Attorney General's Office
61--Correspondence62--Administrative records
63--Annual reports
64--Case files
161--Financial records
144--Claims against the state
256--Guardianship case files
265--Assistant Attorney General correspondence
282--Civil case files
1522--Civil rights litigation files
7191--Opinions (formal)
5372--Executive correspondence
6358--Administrative correspondence records
9603--Personnel files
9605--Administrative payroll report files
8533--Daily time entry slips
9638--Time and attendance reports
14249--Publications
20369--Opinions (informal)
27931--Diligent Enforcement of 1998 Tobacco Settlement records
28828--Federal grant financial records
AGENCY: Attorney General's Office
SERIES: 61
TITLE: Correspondence
DATES: 1896-
ARRANGEMENT: Alphanumerical.
DESCRIPTION: Correspondence documents the administration or management of the Attorney General's office, office organization, its policies, procedures and achievements.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule State agency executive correspondence, GRS-1758
AUTHORIZED: 03/30/2015
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Legal
PRIMARY DESIGNATION
Public
AGENCY: Attorney General's Office
SERIES: 62
TITLE: Administrative records
DATES: 1902-
ARRANGEMENT: Alphanumerical.
DESCRIPTION: 18 March 1993 RTS includes opinions, 1967-1973. Series includes correspondence, case files, publications, etc. removed from the Attorney General's office in November 1982; boxed randomly, and although the boxes say "see rts", there is no extant rts. Box 56 includes court records for the Ted Bundy and William Andrews cases.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Agency history records, GRS-1723
AUTHORIZED: 06/26/2019
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently and then microfilm.
Microfiche master: Retain in State Archives permanently with authority to weed.
Microfiche duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical
These records have research value for capital cases during the years 1967-1973. Series includes correspondence, case files, publications, etc. removed from the Attorney General's office in November 1982; boxed randomly, and although the boxes say "see rts", there is no extant rts. Box 56 includes court records for the Ted Bundy and William Andrews cases.
PRIMARY DESIGNATION
Public
AGENCY: Attorney General's Office
SERIES: 63
TITLE: Annual reports
DATES: 1896-
ARRANGEMENT: Chronological by date.
DESCRIPTION: These reports describe the conditions and affairs of the agency. The reports contain information pertaining to court activities, finances and district attorneys' activities for the preceding year. The reports also contain the opinions issued by the Attorney General's office.
RETENTION
Permanent. Retain for 10 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678
AUTHORIZED: 03/16/2009
FORMAT MANAGEMENT
Paper: Retain in Office for 10 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
These records have historical value as annual reports created by the agency to document agency administration, activities, programs, and achievements during the year. Records may include pamphlets, leaflets, statistical reports, outcome reports, and other documents for the agency's assessment reporting requirements.
PRIMARY DESIGNATION
Public
AGENCY: Attorney General's Office
SERIES: 64
TITLE: Case files
DATES: 1898-
ARRANGEMENT: Alphanumerical
DESCRIPTION: These records document cases handled by the Attorney General's Office beginning early in the agency's history. Examples of the cases range from actions taken on business such as Mountain Fuel, Utah Gas Service, Utah Power and Light Company, San Miguel Power, American-Hughes Airwest, American Air, Western Air, and Ernest H. Dean.
RETENTION
Permanent. Retain for 10 year(s) after case is closed
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 07/2000
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after case is closed and then transfer to State Records Center. Retain in State Records Center for 9 years and then transfer to State Archives with authority to weed.
Microfiche master: Retain in State Archives permanently with authority to weed.
Microfiche duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical
This disposition is based on the historical value to researchers interested in early cases handled by the Attorney General's Office and business activities in Utah.
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Protected. UCA 63G-2-305 (2008)
AGENCY: Attorney General's Office
SERIES: 161
TITLE: Financial records
DATES: 1963-
ARRANGEMENT: Alphanumerical.
DESCRIPTION: These records document the financial transactions of the Administration Division of the Attorney General's Office. Information includes attorney work product, fees, capital outlays, current expense files, and budget request files.
RETENTION
Retain for 2 year(s) after final action
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years after closure and then destroy.
APPRAISAL
Administrative Fiscal
This disposition is based on the administrative needs expressed by the agency for the purpose of conducting audits.
PRIMARY DESIGNATION
Protected
SECONDARY DESIGNATION
Public. UCA 63G-2-301 (2008)
AGENCY: Attorney General's Office
SERIES: 144
TITLE: Claims against the state
DATES: 1955-
ARRANGEMENT: Alphanumerical.
