Utah Department of Administrative Services

Division of Archives & Records Service

Moab (Utah)

25947--Council minutes
26010--Audit Reports
26011--Resolutions
26012--Ordinances
25202--Publications
27828--Government Records Access and Management Act (GRAMA) requests
27829--Annual financial reports
27830--Accounts payable warrants
27831--Check registers
27832--Detail general ledgers
27833--Fuel records
27834--Building permit files
28112--Planning Commission packets
28113--City Council packets
28114--Accounting journals
28115--Journal entries
28116--Discharge monitoring reports
28146--Accounts receivable reports
28148--Accounts receivable invoices
28149--Accounts receivable billing register
28150--Utility garbage billing adjustments
28151--Water & sewer deposit register
28152--General ledger interest allocations
28153--Utility meter readings
28154--General ledger updates
28155--Receipt register
28156--Payment request
28157--Payment and adjustment register
28158--Bank statements
28159--Bank deposity summary
28160--Deposit daily summary - MRAC
26552--Arts and recreation flyers
26553--Arts and recreation rental contracts
26556--Arts and recreation class rosters
26557--Arts and recreation room request forms
27404--Zoning complaints and enforcement
27405--Business license list
27406--Cell phone records
27407--Municipal tenant leases

AGENCY: Moab (Utah)

SERIES: 25947
TITLE: Council minutes
DATES: 1902-
ARRANGEMENT: Chronological by year

DESCRIPTION: These minutes are the official record of the proceedings of regularly scheduled, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date, time, and meeting place; members present and absent; "the substance of all matters proposed, discussed, or decided, and record, by individual member, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes" in accordance with UCA 52-4-7 (1997).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in Regional Repository permanently.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 23.

PRIMARY DESIGNATION

Public


AGENCY: Moab (Utah)

SERIES: 26010
TITLE: Audit Reports
DATES: 1958-
ARRANGEMENT: Chronological by year

DESCRIPTION: These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. "The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year" (UCA 51-2-2 (1997)). The audit is required to include "the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor, and other financial issues related to the expenditure of funds received from federal, state, or local governments to be considered by management; and management's response to the specific recommendations" (UCA 51-2-3(1)(a) (1997)).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in Regional Repository permanently.

APPRAISAL

Administrative Fiscal Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 5.

Audit reports may be used during the next audit cycle to monitor compliance with internal control program recommendations. They document agency functions and have research value.

PRIMARY DESIGNATION

Public


AGENCY: Moab (Utah)

SERIES: 26011
TITLE: Resolutions
DATES: 1946-
ARRANGEMENT: Chronological by year

DESCRIPTION: These are formal statements of a decision, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates, charges for garbage collection and fees charged for municipal services, establishing policies and guidelines, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in Regional Repository permanently.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 22.

Resolutions are similar to ordinances. Resolutions have legal value because they are municipal laws. They have historical value because ongoing resolutions document changes to the law over time.

PRIMARY DESIGNATION

Public


AGENCY: Moab (Utah)

SERIES: 26012
TITLE: Ordinances
DATES: 1941-
ARRANGEMENT: Chronological by year

DESCRIPTION: These books contain the legislative action of city council to regulate, require, prohibit, govern, control, or supervise any activity, business, conduct, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number, a title, preamble, an ordaining clause, the body or subject of ordinance, when applicable, penalty of violation, effective date, signature of mayor or acting mayor, and municipal seal.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in Regional Repository permanently.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 19.

Ordinances have legal value because they are municipal laws. They have historical value because ongoing ordinances document changes to the law over time.

PRIMARY DESIGNATION

Public


AGENCY: Moab (Utah)

SERIES: 25202
TITLE: Publications
DATES: c. 1956-
ARRANGEMENT: Chronological by year

DESCRIPTION: These are pamphlets, leaflets, studies, proposals and similar material printed by or for the city of Moab or any of its departments, subdivisions or programs, and made available to the public, or the last manuscript report if not published.

Holdings include: "Master Plan for Moab's Future" prepared for the City of Moab, Utah by Dale Despain, Consulting Planner (c.1956) and Annual Report (1984)

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

These records serve to document the history of the agency and to inform the public of the agency's services and programs.

PRIMARY DESIGNATION

Public


AGENCY: Moab (Utah)

SERIES: 27828
TITLE: Government Records Access and Management Act (GRAMA) requests
DATES: 1998-
ARRANGEMENT: numerical by records request number
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These request forms document individuals seeking access to municipal records as provided under UCA 63-2-204 (1997). They include requester's name, address, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.

RETENTION

Retain 1 year

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 29.

