Moab (Utah)
26552--Arts and recreation flyers26553--Arts and recreation rental contracts
26556--Arts and recreation class rosters
26557--Arts and recreation room request forms
26010--Audit Reports
26011--Resolutions
26012--Ordinances
25947--Council minutes
25202--Publications
28112--Planning Commission packets
28113--City Council packets
28114--Accounting journals
28115--Journal entries
28116--Discharge monitoring reports
28146--Accounts receivable reports
28148--Accounts receivable invoices
28150--Utility garbage billing adjustments
28151--Water & sewer deposit register
28152--General ledger interest allocations
28153--Utility meter readings
28155--Receipt register
28156--Payment request
28157--Payment and adjustment register
28158--Bank statements
28159--Bank deposity summary
28160--Deposit daily summary - MRAC
27828--Government Records Access and Management Act (GRAMA) requests
27829--Annual financial reports
27830--Accounts payable warrants
27831--Check registers
27832--Detail general ledgers
27833--Fuel records
27404--Zoning complaints and enforcement
27405--Business license list
27406--Cell phone records
27407--Municipal tenant leases
27834--Building permit files
29303--General plans
29394--Budgets
AGENCY: Moab (Utah)
SERIES: 26552
TITLE: Arts and recreation flyers
DATES: 1994-
ARRANGEMENT: Alphabetical
DESCRIPTION: Arts and recreation flyers market city sponsored programs and classes. They typically advertise and describe classes or programs being offered and tell the date, time, location, and duration of the class.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
Computer data files: Retain in Office for 3 years and then delete.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Moab (Utah)
SERIES: 26553
TITLE: Arts and recreation rental contracts
DATES: 1990-
ARRANGEMENT: Alphabetical
DESCRIPTION: These contracts are agreements with the City of Moab to rent city facilities. They contain the renter's name address, phone numbers, terms of agreement, date, and name of facility rented.
RETENTION
Retain for 1 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private
AGENCY: Moab (Utah)
SERIES: 26556
TITLE: Arts and recreation class rosters
DATES: 1997-
ARRANGEMENT: Alphabetical
DESCRIPTION: These rosters record participation in recreational programs sponsored by the City of Moab. They include program or activity title, date, and participant's name and phone number.
RETENTION
Retain for 1 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Attendance rolls, GRS-1036
AUTHORIZED: 05/07/2007
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private
AGENCY: Moab (Utah)
SERIES: 26557
TITLE: Arts and recreation room request forms
DATES: 1997-
ARRANGEMENT: Chronological
DESCRIPTION: The City of Moab uses these forms to track the use of rental/class rooms at the Moab Arts Recreation Center. Information on the forms includes the date of request, date of use, type of use, instructor?s name, name of class, and type of activity.
RETENTION
Retain for 1 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Moab (Utah)
SERIES: 26010
TITLE: Audit Reports
DATES: 1958-
ARRANGEMENT: Chronological by year
DESCRIPTION: These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. "The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year" (UCA 51-2-2 (1997)). The audit is required to include "the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor, and other financial issues related to the expenditure of funds received from federal, state, or local governments to be considered by management; and management's response to the specific recommendations" (UCA 51-2-3(1)(a) (1997)).
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Audit records, GRS-1727
AUTHORIZED: 11/15/2019
FORMAT MANAGEMENT
Paper: Retain in Office permanently after being microfilmed.
Microfilm master: Retain in State Archives permanently.
Microfilm duplicate: Retain in Office permanently.
Microfilm duplicate: Retain in Regional Repository permanently.
APPRAISAL
Administrative Fiscal Historical
Audit reports may be used during the next audit cycle to monitor compliance with internal control program recommendations. They document agency functions and have research value.
PRIMARY DESIGNATION
Public
AGENCY: Moab (Utah)
SERIES: 26011
TITLE: Resolutions
DATES: 1946-
ARRANGEMENT: Chronological by year
DESCRIPTION: These are formal statements of a decision, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates, charges for garbage collection and fees charged for municipal services, establishing policies and guidelines, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently after being microfilmed.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in Office permanently.
Microfilm duplicate: Retain in Regional Repository permanently.
