/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 65 years and then destroy.
Computer data files: Retain in Office for 65 years and then delete.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Private. Utah Code 63G-2-302(1)(g)(h) and (i)(2016)
SECONDARY DESIGNATION
Public
AGENCY: Jordan School District (Utah)
SERIES: 29082
TITLE: Herriman High School official transcripts
DATES: 2010-
ARRANGEMENT: Chronological, thereunder alphabetical by surname.
DESCRIPTION: These transcripts document the classes students attended and the credits they earned at West Jordan High School. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists, attendance, test scores, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts.
RETENTION
Permanent. Retain for 20 year(s) after separation
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Graduation and transcripts, GRS-1506
AUTHORIZED: 02/24/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 20 years after separation and then transfer to State Archives with authority to weed.
Computer data files: Retain in Office for 20 years after separation and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
Official transcripts document students' attendance and completion of school. They are fundamental historical records about students and are important for documenting qualifications and residency.
PRIMARY DESIGNATION
Exempt. 34 CFR Part 99.30,31 (2015); Utah Code 63G-2-201(3)(b)(2013)
AGENCY: Jordan School District (Utah)
SERIES: 29369
TITLE: South Pointe Adult High School official transcripts
DATES: 1970-
ARRANGEMENT: Chronological thereunder alphabetical.
DESCRIPTION: These transcripts document the classes students attended and the credits they earned. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists, attendance, test scores, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts.
RETENTION
Permanent. Retain for 40 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Graduation and transcripts, GRS-1506
AUTHORIZED: 07/20/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 40 years and then transfer to State Archives with authority to weed.
Computer data files: Retain in Office for 40 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
Official transcripts document students' attendance and completion of school. They are fundamental historical records about students and are important for documenting qualifications and residency per the Dream Act (S. 952, H.R. 1842, S. 1258).
PRIMARY DESIGNATION
Exempt. 34 CFR Part 99.30,31 (2015)ķUtah Code 63G-2-201(3)(b)(2017)
AGENCY: Jordan School District (Utah)
SERIES: 29508
TITLE: Budget and finance
DATES: 2015-
ARRANGEMENT: chronological
DESCRIPTION: The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. "Prior to June 22 of each year, each local school board shall adopt a budget and make appropriations for the next fiscal year" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995), "the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year." The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
APPRAISAL
Administrative Fiscal
AGENCY: Jordan School District (Utah)
SERIES: 82448
TITLE: Office of Student Services student cumulative records
DATES: 1986-
ARRANGEMENT: Chronological, thereunder alphabetical by student's name
DESCRIPTION: These records document student attendance and achievement for those attending school in the Jordan School District. Records include achievement test scores, report cards, and health records.
RETENTION
Retain for 3 year(s) after separation
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Education performance and testing, GRS-1503
AUTHORIZED: 02/24/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years after graduation and then destroy.
Computer data files: Retain in Office for 3 years after graduation and then delete.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Private. 34 CFR Part 99; Utah Code 63G-2-201(3)(b)(2013)
AGENCY: Jordan School District (Utah)
SERIES: 82449
TITLE: Office of Student Services elementary and middle school non-transferred student files
DATES: 1975-
ARRANGEMENT: Alphabetical by name
DESCRIPTION: These records document elementary and middle school students (K-8) who attended school in the Jordan School District, but have moved from the district without having their records transferred. Records include schools and years attended, classes attended, copies of report cards, health records, and test scores.
RETENTION
Retain for 15 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Graduation and transcripts, GRS-1506
AUTHORIZED: 02/17/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years after separation and then transfer to State Records Center. Retain in State Records Center for 17 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
These records document the furthest level of student participation in school systems as well as student residency.
PRIMARY DESIGNATION
Exempt. 34 CFR Part 99.30,31 (2015); Utah Code 63G-2-201(3)(b)(2013)
AGENCY: Jordan School District (Utah)
SERIES: 30855
TITLE: Riverton Elementary photo books
DATES: 1950-
ARRANGEMENT: Chronological
DESCRIPTION: This series contains Riverton Elementary photo books. May contain scrapbooks and photo directories of students.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule School histories, GRS-1551
AUTHORIZED: 04/18/2024
FORMAT MANAGEMENT
Paper: Retain in Office until administrative need ends and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
These records are historical because they contribute substantially to knowledge and understanding of the people and communities of our state.
PRIMARY DESIGNATION
Public. Utah Code 63G-2-201(2) (2023)