PRIMARY DESIGNATION

Public


AGENCY: Moab (Utah)

SERIES: 27829
TITLE: Annual financial reports
DATES: 1970-
ARRANGEMENT: chronological
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: These are statistical reports on the financial affairs of the entire municipality. "Within 180 days after the close of each fiscal year the city recorder or other delegated person shall present to the governing body an annual financial report prepared in conformity with generally accepted accounting principles, as prescribed in the Uniform Accounting Manual for Utah cities (UCA 10-6-150 (1997)). "Copies of the annual financial report....shall be filed with the state auditor and shall be filed as a public document in the office of the city recorder" (UCA 10-6-150 (1997)).

RETENTION

Retain 104 years

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 99 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: Moab (Utah)

SERIES: 27830
TITLE: Accounts payable warrants
DATES: 1970-
ARRANGEMENT: chronological thereunder alphabetical
ANNUAL ACCUMULATION: 9.00 cubic feet.

DESCRIPTION: These records are used to pay municipal bills. They include copies of checks, invoices, purchase orders, and receiving reports. May also include correspondence with vendors and computer printouts.

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Moab (Utah)

SERIES: 27831
TITLE: Check registers
DATES: 1970-
ARRANGEMENT: numerical
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years and then destroy.

APPRAISAL

Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 9.

PRIMARY DESIGNATION

Public


AGENCY: Moab (Utah)

SERIES: 27832
TITLE: Detail general ledgers
DATES: 1970-
ARRANGEMENT: chronological
ANNUAL ACCUMULATION: 2.00 cubic feet.

DESCRIPTION: These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.

RETENTION

Retain 10 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

Administrative Fiscal Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 12.

PRIMARY DESIGNATION

Public


AGENCY: Moab (Utah)

SERIES: 27833
TITLE: Fuel records
DATES: 1970-
ARRANGEMENT: chronological
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These are logs, reports, or similar records documenting mileage and gasoline, oil, and diesel fuel used by the municipal vehicles.

RETENTION

Retain 2 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 5.

PRIMARY DESIGNATION

Public


AGENCY: Moab (Utah)

SERIES: 27834
TITLE: Building permit files
DATES: 1970-
ARRANGEMENT: numerical
ANNUAL ACCUMULATION: 2.00 cubic feet.

DESCRIPTION: These permits are issued as official building authorization for a variety of actions (construction, demolition, the installation of plumbing, electrical or mechanical equipment, and the placement of barricades). They contain inspection requests, inspection reports, certificates of occupancy, and any pertinent information relating to the project. They may also contain water source, sewer system, flood plain, and tank certificates.

RETENTION

Retain 104 years

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 99 years and then transfer to State Archives with authority to weed.

APPRAISAL

Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 16, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: Moab (Utah)

SERIES: 28112
TITLE: Planning Commission packets
DATES: 1995-
ARRANGEMENT: chronological by Planning Commission meeting date
ANNUAL ACCUMULATION: 2.00 cubic feet.

DESCRIPTION: These records are packets containing exhibits and other supplemental materials for Planning Commission meetings for use by commission members and staff members.

RETENTION

Retain 10 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

Computer data files: Retain in Office for 10 years and then delete.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 8.

PRIMARY DESIGNATION

Public


AGENCY: Moab (Utah)

SERIES: 28113
TITLE: City Council packets
DATES: 1998-
ARRANGEMENT: chronological by city council meeting date

DESCRIPTION: These records are packets of supplemental materials for city council meetings for use by council members and staff members. Packets may include applications, correspondence, proposed resolutions, and proposed ordinances.

RETENTION

Retain 10 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Computer data files: Retain in Office for 10 years and then delete.

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 8.

PRIMARY DESIGNATION

Public


AGENCY: Moab (Utah)

SERIES: 28114
TITLE: Accounting journals
DATES: 1998-
ARRANGEMENT: chronological by calendar year and month

DESCRIPTION: Records in these journals provide a detailed accounting of all transactions. Information includes date, account number, amount, vendor name, and description.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 20.

PRIMARY DESIGNATION

Public


AGENCY: Moab (Utah)

SERIES: 28115
TITLE: Journal entries
DATES: 1998-
ARRANGEMENT: chronological by calendar year and month
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: These records are used to make corrections and transfers between general ledger accounts. Information includes detail of corrections and transfers as well as supplemental material to document reasoning.

RETENTION

Retain 10 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 12.

