Utah Department of Administrative Services

Division of Archives & Records Service

Morgan (Utah)

80332--City Council minutes
28258--Cemetery deeds
28271--Cemetery maps

AGENCY: Morgan (Utah)

SERIES: 80332
TITLE: City Council minutes
DATES: i 1868-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: The city and town council minute book were created as the officialrecord of the city council meetings. Handwritten entries were usually made by the city clerk in meetings that were held on a regular basis. Special meetings were scheduled as needed. Typical entries contain information about budgeting and finance; city ordinances; business and professional licensing procedures; police activities; and improvements in public service such as street repairs.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed and then MICROFILM AND RETAIN ORIGINAL PERMANENTLY..

Microfilm master: Retain in Office permanently.

Microfilm duplicate: For records beginning in 1868 through 1984. Retain in State Archives permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 13.

PRIMARY DESIGNATION

Public


AGENCY: Morgan (Utah)

SERIES: 28258
TITLE: Cemetery deeds
DATES: 1900-
ARRANGEMENT: Alphabetical by owner name.

DESCRIPTION: This series contains cemetery copies of deeds for cemetery plots in both Morgan Cemetery No. 1 (South) and Cemetery No. 2 (North). These records are kept in bound volumes and are used by cemetery staff to track ownership and burial rights for cemetery plots. The deeds typically list such information as the name of the purchaser, the date of purchase, the location of plot (s), the number of plots, the amount paid, and the signatures of the mayor and recorder certifying the record.

The earliest deeds are hand-written copies, but later deeds are duplicates filled out on standardized forms. A number of other documents are inter-filed in the books. These documents are typically related to the deed with which they are filed and include such things as duplicate copies of deeds, receipts, plot maps, record of ownership transfers .

These are copies of actual deeds issued to owners of cemetery plots. They are used to keep an accurate record of plot ownership and whether they have perpetual care. They include deed number, date issued, name of owner, amount of ground purchased, description of grave purchased, amount paid and receipt number. In some communities these deeds are recorded by the county recorder, but in most communities the deeds are not recorded and the municipality retains the official copy. These deeds are also called "Burial Rights."

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

M-Disk: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 17, Item 3.

This series has permanent legal and historical value as documentation of plot ownership and burial rights in the cemetery.

PRIMARY DESIGNATION

Public


AGENCY: Morgan (Utah)

SERIES: 28271
TITLE: Cemetery maps
DATES: 1931-
ARRANGEMENT: By size, thereunder numerical by cemetery, thereunder roughly alphanumerical by block

DESCRIPTION: This series contains various maps used to document the location of plots and burials in Morgan City Cemeteries 1 (South) and 2 (North). The oldest surviving maps are ink-on-linen drawings. More recent maps are black or blue line copies on paper and ink on mylar. These books contain maps of the cemetery. They are used daily to locate specific grave sites. These books include index, plat, and lot pages. The cemetery may only have a single wall map which serves as a key to locating specific graves.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

M-Disk: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 17, Item 7.

This series has permanent historical and legal value as documentation of the layout of the Morgan cemeteries and the location of burial plots.

PRIMARY DESIGNATION

Public