Utah Department of Administrative Services

Division of Archives & Records Service

Marysvale (Utah)

23948--Annual audits
23949--Council minutes

AGENCY: Marysvale (Utah)

SERIES: 23948
TITLE: Annual audits
DATES: 1990-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. "The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year" (UCA 51-2-2 (1997)). The audit is required to include "the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor, and other financial issues related to the expenditure of funds received from federal, state, or local governments to be considered by management; and management's response to the specific recommendations" (UCA 51-2-3(1)(a) (1997)).

RETENTION

Retain in office permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Administrative Fiscal Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 5.

PRIMARY DESIGNATION

Public


AGENCY: Marysvale (Utah)

SERIES: 23949
TITLE: Council minutes
DATES: 1943-
ARRANGEMENT: Chronological by date of meeting.
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: The town board consists of a president (mayor) and four board members who are responsible to exercise the community's legislative and executive powers (see Utah Code, Unannotated, 1991, 10-3-101). The board is responsible for all aspects of city management, such as appointing city officials and setting their salaries, establishing a budget, maintaining public services and utilities, and regulating activity within the city. Minutes of the Marysvale town board summarize the discussions of the town board at monthly and special board meetings. Each set of minutes includes the date and time of the meeting, names those present, and indicates the outcome of votes taken on all issues. The Marysvale town board minutes also itemize all bills approved by the board for payment.

RETENTION

Retain in office permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently.

APPRAISAL

Administrative Fiscal Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 23.

Town board minutes provide valuable information about the history and community government of Marysvale.

PRIMARY DESIGNATION

Public