PRIMARY DESIGNATION

Public


AGENCY: Moab (Utah)

SERIES: 28116
TITLE: Discharge monitoring reports
DATES: 1998-
ARRANGEMENT: chronological by report date

DESCRIPTION: These are monthly and quarterly reports on the daily operations of treatment plants. They are submitted to the State Bureau of Water Pollution and to the Environmental Protection Agency (EPA). These reports are a record of the average amount of pollution discharged into the waters of the municipality from National Pollutants Discharge Elimination System (NPDES) permit holders. They document the daily operations of the Water Reclamation Plant such as sewage flow, grit removal, chlorine usage, residuals, digester gas products, and lab analytical results (40 CFR 122.41(j)(2) (1996)).

RETENTION

Retain 5 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 16.

PRIMARY DESIGNATION

Public


AGENCY: Moab (Utah)

SERIES: 28146
TITLE: Accounts receivable reports
DATES: unknown
ARRANGEMENT: Chronological

DESCRIPTION: These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors, organizations, and citizens having accounts with municipal agencies.

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 2.

Fiscal.

PRIMARY DESIGNATION

Public


AGENCY: Moab (Utah)

SERIES: 28148
TITLE: Accounts receivable invoices
DATES: unknown
ARRANGEMENT: Alphanumeric

DESCRIPTION: These are invoices billing non-municipal agencies or institutions for supplies, services, or repairs provided by an agency.

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 3.

Fiscal

PRIMARY DESIGNATION

Public


AGENCY: Moab (Utah)

SERIES: 28149
TITLE: Accounts receivable billing register
DATES: ended 2009
ARRANGEMENT: Chronological
TOTAL VOLUME: 1.00 cubic foot.

DESCRIPTION: These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors, organizations, and citizens having accounts with municipal agencies.

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: Moab (Utah)

SERIES: 28150
TITLE: Utility garbage billing adjustments
DATES: unknown
ARRANGEMENT: Chronological

DESCRIPTION: These records document adjustments made in utility billings for debit, credits, refunds, returned checks and abatements. They include customer's name and address, type of adjustments and justification, total amount changed, and authorizing signatures.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 3.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302(2)(b)(d)


AGENCY: Moab (Utah)

SERIES: 28151
TITLE: Water & sewer deposit register
DATES: unknown
ARRANGEMENT: Chronological

DESCRIPTION: These cards provide a record of customers required to pay a deposit to receive service. They include date, amount of deposit, name and address, account number, date signed, date account closed, and amount of deposit confiscated and reason.

RETENTION

Retain 3 years after account closed and then destroy.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after after account closed and then destroy.

APPRAISAL

Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 12.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private


AGENCY: Moab (Utah)

SERIES: 28152
TITLE: General ledger interest allocations
DATES: unknown
ARRANGEMENT: Chronological
TOTAL VOLUME: 1.00 cubic foot.

DESCRIPTION: These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.

RETENTION

Retain 10 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 12.

Fiscal

PRIMARY DESIGNATION

Public


AGENCY: Moab (Utah)

SERIES: 28153
TITLE: Utility meter readings
DATES: unknown
ARRANGEMENT: Chronological
TOTAL VOLUME: 1.00 cubic foot.

DESCRIPTION: These books record the readings of customer's water, sewer or electric meters by municipal employees. They are used for billing purposes. The books include name of employee reading meter, meter readings, date read, account number, billing code, final reading, reasons for turnoff, if meter was pulled or reinstalled, and meter charges.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

Computer data files: Retain in Office for 3 years and then delete.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 22.

Administrative

PRIMARY DESIGNATION

Public


AGENCY: Moab (Utah)

SERIES: 28154
TITLE: General ledger updates
DATES: ended 2009
ARRANGEMENT: Chronological
TOTAL VOLUME: 1.00 cubic foot.

DESCRIPTION: These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.

RETENTION

Retain 10 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 12.

Administrative

PRIMARY DESIGNATION

Public


AGENCY: Moab (Utah)

SERIES: 28155
TITLE: Receipt register
DATES: unknown
ARRANGEMENT: Alphanumeric and thereafter chronological
TOTAL VOLUME: 1.00 cubic foot.

DESCRIPTION: These are receipts issued for money received into entity accounts from all sources. Includes date of payment, department, or fund to which money belongs, receipt number and amount paid

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

Paper copy: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 16.

Administrative and fiscal

PRIMARY DESIGNATION

Public


AGENCY: Moab (Utah)

SERIES: 28156
TITLE: Payment request
DATES: unknown
ARRANGEMENT: Chronological
TOTAL VOLUME: 1.00 cubic foot.

DESCRIPTION: These are forms signed by customers requesting a refund of monies paid to the entity.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 17.

Administrative and fiscal

PRIMARY DESIGNATION

Public


AGENCY: Moab (Utah)

SERIES: 28157
TITLE: Payment and adjustment register
DATES: unknown
ARRANGEMENT: Chronological
TOTAL VOLUME: 1.00 cubic foot.