APPRAISAL
Administrative Historical Legal
Resolutions are similar to ordinances. Resolutions have legal value because they are municipal laws. They have historical value because ongoing resolutions document changes to the law over time.
PRIMARY DESIGNATION
Public
AGENCY: Moab (Utah)
SERIES: 26012
TITLE: Ordinances
DATES: 1941-
ARRANGEMENT: Chronological by year
DESCRIPTION: These books contain the legislative action of city council to regulate, require, prohibit, govern, control, or supervise any activity, business, conduct, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number, a title, preamble, an ordaining clause, the body or subject of ordinance, when applicable, penalty of violation, effective date, signature of mayor or acting mayor, and municipal seal.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently after being microfilmed.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in Office permanently.
Microfilm duplicate: Retain in Regional Repository permanently.
APPRAISAL
Administrative Historical Legal
Ordinances have legal value because they are municipal laws. They have historical value because ongoing ordinances document changes to the law over time.
PRIMARY DESIGNATION
Public
AGENCY: Moab (Utah)
SERIES: 25947
TITLE: Council minutes
DATES: 1902-
ARRANGEMENT: Chronological by year
DESCRIPTION: These minutes are the official record of the proceedings of regularly scheduled, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date, time, and meeting place; members present and absent; "the substance of all matters proposed, discussed, or decided, and record, by individual member, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes" in accordance with UCA 52-4-7 (1997).
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 08/31/2005
FORMAT MANAGEMENT
Paper: Retain in Office permanently after being microfilmed.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in Office permanently.
Microfilm duplicate: Retain in Regional Repository permanently.
APPRAISAL
Administrative Historical
PRIMARY DESIGNATION
Public
AGENCY: Moab (Utah)
SERIES: 25202
TITLE: Publications
DATES: c. 1956-
ARRANGEMENT: Chronological by year
DESCRIPTION: These are pamphlets, leaflets, studies, proposals and similar material printed by or for the city of Moab or any of its departments, subdivisions or programs, and made available to the public, or the last manuscript report if not published.
Holdings include: "Master Plan for Moab's Future" prepared for the City of Moab, Utah by Dale Despain, Consulting Planner (c.1956) and Annual Report (1984)
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678
AUTHORIZED: 07/22/2013
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical
These records serve to document the history of the agency and to inform the public of the agency's services and programs.
PRIMARY DESIGNATION
Public
AGENCY: Moab (Utah)
SERIES: 28112
TITLE: Planning Commission packets
DATES: 1995-
ARRANGEMENT: chronological by Planning Commission meeting date
DESCRIPTION: These records are packets containing exhibits and other supplemental materials for Planning Commission meetings for use by commission members and staff members.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 09/28/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 10 years and then transfer to State Archives with authority to weed.
Computer data files: Retain in Office for 10 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
These records are given to the quorum of the meeting. One copy is added to the minutes.
PRIMARY DESIGNATION
Public
AGENCY: Moab (Utah)
SERIES: 28113
TITLE: City Council packets
DATES: 1998-
ARRANGEMENT: chronological by city council meeting date
DESCRIPTION: These records are packets of supplemental materials for city council meetings for use by council members and staff members. Packets may include applications, correspondence, proposed resolutions, and proposed ordinances.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 09/28/2017
FORMAT MANAGEMENT
Computer data files: Retain in Office for 10 years and then transfer to State Archives with authority to weed.
Paper: Retain in Office for 10 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
These records are given to the quorum of the meeting. One copy is added to the minutes.
PRIMARY DESIGNATION
Public
AGENCY: Moab (Utah)
SERIES: 28114
TITLE: Accounting journals
DATES: 1998-
ARRANGEMENT: chronological by calendar year and month
DESCRIPTION: Records in these journals provide a detailed accounting of all transactions. Information includes date, account number, amount, vendor name, and description.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 05/04/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Moab (Utah)
SERIES: 28115
TITLE: Journal entries
DATES: 1998-
ARRANGEMENT: chronological by calendar year and month
DESCRIPTION: These records are used to make corrections and transfers between general ledger accounts. Information includes detail of corrections and transfers as well as supplemental material to document reasoning.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 09/19/2012
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Moab (Utah)
SERIES: 28116
TITLE: Discharge monitoring reports
DATES: 1998-
ARRANGEMENT: chronological by report date
DESCRIPTION: These are monthly and quarterly reports on the daily operations of treatment plants. They are submitted to the State Bureau of Water Pollution and to the Environmental Protection Agency (EPA). These reports are a record of the average amount of pollution discharged into the waters of the municipality from National Pollutants Discharge Elimination System (NPDES) permit holders. They document the daily operations of the Water Reclamation Plant such as sewage flow, grit removal, chlorine usage, residuals, digester gas products, and lab analytical results (40 CFR 122.41(j)(2) (1996)).
