Legislature. Office of the Legislative Auditor General
9419--Audit investigation reports9420--Audit investigation records
17641--Personnel files
22121--Annual reports
25396--Audit Subcommittee meeting minutes
AGENCY: Legislature. Office of the Legislative Auditor General
SERIES: 9419
TITLE: Audit investigation reports
DATES: 1975-
ARRANGEMENT: Chronological.
DESCRIPTION: These are reports written and prepared as a result of a performance audit on state agencies by an outside agency. They contain summary documentation on agency programs, operations and productivity.
RETENTION
Permanent. Retain for 10 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Audit records, GRS-1727
AUTHORIZED: 05/02/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 7 years and then transfer to State Archives with authority to weed.
Microfiche master: Retain in State Archives permanently with authority to weed.
Microfiche duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Fiscal Historical
Disposition is based on the value of these final audit reports in documenting official reviews of state agencies over time.
PRIMARY DESIGNATION
Public
AGENCY: Legislature. Office of the Legislative Auditor General
SERIES: 9420
TITLE: Audit investigation records
DATES: 1975-
ARRANGEMENT: Chronological, thereunder alphabetical by agency name.
DESCRIPTION: These records support the agency's function to conduct comprehensive and special purpose audits, examinations, and reviews of entities that receive public funds, to monitor new programs and agencies created by the Legislature, and to prepare and submit a written report of audit findings (Utah Code 36-12-15(4)(b) (2012)). The records contain summary documentation on state agency programs and operations and may include correspondence, reports of interviews, statistics and measurements of output and productivity, spreadsheets, contracts, and published literature about programs.
RETENTION
Permanent. Retain for 10 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series are authorized by the Legislature.
APPROVED:. 04/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 19 years and then transfer to State Archives with authority to weed.
Microfiche master: Retain in State Archives permanently with authority to weed.
Microfiche duplicate: Retain in State Archives permanently with authority to weed.
Computer data files: Retain in Office for 1 year and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
This disposition is based on the historical and research value of these records to document the actions and function of the Legislature.
PRIMARY DESIGNATION
Exempt. Utah Code 36-12-15(8)(2012)
SECONDARY DESIGNATION
Protected. Utah Code 63G-2-305(10)(2017)
Private. Utah Code 63G-2-302(1)(b) and (2)(b)
Public
AGENCY: Legislature. Office of the Legislative Auditor General
SERIES: 17641
TITLE: Personnel files
DATES: 1975-
ARRANGEMENT: Alphabetical by employee name.
DESCRIPTION: Complete work history of individual while employed by the State. Refer to UCA 67-18-1, et seq. When an employee transfers to another state agency, the official personnel file must be sent to the new agency. File should include current information on performance evaluations, performance plans, position description, career mobility agreement, insurance benefits notification (ADNT-1), job swap agreement, and overtime agreement where applicable. Also contains application for employment, employees' social security card (copy), Notice of personnel action (DHRM_33), Human resource profile/events (DHRM_34), Termination form (DHRM_35), Employment eligibility verification form, Exit interview form, New employee orientation self-guide, and retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding, completion of course certificates, conflict of interest letters, incentive award results, letters of commendation, leave records, health records, and leave adjustment reports.
RETENTION
Retain for 65 year(s) after separation
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Employment history records, GRS-1965
AUTHORIZED: 11/24/2003
FORMAT MANAGEMENT
Paper: Retain in Office until retirement or separation of employee and then transfer to State Records Center. Retain in State Records Center for 65 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Private. UCA 63G-2-302 (1)(e) (2008)
SECONDARY DESIGNATION
Public. UCA 63G-2-301 (1)(b) (2008)
AGENCY: Legislature. Office of the Legislative Auditor General
SERIES: 22121
TITLE: Annual reports
DATES: 1976-
ARRANGEMENT: Chronological.
DESCRIPTION: Any record, regardless of format, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
AUTHORIZED: 11/07/2000
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
Microfiche master: Retain in State Archives permanently with authority to weed.
Microfiche duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
These records are created by the agency administration to document the history of: research, programs, policies, procedures, leadership, and decision making processes of the agency.
PRIMARY DESIGNATION
Public
AGENCY: Legislature. Office of the Legislative Auditor General
SERIES: 25396
TITLE: Audit Subcommittee meeting minutes
DATES: 1976-
ARRANGEMENT: Chronological by year.
DESCRIPTION: Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014), et seq. "Written minutes shall be kept of all open meetings" UCA 52-4-203 (2013). May include agenda, meeting minutes, transcripts, and other supporting documentation.
RETENTION
Permanent. Retain for 15 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 03/02/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 10 years and then transfer to State Archives.
APPRAISAL
Administrative Historical