Kanarraville (Utah)
23612--Town board minutes23613--Subject files
23614--Zoning ordinances
23615--Annual audits and financial statements
AGENCY: Kanarraville (Utah)
SERIES: 23612
TITLE: Town board minutes
DATES: 1976-
ARRANGEMENT: Chronological by date.
DESCRIPTION: The Kanarraville town board is responsible for exercising the community's legislative and executive powers (see Utah Code, Unannotated, 1992, 10-3-101). The board is responsible for all aspects of city management, such as appointing city officials and setting their salaries, levying taxes and managing city finances, maintaining public services and utilities, and regulating activity within the city. Kanarraville town board minutes summarize the discussion of issues before the board and describe actions taken by the board. Minutes identify the place and time of meeting and name those present. The Kanarraville town board focused chiefly on maintaining public services, and especially Kanarraville's municipal water. The board discussed water rates, delinquent water bills, installing water lines and meeting purification standards. The town board also addressed routine matters such as street maintenance, cemetery upkeep, and ongoing community clean up. The town board has been involved in July 4th celebrations and has sponsored dances. In 1986 Kanarraville established and began maintaining a fire department. Also in that year, the board published revised codified ordinances. In 1994 they began work on a new park, the Cobblecrest Recreation Facility. In 1998 the town board created a planning and zoning commission.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
Microfilm master: Retain in State Archives permanently.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Records Center permanently.
APPRAISAL
Administrative Fiscal Historical Legal
PRIMARY DESIGNATION
Public
AGENCY: Kanarraville (Utah)
SERIES: 23613
TITLE: Subject files
DATES: 1933-
ARRANGEMENT: Alphabetical by subject.
DESCRIPTION: The Kanarraville municipal government kept important documents in a subject file. These documents include copies of city ordinances and resolutions, correspondence, reports, bonds, affidavits, agreements, petitions, burial transit permits, the general plan and other miscellaneous documents. Kanarraville subject files contain the following topics: building lots, cemetery, Cobblecrest Park, Enterprise Cable, emergency 911, fire department, Kanarraville town corporation, garbage, general plan, group homes, maps, mobile home parks, Mountain Fuel, public health, public records, release and covenant not to sue, resolutions, size lots, streets parking, subdivisions, Utah liability vehicles, water, water well, and Utah Power and Light Company.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
Microfilm master: Retain in State Archives permanently.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Records Center permanently.
APPRAISAL
Administrative Historical Legal
These records have historical, legal and administrative value as documentation of the burial of individuals.
PRIMARY DESIGNATION
Public
AGENCY: Kanarraville (Utah)
SERIES: 23614
TITLE: Zoning ordinances
DATES: 1999-
ARRANGEMENT: Numerical by chapter number, thereunder numerical by ordinance number
DESCRIPTION: These "land use and development" ordinances provide standards for development for "land use and development" within the municipality. They have been approved by both the planning commission and the city commission. "The planning commission shall prepare and recommend to the [city commission] a proposed zoning ordinance and maps . . . The [city commission] shall hold a public hearing on the proposed zoning ordinance . . . After public hearing, the [city commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance" (UCA 10-9-402 (1995)).
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
Administrative Historical Legal
PRIMARY DESIGNATION
Public
AGENCY: Kanarraville (Utah)
SERIES: 23615
TITLE: Annual audits and financial statements
DATES: 1972-1984; 1986-
ARRANGEMENT: Chronological
DESCRIPTION: These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. "The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year" (UCA 51-2-2 (1997)). The audit is required to include "the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor, and other financial issues related to the expenditure of funds received from federal, state, or local governments to be considered by management; and management's response to the specific recommendations" (UCA 51-2-3(1)(a) (1997)).
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Audit records, GRS-1727
AUTHORIZED: 11/15/2019
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
Microfilm master: Retain in State Archives permanently.
Microfilm duplicate: Retain in Agency Record Center permanently.
APPRAISAL
Administrative Fiscal Historical Legal
PRIMARY DESIGNATION
Public