DESCRIPTION: These records document adjustments made in utility billings for debit, credits, refunds, returned checks and abatements. They include customer's name and address, type of adjustments and justification, total amount changed, and authorizing signatures.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 3.

Administrative and fiscal

PRIMARY DESIGNATION

Public


AGENCY: Moab (Utah)

SERIES: 28158
TITLE: Bank statements
DATES: unknown
ARRANGEMENT: Chronological
TOTAL VOLUME: 1.00 cubic foot.

DESCRIPTION: These are monthly statements showing the amount of money on deposit to the credit of the entity showing date, name of bank, total deposit, withdrawals, and cash balance with interest on daily bank balances.

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 7.

Administrative and fiscal

PRIMARY DESIGNATION

Public


AGENCY: Moab (Utah)

SERIES: 28159
TITLE: Bank deposity summary
DATES: unknown
ARRANGEMENT: Chronological

DESCRIPTION: These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

Paper copy: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 11.

PRIMARY DESIGNATION

Public


AGENCY: Moab (Utah)

SERIES: 28160
TITLE: Deposit daily summary - MRAC
DATES: 2011
ARRANGEMENT: Chronological
TOTAL VOLUME: 1.00 cubic foot.

DESCRIPTION: These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

Paper copy: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 11.

Administrative and fiscal

PRIMARY DESIGNATION

Public


AGENCY: Moab (Utah)

SERIES: 26552
TITLE: Arts and recreation flyers
DATES: 1994-
ARRANGEMENT: Alphabetical

DESCRIPTION: Arts and recreation flyers market city sponsored programs and classes. They typically advertise and describe classes or programs being offered and tell the date, time, location, and duration of the class.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

Computer data files: Retain in Office for 3 years and then delete.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 5.

PRIMARY DESIGNATION

Public


AGENCY: Moab (Utah)

SERIES: 26553
TITLE: Arts and recreation rental contracts
DATES: 1990-
ARRANGEMENT: Alphabetical

DESCRIPTION: These contracts are agreements with the City of Moab to rent city facilities. They contain the renter's name address, phone numbers, terms of agreement, date, and name of facility rented.

RETENTION

Retain 1 year

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 6.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private


AGENCY: Moab (Utah)

SERIES: 26556
TITLE: Arts and recreation class rosters
DATES: 1997-
ARRANGEMENT: Alphabetical

DESCRIPTION: These rosters record participation in recreational programs sponsored by the City of Moab. They include program or activity title, date, and participant's name and phone number.

RETENTION

Retain 1 year

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 8.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private


AGENCY: Moab (Utah)

SERIES: 26557
TITLE: Arts and recreation room request forms
DATES: 1997-
ARRANGEMENT: Chronological

DESCRIPTION: The City of Moab uses these forms to track the use of rental/class rooms at the Moab Arts Recreation Center. Information on the forms includes the date of request, date of use, type of use, instructor?s name, name of class, and type of activity.

RETENTION

Retain 1 year

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 6.

PRIMARY DESIGNATION

Public


AGENCY: Moab (Utah)

SERIES: 27404
TITLE: Zoning complaints and enforcement
DATES: 1998-
ARRANGEMENT: Chronological by date of notice

DESCRIPTION: These case files document housing and zoning complaints. They are used to document municipal actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant. Includes copies of all correspondence related to enforcement of complaints.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

Computer data files: Retain in Office for 5 years and then delete.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 16, Item 9.


AGENCY: Moab (Utah)

SERIES: 27405
TITLE: Business license list
DATES: 1998-
ARRANGEMENT: Alphabetical by name of business

DESCRIPTION: The business license list tracks all approved business license applications and renewals. Information in the applications includes licensee contact information as well as license number, business name and location, business type, business owner?s name, billing name, telephone number, and e-mail address.

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Computer data files: Retain in Office for 4 years and then delete.

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 6, Item 2.


AGENCY: Moab (Utah)

SERIES: 27406
TITLE: Cell phone records
DATES: 1998-
ARRANGEMENT: Numerical by phone number

DESCRIPTION: These are invoices billing non-municipal agencies or institutions for telephone services or repairs.

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 3.

PRIMARY DESIGNATION

Public


AGENCY: Moab (Utah)

SERIES: 27407
TITLE: Municipal tenant leases
DATES: 2005
ARRANGEMENT: Alphabetical by leasee name

DESCRIPTION: These records document building or equipment leasing contracts between the municipality and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

Computer data files: Retain in Office for 4 years and then delete.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 10, Item 6.

PRIMARY DESIGNATION

Public