Utah Department of Administrative Services

Division of Archives & Records Service

Kanab (Utah)

84920--Revised ordinances
84960--City council minutes
24206--Planning Commission minutes
24209--Energy Board minutes
27380--Zone change records

AGENCY: Kanab (Utah)

SERIES: 84920
TITLE: Revised ordinances
DATES: 1893-1916; 1997-
ARRANGEMENT: Chronological by date adopted, thereunder by title, chapter, and section.

DESCRIPTION: The city council in each of Utah's incorporated cities exercises its legislative powers by passing ordinances. Ordinances regulate all activity within the community (Utah Code, 1988, 10-3-701-707). At the time of incorporation the Kanab town board (as the city council was formerly called) compiled and adopted a set of ordinances as a basis for the city government. These ordinances set the town boundaries; established positions for a number of appointed officials and defined their responsibilities; established rules of conduct; and set requirements for conducting business. The Kanab city council compiled and updated sets of complete city ordinances periodically thereafter. This series includes some of those sets of revised ordinances. The most recently revised set of Kanab ordinances is much broader in scope and also includes regulations for elections, courts, taxation, municipal improvements, public utilities and services, new construction, public transportation, safety, and the management of public property, as well as planning and zoning laws.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Microfilm duplicate: Retain in State Archives permanently.

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 19.

Ordinances have legal value because they are municipal laws. They have historical value because ongoing ordinances document changes to the law over time.

PRIMARY DESIGNATION

Public


AGENCY: Kanab (Utah)

SERIES: 84960
TITLE: City council minutes
DATES: 1885-
ARRANGEMENT: Chronological by date.
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: The Kanab city council consists of the mayor and council members who exercise the city's legislative and executive powers (see Utah Code, Unannotated, 1991, 10-3-101). The council is responsible for all aspects of city management, such as appointing city officials and setting their salaries, levying taxes, establishing a budget, maintaining public services and utilities, regulating activity within the city, and protecting the health and well being of residents. Kanab city council meeting minutes summarize the discussions held at council meetings. They indicate the date and place each meeting was held and identify those present. Bills authorized and paid by the council are itemized in the minutes (1924-1985). These minutes are the official record of the proceedings of regularly scheduled, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date, time, and meeting place; members present and absent; "the substance of all matters proposed, discussed, or decided, and record, by individual member, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes" in accordance with UCA 52-4-203 (2) (2009).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently.

APPRAISAL

Administrative Fiscal Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 23.

The Kanab city council minutes provide detailed information about Kanab's municipal government.

PRIMARY DESIGNATION

Public. UCA 52-4-7(3) (2008)


AGENCY: Kanab (Utah)

SERIES: 24206
TITLE: Planning Commission minutes
DATES: 1979-
ARRANGEMENT: Chronological by date.
ANNUAL ACCUMULATION: 0.40 cubic feet.

DESCRIPTION: Utah law provides for the appointment of municipal planning commissions to assist city councils by originating development plans, drafting zoning laws, and monitoring growth in public spaces (Utah Code Annotated, 1953, 10-9-4). The Kanab city council has appointed and worked very closely with a Kanab planning commission on all land use and development issues since 1979. Kanab planning commission minutes summarize the discussion at monthly meetings and describe all issues brought before the commission. Each set of minutes is dated and indicates the names of those present including commission members and individuals making requests.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 20, Item 4.

Kanab planning commission minutes provide detailed information about the physical development of the city.

PRIMARY DESIGNATION

Public


AGENCY: Kanab (Utah)

SERIES: 24209
TITLE: Energy Board minutes
DATES: 1985-
ARRANGEMENT: Chronological by meeting date.
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are the minutes of regular, special, and emergency meetings of the Kanab Energy Board. Kanab provides municipal power to its residents and this board manages its operation. The minutes begin with discussions on bringing municipal power to Kanab. The Committee was initially called the Kanab City Power Board. Its name was changed in July 1998. UCA 52-4-7(1) (1997) requires that written minutes be kept of all open meetings. These minutes shall include: "the date, time and place of the meeting; the names of members present and absent; the substance of all matters proposed, discussed, or decided, and a record, by individual member, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes." They may also include an official agenda.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently.

APPRAISAL

Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 13.

Disposition is based on the historic importance of these records in showing the growth, and energy use, of Kanab.

PRIMARY DESIGNATION

Public


AGENCY: Kanab (Utah)

SERIES: 27380
TITLE: Zone change records
DATES: 1964-
ARRANGEMENT: Chronological by date filed

DESCRIPTION: Zone change records document requests for zone changes on specific properties in Kanab City. Change requests are considered by the planning commission. Information in the files includes applications, legal descriptions, and information about current and proposed land uses. The files may also include maps, investigative reports, copies of planning commission minutes, notice of hearings, or copies of ordinances.

RETENTION

Retain 30 years

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 27 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 20, Item 5.

Zoning records have administrative value for the city. As a historical record, they document previous land use for specific locations.