Labor Commission. Labor and Anti-discrimination Division
7234--Wage claim files28757--Employment of minors investigation file
29085--Fair Housing and Equal Employment contracts
82946--Anti-discrimination case files
82980--Private employment agency records
AGENCY: Labor Commission. Labor and Anti-discrimination Division
SERIES: 7234
TITLE: Wage claim files
DATES: 1965-
ARRANGEMENT: Numerical.
DESCRIPTION: This series contains cases involving wage disputes which may arise over unpaid wages, bad checks, unauthorized deductions, commission earnings, vacation pay, severance pay, or other such issues. Once an applicant submits a claim, the matter is investigated, and a determination is made as to it's validity. If the claim is determined justifiable, a collection process is initiated
Information in this series includes the employer's name, address, phone number and type of business. It also includes the amount and type of claim, copies of company policy for vacation time, copies of bad checks, type of work performed, brief of facts of disputes, all concluding documentation, and all related correspondence. If the case has gone to hearing, the hearing order, transcripts, and all related correspondence will also be included.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 06/2003
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years after date of closing and then transfer to State Records Center. Retain in State Records Center for 7 years and then destroy.
Microfilm master: Retain in State Records Center for 10 years after closing and then destroy.
Microfilm duplicate: Retain in State Records Center for 10 years after closing and then destroy.
Paper: Retain in Office for 3 years after date of filing and then transfer to State Records Center. Retain in State Records Center for 7 years and then destroy.
Microfilm master: Retain in Archives for 10 years and then destroy.
Microfilm duplicate: Retain in Archives for 10 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public. Final decision on claims
SECONDARY DESIGNATION
Private. All other information. Information is opened to claimant and respondent
Controlled. Judges notes (in case of hearing)
AGENCY: Labor Commission. Labor and Anti-discrimination Division
SERIES: 28757
TITLE: Employment of minors investigation file
DATES: 1965-
ARRANGEMENT: Numerical by case number.
DESCRIPTION: These records support the division's function to enforce the Employment of Minors Act (Utah Code 34-23-101 (1992)) Records document the investigation of businesses suspected of employing minors in violation of the Act. Information includes details of the investigation and the final decision.
RETENTION
Retain for 10 year(s) after case is closed
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 02/2016
FORMAT MANAGEMENT
All Formats: Retain in Office for 10 years after case is closed and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Protected. Utah Code 63G-2-305(10)(a)&(d),(18),(51)(2015)
AGENCY: Labor Commission. Labor and Anti-discrimination Division
SERIES: 29085
TITLE: Fair Housing and Equal Employment contracts
DATES: 2004 -
ARRANGEMENT: Chronological.
DESCRIPTION: These records document contractual agreements between federal agencies and their state equivalent for products or services pertaining to a United States Department of Housing and Urban Development (HUD) grant or an Equal Employment Opportunity Commission (EEOC) grant. Records pertain to all aspects of fulfilling the grant and may include a copy of the signed grant, listing of amounts paid for each case closed, supporting documentation for drawing down of funds, guidelines for funding, reports justifying funds needed, grant-specific training requirements for employees, press releases, correspondence, and related records.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 06/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years after final action and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.
Computer data files: Retain in Office for 10 years and then delete.
APPRAISAL
Administrative Fiscal
PRIMARY DESIGNATION
Public
AGENCY: Labor Commission. Labor and Anti-discrimination Division
SERIES: 82946
TITLE: Anti-discrimination case files
DATES: 1965-
ARRANGEMENT: Alphabetical by charging party surname, thereunder chronological by federal fiscal year
DESCRIPTION: These files are created in response to an individual filing a claim of illegal discrimination against a past or present employer, or against a landlord, lending institution, or other housing entity. Files are used to maintain all complaint and investigative data. Information includes: complaint forms, including personal, medical, financial, employment, statistical, personnel, familial, criminal and psychological information about the complaining party; position statements from employers, including proprietary, fiduciary, policy, personnel, asset, liability, and facility information about the employers or property; settlement negotiation records; mediator work product; witness statements; investigative plans; investigator notes and work product; general correspondence; determination and order; conciliation agreement; and any other evidence gathered during the course of the investigation. If the initial agency action is appealed, the file may also include hearing records and transcripts, attorney work product, judge's notes, subpoenas and further orders.
RETENTION
Retain for 4 year(s) after case is closed
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 07/2002
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after case is closed and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.
Microfilm master: For records prior to and including 1995. Retain in State Records Center for 4 years and then destroy.
APPRAISAL
Administrative Legal
The original retention required that the paper copy be retained for 3 years after case is closed and then microfilmed. The agency has no administrative need for the records beyond 2 years.
PRIMARY DESIGNATION
Exempt. UCA 34A-5-107(14)(2008)
SECONDARY DESIGNATION
Private
AGENCY: Labor Commission. Labor and Anti-discrimination Division
SERIES: 82980
TITLE: Private employment agency records
DATES: 1965-
ARRANGEMENT: Alphabetical by name
DESCRIPTION: These are records of all employment agencies in the State of Utah which have requested licenses for operation. Licensing by the Division of Labor/Anti-discrimination is mandatory for all such agencies operating in Utah in accordance to UCA 34-29-1, and must be renewed annually. The Division has the responsibility of reviewing the applications and either approving or denying the request. These records include the names and addresses of each partner or corporate officer or director, address of place business will be conducted, proposed name of company, affidavits, and business or occupation engaged in by each partner or corporate officer or director for at least two years prior to application.
RETENTION
Retain for 4 year(s) after expiration of permit or license
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 11/2003
FORMAT MANAGEMENT
Paper: Retain in Office until license has expired and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public. name of company, date of licensure
SECONDARY DESIGNATION
Private. all other information