RETENTION
Retain for 5 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Discharge monitoring and water reclamation plant reports, GRS-1124
AUTHORIZED: 09/19/2012
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Moab (Utah)
SERIES: 28146
TITLE: Accounts receivable reports
DATES: unknown
ARRANGEMENT: Chronological
DESCRIPTION: These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors, organizations, and citizens having accounts with municipal agencies.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 03/31/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
Fiscal
Fiscal.
PRIMARY DESIGNATION
Public
AGENCY: Moab (Utah)
SERIES: 28148
TITLE: Accounts receivable invoices
DATES: unknown
ARRANGEMENT: Alphanumeric
DESCRIPTION: These are invoices billing non-municipal agencies or institutions for supplies, services, or repairs provided by an agency.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 03/31/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
Fiscal
Fiscal
PRIMARY DESIGNATION
Public
AGENCY: Moab (Utah)
SERIES: 28150
TITLE: Utility garbage billing adjustments
DATES: unknown
ARRANGEMENT: Chronological
DESCRIPTION: These records document adjustments made in utility billings for debit, credits, refunds, returned checks and abatements. They include customer's name and address, type of adjustments and justification, total amount changed, and authorizing signatures.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
Fiscal
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private. UCA 63G-2-302(2)(b)(d)
AGENCY: Moab (Utah)
SERIES: 28151
TITLE: Water & sewer deposit register
DATES: unknown
ARRANGEMENT: Chronological
DESCRIPTION: These cards provide a record of customers required to pay a deposit to receive service. They include date, amount of deposit, name and address, account number, date signed, date account closed, and amount of deposit confiscated and reason.
RETENTION
Retain for 3 year(s) after final action
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years after after account closed and then destroy.
APPRAISAL
Fiscal
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private
AGENCY: Moab (Utah)
SERIES: 28152
TITLE: General ledger interest allocations
DATES: unknown
ARRANGEMENT: Chronological
DESCRIPTION: These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 11/21/2012
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
Fiscal
Fiscal
PRIMARY DESIGNATION
Public
AGENCY: Moab (Utah)
SERIES: 28153
TITLE: Utility meter readings
DATES: unknown
ARRANGEMENT: Chronological
DESCRIPTION: These books record the readings of customer's water, sewer or electric meters by municipal employees. They are used for billing purposes. The books include name of employee reading meter, meter readings, date read, account number, billing code, final reading, reasons for turnoff, if meter was pulled or reinstalled, and meter charges.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Meter reading records, GRS-1130
AUTHORIZED: 11/21/2012
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
Computer data files: Retain in Office for 3 years and then delete.
APPRAISAL
Administrative
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Moab (Utah)
SERIES: 28155
TITLE: Receipt register
DATES: unknown
ARRANGEMENT: Alphanumeric and thereafter chronological
DESCRIPTION: These are receipts issued for money received into entity accounts from all sources. Includes date of payment, department, or fund to which money belongs, receipt number and amount paid
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 04/24/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
Paper copy: Retain in Office for 4 years and then destroy.
