Utah Department of Administrative Services

Division of Archives & Records Service

Juab County (Utah). County Clerk

84137--Marriage license record books
84140--Marriage license applications
80330--Audit reports
17778--Incorporation assumed name index
17779--Incorporation document index
13127--Fire department minutes
6180--Articles of incorporation alphabetical index
3751--Election registers

AGENCY: Juab County (Utah). County Clerk

SERIES: 84137
TITLE: Marriage license record books
DATES: 1887-
ARRANGEMENT: Chronological

DESCRIPTION: This series contains copies of the marriage licenses granted in Juab County. The information includes names, addresses, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride, groom, witnesses, and county clerk.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Microfilm master: Retain in State Records Center permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 25.

PRIMARY DESIGNATION

Public


AGENCY: Juab County (Utah). County Clerk

SERIES: 84140
TITLE: Marriage license applications
DATES: 1911-
ARRANGEMENT: Chronological, thereunder numerical by application number

DESCRIPTION: The county clerk registers each couple through and application process to prove their identity and record other information which permits the couple to receive theri license to be legally married. The informatiion includes: application number; names and addresses of couple; color or race; marital status; places and dates of birth; occupation of applicants; names, birthplaces, and nationalities of fathers; maiden names, birhtplaces, and nationalities of mothers; statements that applicants are free from veneral disease or chronic epilepsy; maiden name of female (if previously married); signatures of applicants; consent of parent or guardian if either applicant is a minor; signatures of witnesses and county clerk; and date application was filed.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Microfilm master: Retain in State Records Center permanently.

APPRAISAL


AGENCY: Juab County (Utah). County Clerk

SERIES: 80330
TITLE: Audit reports
DATES: 1959-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are reports prepared by external auditors examining and verifying the county's financial activities for the year. "The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year" (UCA 51-2-2_ (1995)). The audit is required to include "the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal, state, or local governments to be considered by management; and management's response to the specific recommendations" (UCA 51-2-3(1)_(1995)).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Fiscal Historical

This disposition is based on Utah County General Records Retention Schedule, Schedule 5, Item 4.

Audit reports may be used during the next audit cycle to monitor compliance with internal control program recommendations. They document agency functions and have research value.

PRIMARY DESIGNATION

Public


AGENCY: Juab County (Utah). County Clerk

SERIES: 17778
TITLE: Incorporation assumed name index
DATES: 1917-1961
ARRANGEMENT: Chronological
TOTAL VOLUME: 2.00 reels.

DESCRIPTION: This is an index of companies using assumed names incorporated to do business in Juab County and was created by the Juab County Clerk to facilitate access to the Articles of Incorporation Record Books. The series provides the name of the corporation and the name of the corporation owner.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

Because of the importance of incorporation information, which documents the organization and existence of companies, the county clerk is required by law [UCA sections 3 and 16] to maintain incorporation case files and record books (and likewise their corresponding indexes).

PRIMARY DESIGNATION

Public


AGENCY: Juab County (Utah). County Clerk

SERIES: 17779
TITLE: Incorporation document index
DATES: 1917-1961
ARRANGEMENT: Numerical
TOTAL VOLUME: 2.00 reels.

DESCRIPTION: This is an index of incorporation related documents filed with the Juab County Clerk. The series provides the name of corporation, the number assigned, and the list of documents pertaining to each business. The documents referenced include Articles of Incorporation, incorporation bonds, amendments to the Articles of Incorporation, notices, oaths of office, clerk's certificates, and annual reports.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

Because of the importance of incorporation information, which documents the organization and existence of companies, the county clerk is required by law [UCA sections 3 and 16] to maintain incorporation case files and record books (and likewise their corresponding indexes).

PRIMARY DESIGNATION

Public


AGENCY: Juab County (Utah). County Clerk

SERIES: 13127
TITLE: Fire department minutes
DATES: undated
ARRANGEMENT: none

DESCRIPTION:

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL


AGENCY: Juab County (Utah). County Clerk

SERIES: 6180
TITLE: Articles of incorporation alphabetical index
DATES: 1917-1961
ARRANGEMENT: Alphabetical by company name.
TOTAL VOLUME: 2.00 reels.

DESCRIPTION: This is an alphabetical index of companies incorporated to do business in Juab County and was created by the Juab County Clerk to facilitate access to the Articles of Incorporation Records Books. The series provides the number assigned to the company, the name of the corporation, and the book and page where the Articles of Incorporation are recorded.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

Because of the importance of incorporation information, which documents the organization and existence of companies, the county clerk is required by law [UCA sections 3 and 16] to maintain incorporation case files and record books (and likewise their corresponding indexes).

PRIMARY DESIGNATION

Public


AGENCY: Juab County (Utah). County Clerk

SERIES: 3751
TITLE: Election registers
DATES: 1926-1943
ARRANGEMENT: Alphanumerical

DESCRIPTION:

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

PRIMARY DESIGNATION

Private