Utah Department of Administrative Services

Division of Archives & Records Service

Milford (Utah)

23927--Annual audits
23929--Council minutes
23971--Cemetery records
23972--Funeral record book

AGENCY: Milford (Utah)

SERIES: 23927
TITLE: Annual audits
DATES: 1979; 1981-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. "The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year" (UCA 51-2-2 (1997)). The audit is required to include "the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor, and other financial issues related to the expenditure of funds received from federal, state, or local governments to be considered by management; and management's response to the specific recommendations" (UCA 51-2-3(1)(a) (1997)).

RETENTION

Retain in office permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Administrative Fiscal Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 5.

PRIMARY DESIGNATION

Public


AGENCY: Milford (Utah)

SERIES: 23929
TITLE: Council minutes
DATES: 1903-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These minutes are the official record of the proceedings of regularly scheduled, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date, time, and meeting place; members present and absent; "the substance of all matters proposed, discussed, or decided, and record, by individual member, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes" in accordance with UCA 52-4-7 (1997).

RETENTION

Retain in office permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently.

APPRAISAL

Administrative Fiscal Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 23.

PRIMARY DESIGNATION

Public


AGENCY: Milford (Utah)

SERIES: 23971
TITLE: Cemetery records
DATES: 1913-2002
ARRANGEMENT: Numerical by assigned number; Chronological.

DESCRIPTION: These books or files contain the exact location of all persons buried in the cemetery. They include plot, lot, grave location, and lot ownership record. Also includes name of deceased, sex, race, date of birth, where born, residence, occupation, marital status; parents names and dates of birth; number of burial certificate; place of death; date of death; cause of death; name of certifying physician; date of funeral and undertaker.

RETENTION

Retain in agency records center permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Agency Record Center permanently.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Agency Record Center permanently.

Microfilm duplicate: Retain in State Archives permanently.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 17, Item 6.

These records have historical, legal and administrative value as documentation of the burial of individuals along with ownership of cemetery lots.

PRIMARY DESIGNATION

Public


AGENCY: Milford (Utah)

SERIES: 23972
TITLE: Funeral record book
DATES: 1913-
ARRANGEMENT: Chronological by funeral date.

DESCRIPTION: This single volume was originally maintained by an unidentified funeral home and is now in the custody of the municipality. It details information about the deceased as well as funeral and burial arrangements. Information about the deceased includes name, date of birth, place of birth, age at time of death, occupation, names of parents, mother's maiden name, date of death, place of death, cause of death and certifying physician. Funeral and burial information is arranged in the form of a list of services with a column to detail the charge for each service selected. It includes type of coffin or casket, various types of services performed to prepare the body for burial, transportation, flowers, grave site preparation, newspaper death notices and music. Also included are name of officiating clergyman, names of pall bearers, name of cemetery, and section, lot and grave number. There is an index in the front of the volume where names of the deceased are listed alphabetically by first letter of last name. Several pages have been razored out and others have been cut in half.

RETENTION

Retain in agency records center permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Agency Record Center permanently.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Agency Record Center permanently.

Microfilm duplicate: Retain in State Archives permanently.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 17, Item 6.

These records have historical and administrative value as documentation of the burial of individuals.

PRIMARY DESIGNATION

Public