Utah Department of Administrative Services

Division of Archives & Records Service

Attorney General's Office

21999--Indian Ridge case file
20369--Opinions (informal)
14249--Publications
27931--Diligent Enforcement of 1998 Tobacco Settlement records
61--Correspondence
62--Administrative records
63--Annual reports
64--Case files
161--Financial records
256--Guardianship case files
265--Assistant Attorney General correspondence
282--Civil case files
1522--Civil rights litigation files
5372--Executive correspondence
6358--General correspondence files
4231--Felony criminal case files
8533--Daily time entry slips
7191--Opinions (formal)
10894--Phone message registers
11871--Warrant requests
9603--Personnel files
9605--Administrative payroll report files
9606--Administrative reference/reading files
9638--Time and attendance reports

AGENCY: Attorney General's Office

SERIES: 21999
TITLE: Indian Ridge case file
DATES: undated
ARRANGEMENT: none

DESCRIPTION: Case #105-79008; received in archives 1984.

RETENTION

DISPOSITION

.

FORMAT MANAGEMENT

APPRAISAL


AGENCY: Attorney General's Office

SERIES: 20369
TITLE: Opinions (informal)
DATES: 1969-
ARRANGEMENT: Numerical by opinion number, numbers assigned chronologically.

DESCRIPTION: These are Attorney General's informal opinions. State and local government agencies may present requests for opinions on questions of law to the Attorney General's Office. Unlike formal opinions, informal opinions do not undergo a scrutiny process and are not considered the opinion of the Office. Informal opinions may be considered to be legal advice. Opinions usually include the initiating request, an opinion, and an index memorandum.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Records Center for 5 years after being microfilmed and then destroy provided microfilm has passed inspection.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical Legal

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 5.

This disposition is based on the usefulness of these records in documenting legal issues facing state agencies.

PRIMARY DESIGNATION

Public


AGENCY: Attorney General's Office

SERIES: 14249
TITLE: Publications
DATES: 1919-
ARRANGEMENT: Chronological

DESCRIPTION: This series contains documents created by the agency, including pamphlets, reports, leaflets, file manuals, and other published or processed documents. These records include information on administration, legal matters, fiscal and financial operations, law, inheritance, agreements, courts, litigation, and all other activities of the Attorney General's Office. This series consists primarily of isolated publications not part of a more specific series.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year or until superseded and then transfer to State Archives with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

These records serve to document the history of the agency through its services, activities and programs. Records may contain pamphlets, leaflets, manuals, and other published or processed documents created by the agency to inform the public of the agency?s services and programs.

PRIMARY DESIGNATION

Public


AGENCY: Attorney General's Office

SERIES: 27931
TITLE: Diligent Enforcement of 1998 Tobacco Settlement records
DATES: 1994-
ARRANGEMENT: chronological by year

DESCRIPTION: This series contains records used to document entitlement to payment mandated by a November 1998 tobacco settlement which grew out of a multi-state legal effort to recover the costs of caring for smokers who had developed tobacco-related illnesses. According to the Master Settlement Agreement (MSA) tobacco companies annually compensate states that "diligently enforce" the laws which grew out of the settlement. Most documents were received from the Miscellaneous Tax Unit, Utah State Tax Commission (USTC), which pertain to the enforcement of the 1998 tobacco settlement for the years 1994-2008. These documents are working files used by the Attorney General's Office in the 2003 Diligent Enforcement Arbitration proceedings. Included are the working files of USTC employees.

RETENTION

Retain 30 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 29 years and then destroy.

APPRAISAL

Fiscal Legal

This disposition is based on legal and fiscal value of enforcement of the 1999 Tobacco Settlement.

PRIMARY DESIGNATION

Protected. Taxpayer records and litigation documents


AGENCY: Attorney General's Office

SERIES: 61
TITLE: Correspondence
DATES: 1896-
ARRANGEMENT: Alphanumerical.

DESCRIPTION: Correspondence documents the administration or management of the Attorney General's office, office organization, its policies, procedures and achievements.

