Kaysville (Utah)
6397--City Council minutes27748--Failed initiative petitions and signature sheets
AGENCY: Kaysville (Utah)
SERIES: 6397
TITLE: City Council minutes
DATES: i 1868-
ARRANGEMENT: Chronological according to date of entry
DESCRIPTION: The city and town council minute book was created as the official record of the city council meetings. Handwritten entries were usually mad by the city clerk in meetings that were held on a regular basis. Special meetings were scheduled as needed. Typical entries contain information about budgeting and finance; city ordinance; business and professional licensing procedures; police activities; and improvements in public service such as street repairs.
RETENTION
DISPOSITION
Transfer to the State Archives permanently.
FORMAT MANAGEMENT
Microfilm duplicate: For records beginning in 1868 through 1980. Retain in State Archives permanently.
APPRAISAL
This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 23.
PRIMARY DESIGNATION
Public. UCA 52-4-7(3) (2008)
SECONDARY DESIGNATION
Protected. UCA 63G-2-305(32) (2008)
AGENCY: Kaysville (Utah)
SERIES: 27748
TITLE: Failed initiative petitions and signature sheets
DATES: 2011-
ARRANGEMENT: Chronological
DESCRIPTION: These records are failed petitions which were prepared by sponsors seeking to have an initiative submitted to the city council or to a vote of the people for approval or rejection. These petitions have been officially disqualified because the number of certifying signatures is insufficient. The records include an initiative describing proposed legislation and the names addresses and phone numbers of the persons who signed the petitions.
RETENTION
Retain 5 Years after issue is resolved, may transfer to archives.
DISPOSITION
Destroy.
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years after petition has been declared insufficient and then may transfer to the State Archives.
APPRAISAL
Administrative Historical
This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 20.
During their deliberation in September 2011 the SRC asserted that these records have ongoing historic value as documentation of state action and the concerns of citizens whether the petition is successful or not.