Morgan County School District (Utah)

6949--School Board minutes
10218--United States Department of Agriculture commodity food acceptance sheet
14047--Official transcripts
29540--Policy and procedure
29217--Student history
29513--Budget and Finance
30523--Board meeting agendas

AGENCY: Morgan County School District (Utah)

SERIES: 6949
TITLE: School Board minutes
DATES: 1880-
ARRANGEMENT: Generally chronological or reverse chronological by meeting date.

DESCRIPTION: These are minutes of regular and special meetings of the Board of Education. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting, board members absent and present, summary of proceedings and decisions made by the board.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709

AUTHORIZED: 01/02/2018

FORMAT MANAGEMENT

Paper: Retain in Office permanently or until administrative need ends and then transfer to State Archives.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

The records in this series have permanent historical value as documentation of administration and decision-making at the highest level of the school district.

PRIMARY DESIGNATION

Public


AGENCY: Morgan County School District (Utah)

SERIES: 10218
TITLE: United States Department of Agriculture commodity food acceptance sheet
DATES: ca. 1980-
ARRANGEMENT: Chronological

DESCRIPTION: These sheets are received monthly by the district's lunch supervisor from the Office Education Child Nutrition Program. They notify the district of foods to be received from the United States Department of Agriculture for the following month. The sheets include date, allocation number, description of commodity, estimated delivery date, date any difference must be received, names of recipient centers, quantity allocated, quantity accepted, name of recipient center, authorized signature, and date.

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Department of agriculture food usage and inventory report, GRS-1414

AUTHORIZED: 01/02/2018

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public


AGENCY: Morgan County School District (Utah)

SERIES: 14047
TITLE: Official transcripts
DATES: 1900-
ARRANGEMENT: Alphabetical by student surname.

DESCRIPTION: These transcripts document the classes students attended and the credits they earned. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists, attendance, test scores, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts.

RETENTION

Permanent. Retain for 40 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Graduation and transcripts, GRS-1506

AUTHORIZED: 06/21/2017

FORMAT MANAGEMENT

Microfilm master: Retain in State Archives permanently with authority to weed.

Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 35 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

Official transcripts document students' attendance and completion of school. They are fundamental historical records about students and are important for documenting qualifications and residency.

PRIMARY DESIGNATION

Exempt. 34 CFR Part 99.30,31 (2015)ķUtah Code 63G-2-201(3)(b)(2013)


AGENCY: Morgan County School District (Utah)

SERIES: 29540
TITLE: Policy and procedure
DATES: 2016-
ARRANGEMENT: none

DESCRIPTION: These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations, and related correspondence.

RETENTION

Retain for 10 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

APPRAISAL

Administrative Fiscal Legal


AGENCY: Morgan County School District (Utah)

SERIES: 29217
TITLE: Student history
DATES: 1900-
ARRANGEMENT: Chronological by year, therunder alphabetical by student.

DESCRIPTION: These records support the agency's administrative function to document student attendance. Records include each student's name, date of birth, parents or guardians, date that student entered and exited the school, and the number of days in attendance.

RETENTION

Permanent. Retain for 20 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Student history, GRS-1499

AUTHORIZED: 06/19/2017

FORMAT MANAGEMENT

Paper: Retain in Office for 20 years and then transfer to State Archives with authority to weed.

Computer data files: Retain in Office for 20 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

These records have long-term historical value documenting student participation in school systems and residency. They also can be used to determine citizenship per the Dream Act (S. 952, H.R. 1842, S. 1258).

PRIMARY DESIGNATION

Exempt. 34 CFR Part 99.30,31 (2015); Utah Code 63G-2-201(3)(b)(2017)


AGENCY: Morgan County School District (Utah)

SERIES: 29513
TITLE: Budget and Finance
DATES: 2014-
ARRANGEMENT: chronological

DESCRIPTION: The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. "Prior to June 22 of each year, each local school board shall adopt a budget and make appropriations for the next fiscal year" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995), "the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year." The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.

RETENTION

Retain for 10 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

APPRAISAL

Administrative Fiscal


AGENCY: Morgan County School District (Utah)

SERIES: 30523
TITLE: Board meeting agendas
DATES: 1950-1962
ARRANGEMENT: Chronological by meeting date.

DESCRIPTION: Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed, discussed, or decided, and votes taken (Utah Code 52-4-203(2014)). This retention schedule includes agendas, notices, any public materials distributed or presented during the meeting, as well as meeting packets or other documents in final form distributed to body members prior to or during the meeting in order to provide context for matters proposed, discussed, or decided. May include public and non-public materials.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709

AUTHORIZED: 04/21/2023

FORMAT MANAGEMENT

Paper: Retain in Office permanently or until administrative need ends and then transfer to State Archives with authority to weed.

APPRAISAL

Historical

The records in this series have permanent historical value as documentation of business handled by the school board.

PRIMARY DESIGNATION

Public