RETENTION

Retain in Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Legal

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 9.

PRIMARY DESIGNATION

Public


AGENCY: Attorney General's Office

SERIES: 62
TITLE: Administrative records
DATES: 1902-
ARRANGEMENT: Alphanumerical.

DESCRIPTION: 18 March 1993 RTS includes opinions, 1967-1973. Series includes correspondence, case files, publications, etc. removed from the Attorney General's office in November 1982; boxed randomly, and although the boxes say "see rts", there is no extant rts. Box 56 includes court records for the Ted Bundy and William Andrews cases.

RETENTION

Retain in Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently and then microfilm.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 19.

These records have research value for capital cases during the years 1967-1973. Series includes correspondence, case files, publications, etc. removed from the Attorney General's office in November 1982; boxed randomly, and although the boxes say "see rts", there is no extant rts. Box 56 includes court records for the Ted Bundy and William Andrews cases.

PRIMARY DESIGNATION

Public


AGENCY: Attorney General's Office

SERIES: 63
TITLE: Annual reports
DATES: 1896-
ARRANGEMENT: Chronological by date.

DESCRIPTION: These reports describe the conditions and affairs of the agency. The reports contain information pertaining to court activities, finances and district attorneys' activities for the preceding year. The reports also contain the opinions issued by the Attorney General's office.

RETENTION

Retain 10 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

These records have historical value as annual reports created by the agency to document agency administration, activities, programs, and achievements during the year. Records may include pamphlets, leaflets, statistical reports, outcome reports, and other documents for the agency's assessment reporting requirements.

PRIMARY DESIGNATION

Public


AGENCY: Attorney General's Office

SERIES: 64
TITLE: Case files
DATES: 1898-
ARRANGEMENT: Alphanumerical

DESCRIPTION: These records document cases handled by the Attorney General's Office beginning early in the agency's history. Examples of the cases range from actions taken on business such as Mountain Fuel, Utah Gas Service, Utah Power and Light Company, San Miguel Power, American-Hughes Airwest, American Air, Western Air, and Ernest H. Dean.

RETENTION

Retain 10 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after case closes and then transfer to State Records Center. Retain in State Records Center for 9 years and then transfer to State Archives with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on the historical value to researchers interested in early cases handled by the Attorney General's Office and business activities in Utah.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. UCA 63G-2-305 (2008)


AGENCY: Attorney General's Office

SERIES: 161
TITLE: Financial records
DATES: 1963-
ARRANGEMENT: Alphanumerical.
ANNUAL ACCUMULATION: 3.00 cubic feet.

DESCRIPTION: These records document the financial transactions of the Administration Division of the Attorney General's Office. Information includes attorney work product, fees, capital outlays, current expense files, and budget request files.

RETENTION

Retain 7 years after closure.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after closure and then transfer to State Records Center. Retain in State Records Center for 6 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah State General Records Retention Schedule, Schedule 7, Item 19.

This disposition is based on the administrative needs expressed by the agency for the purpose of conducting audits.

PRIMARY DESIGNATION

Protected

SECONDARY DESIGNATION

Public. UCA 63G-2-301 (2008)


AGENCY: Attorney General's Office

SERIES: 256
TITLE: Guardianship case files
DATES: undated
ARRANGEMENT: Alphanumerical.

DESCRIPTION:

RETENTION

Retain in Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL


AGENCY: Attorney General's Office

SERIES: 265
TITLE: Assistant Attorney General correspondence
DATES: 1969-
ARRANGEMENT: Alphanumerical.

DESCRIPTION: Records not duplicated elsewhere that document how the office is organized and how it functions, its pattern of action, its policies, procedures and achievements.

RETENTION

Retain 10 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 7 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Legal

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 9.

These records provide a perspective from the assistant attorney general's correspondence about legal matters in the state.

