Utah Department of Administrative Services

Division of Archives & Records Service

Kane County (Utah). County Recorder

83803--Abstracts records
14011--Annexation maps
14012--Chattel mortgages and indexes
14013--Condominium filings and indexes
14014--Condominium maps
14015--Deed records
14016--Federal tax lien notices and certificates of discharge
14017--Fee and entry books
14018--Grantor and grantee indexes
14020--Miscellaneous records and indexes
14021--Plat maps
14022--Powers of attorney index
14023--Returned or undeliverable instruments
14024--Subdivision index
14025--Subdivision maps
14027--Water records and indexes
14028--Uniform commercial code filings
12193--Mortgage records
5002--Official records
9930--Mining records

AGENCY: Kane County (Utah). County Recorder

SERIES: 83803
TITLE: Abstracts records
DATES: i 1872-
ARRANGEMENT: Chronological

DESCRIPTION: The county recorder creates abstracts that contain the history of property ownership by providing a true chain of title by geographical location. They contain the date and character of instrument, book and page number where instrument was recorded, entry number of instrument, and legal description.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Kane County (Utah). County Recorder

SERIES: 14011
TITLE: Annexation maps
DATES:
ARRANGEMENT:

DESCRIPTION: These are maps of incorporated areas annexed by municipalities. Upon the annexation of the territory a requirement is to immediately file "a transparent, reproducible plat or map" in the office of the county recorder, "together with a certified copy of the resolution or ordinance declaring the annexation" (UCA_ 10-2-415(4a)_(1990)).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 2.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Kane County (Utah). County Recorder

SERIES: 14012
TITLE: Chattel mortgages and indexes
DATES:
ARRANGEMENT:

DESCRIPTION: These are loans which used personal property as collateral filed with the county recorder. They include the date due, lender's name and address, mortgagor's name and address, date of mortgage, amount of loan, installment payments, date of installments, contractual agreement, list of personal property held as collateral. Chattel mortgages are obsolete. In 1965, they were supplanted by the Uniform Commercial Code and in 1983 all mention of chattel mortgages was removed from the statutes of the county recorder.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 3.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Kane County (Utah). County Recorder

SERIES: 14013
TITLE: Condominium filings and indexes
DATES:
ARRANGEMENT:

DESCRIPTION: The county recorder is required to maintain an index "whereby the record of each condominium project contains a reference to the declaration, each conveyance of, lien against, and all other instruments referring to a unit affected by such declaration, and the record of each conveyance of, lien against, and all other instruments referring to a unit shall contain a reference to the declaration of the property of which the unit is a part" (UCA_ 57-8-12(2)_(1990).

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 4.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Kane County (Utah). County Recorder

SERIES: 14014
TITLE: Condominium maps
DATES:
ARRANGEMENT:

DESCRIPTION: These are "standard size original linen maps made by a registered Utah land surveyor," recorded with the county recorder. They include "a description of the surface of the land included within the project, including all angular and linear data along the exterior boundaries of the property ._._._ linear measurements and location, with reference to the exterior boundaries, of building or buildings ._._._ diagrammatic floor plans _._._._ description or delineation of the boundaries of the unit or convertible space _._._._ a distinguishing number or other symbol for every physical unit identified on the record of survey map; ._._._ to the location and dimensions of all easements appurtenant to the land included in the project; the 'convertible space' for each space" (UCA 57-8-13(1)_ (1990).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 5.

This disposition is based on

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Kane County (Utah). County Recorder

SERIES: 14015
TITLE: Deed records
DATES:
ARRANGEMENT:

DESCRIPTION: These volumes contain verbatim copies of deeds recorded by the county recorder. They contain the book and page number, address, of grantee, and legal description of property.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 6.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Kane County (Utah). County Recorder

SERIES: 14016
TITLE: Federal tax lien notices and certificates of discharge
DATES:
ARRANGEMENT:

DESCRIPTION: These are notices of liens against persons for delinquent income tax under the Internal Revenue Code and filed with the county recorder "of the county within which any property subject to such lien is situated" (UCA 38-6-1 (1990)). "The certificate of discharge of any tax lien issued by the collector of internal revenue, or other proper officer, is filed in the office of the county recorder where the notice of lien is filed" (UCA 38-6-3_(1990)). The index contains name and residence of taxpayer named in the notice, collector's serial number, date and hour of filing, the amount of lien with interest, penalties, and costs, and date of release of lien (UCA 38-6-2 (1990)). The county recorder is also required to index the certificate of discharge (UCA 38-6-3 (1991)).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 18 months after expiration of lien or 71/2 years after filing date and then destroy.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 7.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Kane County (Utah). County Recorder

SERIES: 14017
TITLE: Fee and entry books
DATES: 1889-
ARRANGEMENT: Numerical by entry number
ANNUAL ACCUMULATION: 0.40 cubic feet.

DESCRIPTION: These records reflect the payment of fees for the recording of legal instruments "entered in the order of its reception or entry." They contain the amount of fee paid for recording or filing; names of persons involved; entry number; book and page recorded; and type of instrument. They are arranged numerically by entry number (UCA 17-21-6(1) (1990).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 8.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Kane County (Utah). County Recorder

SERIES: 14018
TITLE: Grantor and grantee indexes
DATES:
ARRANGEMENT: Alphabetical by first letter of grantee's/grantor's surname

DESCRIPTION: These are alphabetical indexes where "all deeds and final judgments or decrees partitioning or affecting title as to possession of real property." The grantors' index contains the "number of the instrument, name of each grantor in alphabetical order, name of the grantee, date of instrument, time of filing, kind of instrument, consideration, the book and page and entry number in which it is recorded, and a brief description of the premises" (UCA 17-21-6(2)_(1990). The grantee's index contains the same information, but is alphabetical by each grantee (UCA_17-21-6(3)_(1990).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 10.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Kane County (Utah). County Recorder