APPRAISAL
Administrative Fiscal
Administrative and fiscal
PRIMARY DESIGNATION
Public
AGENCY: Moab (Utah)
SERIES: 28156
TITLE: Payment request
DATES: unknown
ARRANGEMENT: Chronological
DESCRIPTION: These are forms signed by customers requesting a refund of monies paid to the entity.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 04/24/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
Administrative Fiscal
Administrative and fiscal
PRIMARY DESIGNATION
Public
AGENCY: Moab (Utah)
SERIES: 28157
TITLE: Payment and adjustment register
DATES: unknown
ARRANGEMENT: Chronological
DESCRIPTION: These records document adjustments made in utility billings for debit, credits, refunds, returned checks and abatements. They include customer's name and address, type of adjustments and justification, total amount changed, and authorizing signatures.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
Administrative Fiscal
Administrative and fiscal
PRIMARY DESIGNATION
Public
AGENCY: Moab (Utah)
SERIES: 28158
TITLE: Bank statements
DATES: unknown
ARRANGEMENT: Chronological
DESCRIPTION: These are monthly statements showing the amount of money on deposit to the credit of the entity showing date, name of bank, total deposit, withdrawals, and cash balance with interest on daily bank balances.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 01/20/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
Administrative Fiscal
Administrative and fiscal
PRIMARY DESIGNATION
Public
AGENCY: Moab (Utah)
SERIES: 28159
TITLE: Bank deposity summary
DATES: unknown
ARRANGEMENT: Chronological
DESCRIPTION: These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 01/20/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
Paper copy: Retain in Office for 4 years and then destroy.
APPRAISAL
Administrative Fiscal
PRIMARY DESIGNATION
Public
AGENCY: Moab (Utah)
SERIES: 28160
TITLE: Deposit daily summary - MRAC
DATES: 2011-
ARRANGEMENT: Chronological
DESCRIPTION: These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 01/20/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
Paper copy: Retain in Office for 4 years and then destroy.
APPRAISAL
Administrative Fiscal
Administrative and fiscal
PRIMARY DESIGNATION
Public
AGENCY: Moab (Utah)
SERIES: 27828
TITLE: Government Records Access and Management Act (GRAMA) requests
DATES: 1998-
ARRANGEMENT: numerical by records request number
DESCRIPTION: These request forms document individuals seeking access to municipal records as provided under UCA 63-2-204 (1997). They include requester's name, address, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.
RETENTION
Retain for 1 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Records access requests and appeals, GRS-1711
AUTHORIZED: 10/07/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then destroy.
APPRAISAL
Administrative Legal
PRIMARY DESIGNATION
Public
AGENCY: Moab (Utah)
SERIES: 27829
TITLE: Annual financial reports
DATES: 1970-
ARRANGEMENT: chronological
DESCRIPTION: These are statistical reports on the financial affairs of the entire municipality. "Within 180 days after the close of each fiscal year the city recorder or other delegated person shall present to the governing body an annual financial report prepared in conformity with generally accepted accounting principles, as prescribed in the Uniform Accounting Manual for Utah cities (UCA 10-6-150 (1997)). "Copies of the annual financial report....shall be filed with the state auditor and shall be filed as a public document in the office of the city recorder" (UCA 10-6-150 (1997)).
RETENTION
Permanent. Retain for 104 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Audited financial statements, GRS-1857
AUTHORIZED: 08/22/2018
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 99 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Fiscal
PRIMARY DESIGNATION
Public
AGENCY: Moab (Utah)
SERIES: 27830
TITLE: Accounts payable warrants
DATES: 1970-
ARRANGEMENT: chronological thereunder alphabetical
DESCRIPTION: These records are used to pay municipal bills. They include copies of checks, invoices, purchase orders, and receiving reports. May also include correspondence with vendors and computer printouts.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 03/31/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
Fiscal
PRIMARY DESIGNATION
Public
AGENCY: Moab (Utah)
SERIES: 27831
TITLE: Check registers
DATES: 1970-
ARRANGEMENT: numerical
DESCRIPTION: These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.
RETENTION
Retain for 7 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule State government accounts payable and receivable records, GRS-1854
AUTHORIZED: 03/31/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 7 years and then destroy.
APPRAISAL
Fiscal
PRIMARY DESIGNATION
Public
AGENCY: Moab (Utah)
SERIES: 27832
TITLE: Detail general ledgers
DATES: 1970-
ARRANGEMENT: chronological
DESCRIPTION: These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 11/28/2011
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
Administrative Fiscal Historical
PRIMARY DESIGNATION
Public
AGENCY: Moab (Utah)
SERIES: 27833
TITLE: Fuel records
DATES: 1970-
ARRANGEMENT: chronological
DESCRIPTION: These are logs, reports, or similar records documenting mileage and gasoline, oil, and diesel fuel used by the municipal vehicles.