PRIMARY DESIGNATION

Public


AGENCY: Attorney General's Office

SERIES: 282
TITLE: Civil case files
DATES: 1921-
ARRANGEMENT: Alphabetical by case name or designation.
ANNUAL ACCUMULATION: 20.00 cubic feet.

DESCRIPTION: These files document civil procedures undertaken by the Attorney General's Office. These are cases involving civil litigation taken by the state and prosecuted by state attorneys. Information includes attorney notes and work product, correspondence, and court documents.

RETENTION

Retain 15 years.

DISPOSITION

Transfer to the State Archives with authority to weed provided no pending action or litigation

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after case closes and then transfer to State Records Center. Retain in State Records Center for 14 years and then transfer to State Archives provided no pending action or litigation.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

These records document the history of civil litigation in the state.

PRIMARY DESIGNATION

Protected

SECONDARY DESIGNATION

Private. UCA 63G-2-302 (2008)


AGENCY: Attorney General's Office

SERIES: 1522
TITLE: Civil rights litigation files
DATES: 1975-
ARRANGEMENT: Alphanumerical
ANNUAL ACCUMULATION: 5.00 cubic feet.

DESCRIPTION: These files document civil rights cases litigated by the Attorney General's Office. Information includes pleadings, affidavits, and attorney work product.

RETENTION

Retain 10 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after case closes and then transfer to State Records Center. Retain in State Records Center for 9 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on the secondary historical value to researchers interested in civil rights issues in the State of Utah.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. UCA 63G-2-305 (2008)

Private. UCA 63G-2-302 (2008)


AGENCY: Attorney General's Office

SERIES: 5372
TITLE: Executive correspondence
DATES: 1930-
ARRANGEMENT: Alphabetical by subject
ANNUAL ACCUMULATION: 11.00 cubic feet.

DESCRIPTION: These files document executive correspondence of the Attorney General. Information includes correspondence, subject files, research information, policy decisions, memoranda, conference information, issues related to the administration, reports, subject files, and directives.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 9 years or until administration ends and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 9.

PRIMARY DESIGNATION

Public


AGENCY: Attorney General's Office

SERIES: 6358
TITLE: General correspondence files
DATES: 1989-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: These are reading files created by attorneys within the Criminal Appeals Division and include miscellaneous correspondence, letters, and memorandums. These materials do not relate to specific court cases being handled by the division and are very general in nature.

RETENTION

Retain 5 years. Transfer to Archives.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 4 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 6.

This disposition is based on the administrative needs expressed by the agency.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302 (2008)


AGENCY: Attorney General's Office

SERIES: 4231
TITLE: Felony criminal case files
DATES: 1911-
ARRANGEMENT: Numerical by case number
ANNUAL ACCUMULATION: 20.00 cubic feet.

DESCRIPTION: These files document felony criminal investigations and prosecutions by staff attorneys in the Criminal Justice Division and Children's Justice Division. Staff attorneys are responsible for investigating criminal complaints filed with these offices. Information includes police reports, memoranda, correspondence, depositions, interviews, court documents, attorney's research notes, and evidentiary documentation.

RETENTION

Retain 30 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after case is closed and then transfer to State Records Center. Retain in State Records Center for 29 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical Legal

Some cases have historical value because they involve high profile individuals or issues. The Archives staff will determine which cases should be retained permanently and will have authority to generously weed this series.

PRIMARY DESIGNATION

Protected. UCA 63G-2-305(9) 2008

SECONDARY DESIGNATION

Private. UCA 63G-2-302(2)(d) (2008)

Public. Documents from a public hearing


AGENCY: Attorney General's Office

SERIES: 8533
TITLE: Daily time entry slips
DATES: i 1983-
ARRANGEMENT: Chronological

DESCRIPTION: These files document time slips which account for the amount of time spent and type of services performed by assistant attorneys general in providing counsel to state agencies. This information is then used to prepare billing statements. Information includes names of assistant attorneys general, names of state agencies for which the work was done, case names, case numbers, client numbers, hours worked, type of work accomplished, and time not worked due to sickness or leave time taken.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah State General Records Retention Schedule, Schedule 10, Item 25.