SERIES: 14020
TITLE: Miscellaneous records and indexes
DATES:
ARRANGEMENT:

DESCRIPTION: These are copies of recorded instruments of "a miscellaneous character not otherwise provided for" (UCA 17-21-6(9) (1990)). The index contains the date of instrument, date of filing, entry number, book and page, type of instrument, from, to, and remarks.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 13.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Kane County (Utah). County Recorder

SERIES: 14021
TITLE: Plat maps
DATES:
ARRANGEMENT:

DESCRIPTION: These are plat maps showing property ownership and property lines for real estate within the county. The county recorder "shall prepare and keep present-ownership maps and plats drawn to a convenient scale, which shall at all times show the record owners of each tract of land in the county, together with a description of the tract" (UCA 17-21-21 (1990)).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 17.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Kane County (Utah). County Recorder

SERIES: 14022
TITLE: Powers of attorney index
DATES:
ARRANGEMENT:

DESCRIPTION: These alphabetical indexes are used to access information concerning the granting of powers of attorney located within the official records. Each page is "divided into seven columns, namely: 'date of filing,' 'book,' 'page,' and 'entry number,' 'from," 'to, 'revoked'" (UCA 17-21-6(8) (1990)).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 18.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Kane County (Utah). County Recorder

SERIES: 14023
TITLE: Returned or undeliverable instruments
DATES:
ARRANGEMENT:

DESCRIPTION: These original records are those which were returned to the recorder's office as undeliverable by the postal service, or the office was unable to locate the owner. They are only maintained as evidence that the original was not received by owners.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 22.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Kane County (Utah). County Recorder

SERIES: 14024
TITLE: Subdivision index
DATES:
ARRANGEMENT:

DESCRIPTION: This is an index to subdivisions within the county (UCA 17-21-6(7) (1990)). It includes the name of the subdivision, location, and map file number.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 23.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Kane County (Utah). County Recorder

SERIES: 14025
TITLE: Subdivision maps
DATES:
ARRANGEMENT:

DESCRIPTION: These are maps for new subdivisions. Before a subdivision is officially created a subdivision map must be recorded with the county recorder (UCA 10-9-26; 57-5-3 (1990)). All subdivisions must be approved by the "the legislative authority of the city or town in which such land may be situated, or in the absence of such legislative authority by the legislative authority of the county in which the town is situated," before the subdivision map is recorded by the county recorder (UCA 17-21-8 (1990)).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 24.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Kane County (Utah). County Recorder

SERIES: 14027
TITLE: Water records and indexes
DATES: 1916-
ARRANGEMENT: Numerical by book and page

DESCRIPTION: These records contain the official records of recorded water claims. They consist of copies of certificates of water claims, quit claims, deeds, warranty deeds, trust deeds, and releases. The alphabetical index includes name, entry number, book and page recorded, and type of instrument. In some counties water records are compiled separately, while in others they are part of the "Official records".

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 26.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Kane County (Utah). County Recorder

SERIES: 14028
TITLE: Uniform commercial code filings
DATES:
ARRANGEMENT:

DESCRIPTION: These are financial statements, continuation statements, statements of assignment, and releases filed with the county recorder "in each county in which any mortgage on the real estate would be recorded" when "collateral is timber to be cut or minerals or the like (including oil and gas), or when financing statement is filed as a fixture filing and the collateral is goods which are to become fixtures" (UCA 70A-9-40(a) (1990)).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 27.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Kane County (Utah). County Recorder

SERIES: 12193
TITLE: Mortgage records
DATES: 1898-
ARRANGEMENT: Numerical by book and page

DESCRIPTION: These are legal instruments recorded by the county recorder concerning all "mortgages, deeds of trust, liens, and all other instruments in the nature of an encumbrance upon real estate" (UCA 17-21-6(4,5) (1990). There are two alphabetical indexes concerning mortgagors and mortgagees.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 15.

PRIMARY DESIGNATION

Public


AGENCY: Kane County (Utah). County Recorder

SERIES: 5002
TITLE: Official records
DATES: 1870-
ARRANGEMENT: Numerical by book and page numbers

DESCRIPTION: These are the official records recorded with the county recorder. They include deeds, mortgages, mining records, military discharges, affidavits, powers of attorney, lis pendens, land agreements, redemption certificates, gas and oil leases, water records, leases, liens and etc. All recorded documents are currently compiled together as the official record, however in the past various types of documents were filed separately. These are copies of all official records recorded with the county recorder including deeds, mortgages, mining records, military discharges, etc. Upon payment of fees for the same, the recorder must record in the "Official record' book all papers, documents, records, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the "Official records", while others compile each type of instrument separately (See Deed records, Mortgage records, Mining records, Water records, etc.)

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Digital image: Retain in Office permanently.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 16.

These are officially recorded public documents. There is a legal requirement for their perpetual maintenance. UCA 17-21-1.

PRIMARY DESIGNATION

Public


AGENCY: Kane County (Utah). County Recorder

SERIES: 9930
TITLE: Mining records
DATES: 1910-
ARRANGEMENT: Chronological by date filed

DESCRIPTION: Mining records, which constitute a legal record, are kept by the county recorder for the purpose of monitoring and registering mining claims and operations. Mining records contain notices of location which provide the name of the claim, locators, location, legal description and the mining district; proofs of labor which record the work performed at each mine annually; deeds which record information affecting the title to the mining property; and oil, gas and mineral leases.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Historical

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 12.

Because of the importance of mining information, which documents the monitoring and registering of mining operations, the County Recorder is required by law to maintain mining records and their corresponding indexes.

PRIMARY DESIGNATION

Public