RETENTION
Retain for 2 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then destroy.
APPRAISAL
Fiscal
PRIMARY DESIGNATION
Public
AGENCY: Moab (Utah)
SERIES: 27404
TITLE: Zoning complaints and enforcement
DATES: 1998-
ARRANGEMENT: Chronological by date of notice.
DESCRIPTION: These case files document housing and zoning complaints. They are used to document municipal actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant. Includes copies of all correspondence related to enforcement of complaints.
RETENTION
Retain for 5 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Enforcement case files, GRS-446
AUTHORIZED: 11/19/2019
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then destroy.
Computer data files: Retain in Office for 5 years and then delete.
APPRAISAL
Administrative
AGENCY: Moab (Utah)
SERIES: 27405
TITLE: Business license list
DATES: 1998-
ARRANGEMENT: Alphabetical by name of business
DESCRIPTION: The business license list tracks all approved business license applications and renewals. Information in the applications includes licensee contact information as well as license number, business name and location, business type, business owner?s name, billing name, telephone number, and e-mail address.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Permit and licensing records, GRS-1724
AUTHORIZED: 05/09/2016
FORMAT MANAGEMENT
Computer data files: Retain in Office for 3 years and then delete.
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
Administrative
AGENCY: Moab (Utah)
SERIES: 27406
TITLE: Cell phone records
DATES: 1998-
ARRANGEMENT: Numerical by phone number
DESCRIPTION: These are invoices billing non-municipal agencies or institutions for telephone services or repairs.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 03/31/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
Administrative Fiscal
PRIMARY DESIGNATION
Public
AGENCY: Moab (Utah)
SERIES: 27407
TITLE: Municipal tenant leases
DATES: 2005-
ARRANGEMENT: Alphabetical by leasee name
DESCRIPTION: These records document building or equipment leasing contracts between the municipality and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.
RETENTION
Retain for 7 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Contract and lease records, GRS-1731
AUTHORIZED: 02/08/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 7 years and then destroy.
Computer data files: Retain in Office for 7 years and then delete.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Moab (Utah)
SERIES: 27834
TITLE: Building permit files
DATES: 1970-
ARRANGEMENT: numerical
DESCRIPTION: These permits are issued as official building authorization for a variety of actions (construction, demolition, the installation of plumbing, electrical or mechanical equipment, and the placement of barricades). They contain inspection requests, inspection reports, certificates of occupancy, and any pertinent information relating to the project. They may also contain water source, sewer system, flood plain, and tank certificates.
RETENTION
Permanent. Retain for 104 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Building permit indexes, GRS-439
AUTHORIZED: 03/13/2022
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 99 years and then transfer to State Archives with authority to weed.
APPRAISAL
Historical Legal
PRIMARY DESIGNATION
Public
AGENCY: Moab (Utah)
SERIES: 29303
TITLE: General plans
DATES: 2017-
ARRANGEMENT: none
DESCRIPTION: These are comprehensive plans for municipal development adopted by the city commission. "Each municipality shall prepare and adopt a comprehensive, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality" (Utah Code 10-9a-401(1) (2005)). "The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include "planning commission's recommendations for the development of the territory covered by the plan, and may include, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation, redevelopment, and conservation element; (f) an economic element; (g) recommendations for implementing the plan, including the use of zoning ordinances, subdivision ordinances, capital improvement plans, and other appropriate actions; and any other elements that the municipality c a rehabilitation, redevelopment, and conservation element; (f) an economic element; (g) recommendations for implementing the plan, including the use of zoning ordinances, subdivision ordinances, capital improvement plans, and other appropriate actions; and any other elements that the municipality considers appropriate" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps, plats, and charts.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
APPRAISAL
Administrative Historical Legal
AGENCY: Moab (Utah)
SERIES: 29394
TITLE: Budgets
DATES: 2011-
ARRANGEMENT: none
DESCRIPTION: The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Audited financial statements, GRS-1857
AUTHORIZED: 07/21/2017
FORMAT MANAGEMENT
APPRAISAL
Administrative Fiscal Historical