PRIMARY DESIGNATION

Public


AGENCY: Attorney General's Office

SERIES: 7191
TITLE: Opinions (formal)
DATES: 1945-
ARRANGEMENT: Numerical by opinion number.

DESCRIPTION: State and local government agencies may present requests for opinions on questions of law to the Attorney General's Office. Formal opinions, while written by attorneys within the Attorney General's Office, undergo scrutiny at several levels within the office. Once approved by the Attorney General, these are published and released as the official opinion of the Office rather than simply legal advice. Opinions usually include the initiating request, an opinion, and an index memorandum.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection and provided index memorandum has been returned to agency.

Microfiche master: Retain in State Archives permanently.

Microfiche duplicate: Retain in Office permanently.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

Microfilm master: For records beginning in 1945 through 1976. Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

Paper: For records beginning in 1971 through 1988. Retain in State Archives until microfilmed and then destroy provided microfilm has passed inspection.

APPRAISAL

Administrative Fiscal Historical Legal

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 5.

This disposition is based on the significance of the attorney general's rulings in documenting issues facing state agencies.

PRIMARY DESIGNATION

Public


AGENCY: Attorney General's Office

SERIES: 10894
TITLE: Phone message registers
DATES: 1990-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: Message registers, logs, performance reports, daily load reports, and related or similar records.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah State General Records Retention Schedule, Schedule 4, Item 8.


AGENCY: Attorney General's Office

SERIES: 11871
TITLE: Warrant requests
DATES: 1980-
ARRANGEMENT: Numerical by warrant number
ANNUAL ACCUMULATION: 15.00 cubic feet.

DESCRIPTION: Requests from state agencies to the Division of Finance to pay vendors for supplies and/or services the vendors have provided to the agencies.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper copy: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah State General Records Retention Schedule, Schedule 7, Item 49.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. Social security number


AGENCY: Attorney General's Office

SERIES: 9603
TITLE: Personnel files
DATES: 1980-
ARRANGEMENT: Alphabetical by surname

DESCRIPTION: Complete work history of individual while employed by the State. Refer to UCA 67-18-1, et seq. When an employee transfers to another state agency, the official personnel file must be sent to the new agency.

RETENTION

Retain 65 years after termination

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 30 years after separation of employee or until three years after retirement and then transfer to State Records Center. Retain in State Records Center for 35 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah State General Records Retention Schedule, Schedule 11, Item 2.

PRIMARY DESIGNATION

Private. UCA 63G-2-302(1),(2),(3)

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(9)(a),(10)


AGENCY: Attorney General's Office

SERIES: 9605
TITLE: Administrative payroll report files
DATES: 1980-
ARRANGEMENT: Numerical by report number

DESCRIPTION: Reports and statistics with supporting and related records pertaining to workload and personnel management, payroll operations and administration.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah State General Records Retention Schedule, Schedule 10, Item 1.

PRIMARY DESIGNATION

Public. Eighteen personal data elements identified by the State Records Committee

SECONDARY DESIGNATION

Private


AGENCY: Attorney General's Office

SERIES: 9606
TITLE: Administrative reference/reading files
DATES: 1982-
ARRANGEMENT: Alphabetical by surname

DESCRIPTION: Record of all memoranda and correspondence generated by another agency for general reference by all agency employees.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year or until administrative need ends whichever is first and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 3.

PRIMARY DESIGNATION

Public


AGENCY: Attorney General's Office

SERIES: 9638
TITLE: Time and attendance reports
DATES: 1970-
ARRANGEMENT: Alphabetical by surname

DESCRIPTION: State employee time sheets, including Flextime Attendance Reports Supplemental time and attendance records, such as sign-in/sign-out sheets and work reports that are used for time accounting under flextime systems.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah State General Records Retention Schedule, Schedule 10, Item 25.

PRIMARY DESIGNATION

Public