DESCRIPTION: These records document claims filed against the State of Utah by individuals and businesses. The Attorney General's Office is responsible for representing the State of Utah in suits brought before the courts. Information includes pleadings, affidavits, and attorney work product.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 09/1998
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 9 years and then destroy.
Computer data files: Retain in Office for 10 years and then delete.
APPRAISAL
Administrative Fiscal
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Protected. UCA 63G-2-305 (2008)
AGENCY: Attorney General's Office
SERIES: 256
TITLE: Guardianship case files
DATES: undated
ARRANGEMENT: Alphanumerical.
DESCRIPTION:
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
AGENCY: Attorney General's Office
SERIES: 265
TITLE: Assistant Attorney General correspondence
DATES: 1969-
ARRANGEMENT: Alphanumerical.
DESCRIPTION: Records not duplicated elsewhere that document how the office is organized and how it functions, its pattern of action, its policies, procedures and achievements.
RETENTION
Permanent. Retain for 10 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule State agency executive correspondence, GRS-1758
AUTHORIZED: 03/30/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 7 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Legal
These records provide a perspective from the assistant attorney general's correspondence about legal matters in the state.
PRIMARY DESIGNATION
Public
AGENCY: Attorney General's Office
SERIES: 282
TITLE: Civil case files
DATES: 1921-
ARRANGEMENT: Alphabetical by case name or designation.
DESCRIPTION: These files document civil procedures undertaken by the Attorney General's Office. These are cases involving civil litigation taken by the state and prosecuted by state attorneys. Information includes attorney notes and work product, correspondence, and court documents.
RETENTION
Permanent. Retain for 15 year(s) after case is closed
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 06/1999
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after case is closed and then transfer to State Records Center. Retain in State Records Center for 14 years and then transfer to State Archives.
Microfiche master: Retain in State Archives permanently with authority to weed.
Microfiche duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical
These records document the history of civil litigation in the state.
PRIMARY DESIGNATION
Protected
SECONDARY DESIGNATION
Private. UCA 63G-2-302 (2008)
AGENCY: Attorney General's Office
SERIES: 1522
TITLE: Civil rights litigation files
DATES: 1975-
ARRANGEMENT: Alphanumerical.
DESCRIPTION: These files document civil rights cases litigated by the Attorney General's Office. Information includes pleadings, affidavits, and attorney work product.
RETENTION
Permanent. Retain for 10 year(s) after case is closed
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 09/1998
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after case is closed and then transfer to State Records Center. Retain in State Records Center for 9 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
This disposition is based on the secondary historical value to researchers interested in civil rights issues in the State of Utah.
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Protected. UCA 63G-2-305 (2008)
Private. UCA 63G-2-302 (2008)
AGENCY: Attorney General's Office
SERIES: 7191
TITLE: Opinions (formal)
DATES: 1945-
ARRANGEMENT: Numerical by opinion number.
DESCRIPTION: State and local government agencies may present requests for opinions on questions of law to the Attorney General's Office. Formal opinions, while written by attorneys within the Attorney General's Office, undergo scrutiny at several levels within the office. Once approved by the Attorney General, these are published and released as the official opinion of the Office rather than simply legal advice. Opinions usually include the initiating request, an opinion, and an index memorandum.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Formal opinion records, GRS-1722
AUTHORIZED: 05/15/2017
FORMAT MANAGEMENT
Paper: Retain in Office until microfilmed and then transfer to State Archives with authority to weed provided index memorandum has been returned to agency.
Microfiche master: Retain in State Archives permanently.
Microfiche duplicate: Retain in Office permanently.
Microfiche duplicate: Retain in State Archives permanently with authority to weed.
Microfilm master: For records beginning in 1945 through 1976. Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
Paper: For records beginning in 1971 through 1988. Retain in State Archives permanently or until microfilmed.
APPRAISAL
Administrative Fiscal Historical Legal
This disposition is based on the significance of the attorney general's rulings in documenting issues facing state agencies.
PRIMARY DESIGNATION
Public
AGENCY: Attorney General's Office
SERIES: 5372
TITLE: Executive correspondence
DATES: 1930-
ARRANGEMENT: Alphabetical by subject
DESCRIPTION: These files document executive correspondence of the Attorney General. Information includes correspondence, subject files, research information, policy decisions, memoranda, conference information, issues related to the administration, reports, subject files, and directives.
