Utah Department of Administrative Services

Division of Archives & Records Service

Juab County (Utah). County Recorder

80911--Official plat maps
13110--Financing statements index
13121--Sales certificates
24113--Tax roll index
25981--Subdivision maps
6094--Uniform commercial code and financing statements indexes
6146--Miscellaneous indexes
6025--Abstracts records
7043--Official records
9748--Federal tax lien index
9749--Powers of attorney index
9805--Mortgagee-Mortgagor indexes
9806--Water index

AGENCY: Juab County (Utah). County Recorder

SERIES: 80911
TITLE: Official plat maps
DATES: 1884-
ARRANGEMENT: Numerical by township, range, section, plat
ANNUAL ACCUMULATION: 100.00 cubic feet.

DESCRIPTION: these are large maps of property in Juab County showing the ownership. They are updated annually. By statue (UCA 17-21-1) they are permanent and are open to the public.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 17.

PRIMARY DESIGNATION

Public


AGENCY: Juab County (Utah). County Recorder

SERIES: 13110
TITLE: Financing statements index
DATES: undated
ARRANGEMENT: none

DESCRIPTION:

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL


AGENCY: Juab County (Utah). County Recorder

SERIES: 13121
TITLE: Sales certificates
DATES: undated
ARRANGEMENT: none

DESCRIPTION:

RETENTION

DISPOSITION

.

FORMAT MANAGEMENT

APPRAISAL


AGENCY: Juab County (Utah). County Recorder

SERIES: 24113
TITLE: Tax roll index
DATES: ca. 1983-
ARRANGEMENT: Alphabetical by owner name, or Alphanumeric by parcel number

DESCRIPTION: This index is a listing of all property owners in the county. "Upon receipt of the assessment roll, the county treasurer shall index the names of all property owners shown by the assessment roll" (UCA 59-2-1317(1) (1995)). The index includes the property owner's name and reference number where listed in the tax roll.

RETENTION

Retain permanently in office.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Administrative Fiscal Historical Legal

This disposition is based on Utah County General Records Retention Schedule, Schedule 18, Item 10.

PRIMARY DESIGNATION

Public


AGENCY: Juab County (Utah). County Recorder

SERIES: 25981
TITLE: Subdivision maps
DATES: 1975-
ARRANGEMENT: Chronological by plat number

DESCRIPTION: These are maps for new subdivisions. Before a subdivision is officially created a subdivision map must be recorded with the county recorder "in the county in which the lands platted and laid out as situated"(UCA 10-9-804(3)(a) (2004).

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 24.

PRIMARY DESIGNATION

Public. UCA 17-21-19 and 63G-2-301(1)(g) (2008)


AGENCY: Juab County (Utah). County Recorder

SERIES: 6094
TITLE: Uniform commercial code and financing statements indexes
DATES: 1966-
ARRANGEMENT: Alphabetical by name

DESCRIPTION:

RETENTION

Retain Permanent.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public


AGENCY: Juab County (Utah). County Recorder

SERIES: 6146
TITLE: Miscellaneous indexes
DATES: 1882-
ARRANGEMENT: Alphabetical by name

DESCRIPTION:

RETENTION

Retain Permanent.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public


AGENCY: Juab County (Utah). County Recorder

SERIES: 6025
TITLE: Abstracts records
DATES: i 1870-
ARRANGEMENT: Numerical by range, township, section, block, and lot

DESCRIPTION: The county recorder creates abstracts that contain the history of property ownership by providing a true chain of title by geographical location. They contain the date and character of instrument, book and page number where instrument was recorded, entry number of instrument, and legal description.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

PRIMARY DESIGNATION

Public


AGENCY: Juab County (Utah). County Recorder

SERIES: 7043
TITLE: Official records
DATES: i 1870-
ARRANGEMENT: Numerical by book number, thereunder chronological

DESCRIPTION: The official record is a compilation of the records kept as documents registered by the county recorder. Beginning in 1870 records were registered together as well as in separate volumes. Contained in the Official Record are: abstractor bonds, bills of sale, medical certification records, United States Military discharges, affidavits, powers of attorney, lis pendens, land agreements, redemption certificates, gas and oil leases, deeds, mortgages, mining records, water records, leases, and liens. This series also includes certificates of appointments for bishops and stake presidents in the Church of Jesus Christ of Latter-day Saints.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Digital image: Retain in Office permanently.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 16.

These are officially recorded public documents. There is a legal requirement for their perpetual maintenance. UCA 17-21-1.

PRIMARY DESIGNATION

Public


AGENCY: Juab County (Utah). County Recorder

SERIES: 9748
TITLE: Federal tax lien index
DATES: 1941-
ARRANGEMENT: Alphabetical by name

DESCRIPTION: These are notices of liens against persons for delinquent income tax under the Internal Revenue Code and filed with the county recorder "of the county within which any property subject to such lien is situated" (UCA 38-6-1 (1995)). "The certificate of discharge of any tax lien issued by the proper officer, is filed in the office of the county recorder where the notice of lien is filed" (UCA 38-6-3_(1995)). The index contains name and residence of taxpayer named in the notice, collector's serial number, date and hour of filing, the amount of lien with interest, penalties, and costs, and date of release of lien (UCA 38-6-2 (1995)). The county recorder is also required to index the certificate of discharge (UCA 38-6-3 (1995)).

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 7.

PRIMARY DESIGNATION

Public


AGENCY: Juab County (Utah). County Recorder

SERIES: 9749
TITLE: Powers of attorney index
DATES: 1871-
ARRANGEMENT: Alphabetical by name

DESCRIPTION: These alphabetical indexes are used to access information concerning the granting of powers of attorney located within the official records. They include "the date and time of recording, the book, the page, and entry date (UCA 17-21-6(1)(h)(2011)).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in Office permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 18.

PRIMARY DESIGNATION

Public


AGENCY: Juab County (Utah). County Recorder

SERIES: 9805
TITLE: Mortgagee-Mortgagor indexes
DATES: 1968-
ARRANGEMENT: Alphabetical by surname

DESCRIPTION: These are two alphabetical indexes concerning mortgagors and mortgagees.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in State Archives permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 15.

PRIMARY DESIGNATION

Public


AGENCY: Juab County (Utah). County Recorder

SERIES: 9806
TITLE: Water index
DATES: 1884-
ARRANGEMENT: Alphabetical by surname

DESCRIPTION: This book indexes recorded water records. The alphabetical index includes name, entry number, book and page recorded, and type of instrument.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 26.

PRIMARY DESIGNATION

Public. UCA 17-21-19 and 63G-2-301(1)(g) (2008)