Utah Department of Administrative Services

Division of Archives & Records Service

Kaysville (Utah)

6397--City Council minutes
27748--Failed initiative petitions and signature sheets

AGENCY: Kaysville (Utah)

SERIES: 6397
TITLE: City Council minutes
DATES: i 1868-
ARRANGEMENT: Chronological according to date of entry

DESCRIPTION: The city and town council minute book was created as the official record of the city council meetings. Handwritten entries were usually mad by the city clerk in meetings that were held on a regular basis. Special meetings were scheduled as needed. Typical entries contain information about budgeting and finance; city ordinance; business and professional licensing procedures; police activities; and improvements in public service such as street repairs.

RETENTION

DISPOSITION

Transfer to the State Archives permanently.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 59.

AUTHORIZED: //

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Microfilm duplicate: For records beginning in 1868 through 1980. Retain in State Archives permanently.

APPRAISAL

PRIMARY CLASSIFICATION

Public. UCA 52-4-7(3) (2008)

SECONDARY CLASSIFICATION

Protected. UCA 63G-2-305(32) (2008)


AGENCY: Kaysville (Utah)

SERIES: 27748
TITLE: Failed initiative petitions and signature sheets
DATES: 2011-
ARRANGEMENT: Chronological

DESCRIPTION: These records are failed petitions which were prepared by sponsors seeking to have an initiative submitted to the city council or to a vote of the people for approval or rejection. These petitions have been officially disqualified because the number of certifying signatures is insufficient. The records include an initiative describing proposed legislation and the names addresses and phone numbers of the persons who signed the petitions.

RETENTION

Retain 5 Years after issue is resolved, may transfer to archives.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 18, Item 20.

AUTHORIZED: 09/19/2011

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 5 years after petition has been declared insufficient and then may transfer to the State Archives.

APPRAISAL

Administrative Historical

During their deliberation in September 2011 the SRC asserted that these records have ongoing historic value as documentation of state action and the concerns of citizens whether the petition is successful or not.