Legislature. Office of the Legislative Auditor General

9419--Audit investigation reports
9420--Audit investigation records
17641--Personnel files
22121--Annual reports
25396--Audit Subcommittee meeting minutes

AGENCY: Legislature. Office of the Legislative Auditor General

SERIES: 9419
TITLE: Audit investigation reports
DATES: 1975-
ARRANGEMENT: Chronological.

DESCRIPTION: These are reports written and prepared as a result of a performance audit on state agencies by an outside agency. They contain summary documentation on agency programs, operations and productivity.

RETENTION

Permanent. Retain for 10 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Audit records, GRS-1727

AUTHORIZED: 05/02/2016

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 7 years and then transfer to State Archives with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Fiscal Historical

Disposition is based on the value of these final audit reports in documenting official reviews of state agencies over time.

PRIMARY DESIGNATION

Public


AGENCY: Legislature. Office of the Legislative Auditor General

SERIES: 9420
TITLE: Audit investigation records
DATES: 1975-
ARRANGEMENT: Chronological, thereunder alphabetical by agency name.

DESCRIPTION: These records support the agency's function to conduct comprehensive and special purpose audits, examinations, and reviews of entities that receive public funds, to monitor new programs and agencies created by the Legislature, and to prepare and submit a written report of audit findings (Utah Code 36-12-15(4)(b) (2012)). The records contain summary documentation on state agency programs and operations and may include correspondence, reports of interviews, statistics and measurements of output and productivity, spreadsheets, contracts, and published literature about programs.

RETENTION

Permanent. Retain for 10 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series are authorized by the Legislature.

APPROVED:. 04/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 19 years and then transfer to State Archives with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

Computer data files: Retain in Office for 1 year and then transfer to State Archives with authority to weed.

APPRAISAL

Historical

This disposition is based on the historical and research value of these records to document the actions and function of the Legislature.

PRIMARY DESIGNATION

Exempt. Utah Code 36-12-15(8)(2012)

SECONDARY DESIGNATION

Protected. Utah Code 63G-2-305(10)(2017)

Private. Utah Code 63G-2-302(1)(b) and (2)(b)

Public


AGENCY: Legislature. Office of the Legislative Auditor General

SERIES: 17641
TITLE: Personnel files
DATES: 1975-
ARRANGEMENT: Alphabetical by employee name.

DESCRIPTION: Complete work history of individual while employed by the State. Refer to UCA 67-18-1, et seq. When an employee transfers to another state agency, the official personnel file must be sent to the new agency. File should include current information on performance evaluations, performance plans, position description, career mobility agreement, insurance benefits notification (ADNT-1), job swap agreement, and overtime agreement where applicable. Also contains application for employment, employees' social security card (copy), Notice of personnel action (DHRM_33), Human resource profile/events (DHRM_34), Termination form (DHRM_35), Employment eligibility verification form, Exit interview form, New employee orientation self-guide, and retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding, completion of course certificates, conflict of interest letters, incentive award results, letters of commendation, leave records, health records, and leave adjustment reports.

RETENTION

Retain for 65 year(s) after separation

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Employment history records, GRS-1965

AUTHORIZED: 11/24/2003

FORMAT MANAGEMENT

Paper: Retain in Office until retirement or separation of employee and then transfer to State Records Center. Retain in State Records Center for 65 years and then destroy.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Private. UCA 63G-2-302 (1)(e) (2008)

SECONDARY DESIGNATION

Public. UCA 63G-2-301 (1)(b) (2008)


AGENCY: Legislature. Office of the Legislative Auditor General

SERIES: 22121
TITLE: Annual reports
DATES: 1976-
ARRANGEMENT: Chronological.

DESCRIPTION: Any record, regardless of format, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)

RETENTION

Permanent. Retain until administrative need ends

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

AUTHORIZED: 11/07/2000

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

These records are created by the agency administration to document the history of: research, programs, policies, procedures, leadership, and decision making processes of the agency.

PRIMARY DESIGNATION

Public


AGENCY: Legislature. Office of the Legislative Auditor General

SERIES: 25396
TITLE: Audit Subcommittee meeting minutes
DATES: 1976-
ARRANGEMENT: Chronological by year.

DESCRIPTION: Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014), et seq. "Written minutes shall be kept of all open meetings" UCA 52-4-203 (2013). May include agenda, meeting minutes, transcripts, and other supporting documentation.

RETENTION

Permanent. Retain for 15 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709

AUTHORIZED: 03/02/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 10 years and then transfer to State Archives.

APPRAISAL

Administrative Historical


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