Utah Department of Administrative Services

Division of Archives & Records Service

Kaysville (Utah)

27748--Failed initiative petitions and signature sheets
6397--City Council minutes

AGENCY: Kaysville (Utah)

SERIES: 27748
TITLE: Failed initiative petitions and signature sheets
DATES: 2011-
ARRANGEMENT: Chronological

DESCRIPTION: These records are failed petitions which were prepared by sponsors seeking to have an initiative submitted to the city council or to a vote of the people for approval or rejection. These petitions have been officially disqualified because the number of certifying signatures is insufficient. The records include an initiative describing proposed legislation and the names addresses and phone numbers of the persons who signed the petitions.

RETENTION

Retain 5 Years after issue is resolved, may transfer to archives.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after petition has been declared insufficient and then may transfer to the State Archives.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 20.

During their deliberation in September 2011 the SRC asserted that these records have ongoing historic value as documentation of state action and the concerns of citizens whether the petition is successful or not.


AGENCY: Kaysville (Utah)

SERIES: 6397
TITLE: City Council minutes
DATES: i 1868-
ARRANGEMENT: Chronological according to date of entry

DESCRIPTION: The city and town council minute book was created as the official record of the city council meetings. Handwritten entries were usually mad by the city clerk in meetings that were held on a regular basis. Special meetings were scheduled as needed. Typical entries contain information about budgeting and finance; city ordinance; business and professional licensing procedures; police activities; and improvements in public service such as street repairs.

RETENTION

DISPOSITION

Transfer to the State Archives permanently.

FORMAT MANAGEMENT

Microfilm duplicate: For records beginning in 1868 through 1980. Retain in State Archives permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 23.

PRIMARY DESIGNATION

Public. UCA 52-4-7(3) (2008)

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(32) (2008)