RETENTION
Permanent. Retain for 10 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule State agency executive correspondence, GRS-1758
AUTHORIZED: 03/31/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 9 years and then transfer to State Archives with authority to weed.
Computer data files: Retain in Office for 6 months after administration ends and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
These records document the decision-making and strategies of the agency in providing statewide legal services for governmental agencies.
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Protected. Utah Code 63G-2-305(17) (2015)
AGENCY: Attorney General's Office
SERIES: 6358
TITLE: Administrative correspondence records
DATES: 1930-
ARRANGEMENT: Chronological
DESCRIPTION: These records are incoming and outgoing business-related correspondence which is produced as the agency provides legal services for government agencies (Utah Code 67-5-3(2)(a) (2015)). These materials do not relate to specific court cases being handled by the division and are very general in nature.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government routine administrative correspondence, GRS-1760
AUTHORIZED: 07/27/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.
Computer data files: Retain in Office for 7 years and then delete.
APPRAISAL
Administrative
This disposition is based on the administrative needs expressed by the agency.
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Protected. Utah Code 63G-2-305(17) (2015)
AGENCY: Attorney General's Office
SERIES: 9603
TITLE: Personnel files
DATES: 1980-
ARRANGEMENT: Alphabetical by surname
DESCRIPTION: Complete work history of individual while employed by the State. Refer to UCA 67-18-1, et seq. When an employee transfers to another state agency, the official personnel file must be sent to the new agency.
RETENTION
Retain for 65 year(s) after separation or until date of death
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Employment history records, GRS-1965
AUTHORIZED: 06/17/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 30 years after separation of employee and then transfer to State Records Center. Retain in State Records Center for 35 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Private. UCA 63G-2-302(1),(2),(3)
SECONDARY DESIGNATION
Protected. UCA 63G-2-305(9)(a),(10)
AGENCY: Attorney General's Office
SERIES: 9605
TITLE: Administrative payroll report files
DATES: 1980-
ARRANGEMENT: Numerical by report number
DESCRIPTION: Reports and statistics with supporting and related records pertaining to workload and personnel management, payroll operations and administration.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Payroll processing records, GRS-1903
AUTHORIZED: 07/20/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public. Eighteen personal data elements identified by the State Records Committee
SECONDARY DESIGNATION
Private
AGENCY: Attorney General's Office
SERIES: 8533
TITLE: Daily time entry slips
DATES: i 1983-
ARRANGEMENT: Chronological
DESCRIPTION: These files document time slips which account for the amount of time spent and type of services performed by assistant attorneys general in providing counsel to state agencies. This information is then used to prepare billing statements. Information includes names of assistant attorneys general, names of state agencies for which the work was done, case names, case numbers, client numbers, hours worked, type of work accomplished, and time not worked due to sickness or leave time taken.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Timekeeping records, GRS-1902
AUTHORIZED: 07/13/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Attorney General's Office
SERIES: 9638
TITLE: Time and attendance reports
DATES: 1970-
ARRANGEMENT: Alphabetical by surname
DESCRIPTION: State employee time sheets, including Flextime Attendance Reports Supplemental time and attendance records, such as sign-in/sign-out sheets and work reports that are used for time accounting under flextime systems.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
AUTHORIZED: 07/13/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Attorney General's Office
SERIES: 14249
TITLE: Publications
DATES: 1919-
ARRANGEMENT: Chronological.
DESCRIPTION: This series contains documents created by the agency, including pamphlets, reports, leaflets, file manuals, and other published or processed documents. These records include information on administration, legal matters, fiscal and financial operations, law, inheritance, agreements, courts, litigation, and all other activities of the Attorney General's Office. This series consists primarily of isolated publications not part of a more specific series.
RETENTION
Permanent. Retain for 1 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678
AUTHORIZED: 09/12/1994
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year or until superseded and then transfer to State Archives with authority to weed.
Computer data files: Retain in Office for 1 year and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
These records serve to document the history of the agency through its services, activities and programs. Records may contain pamphlets, leaflets, manuals, and other published or processed documents created by the agency to inform the public of the agency?s services and programs.
PRIMARY DESIGNATION
Public
AGENCY: Attorney General's Office
SERIES: 20369
TITLE: Opinions (informal)
DATES: 1969-
ARRANGEMENT: Numerical by opinion number, numbers assigned chronologically.
DESCRIPTION: These are Attorney General's informal opinions. State and local government agencies may present requests for opinions on questions of law to the Attorney General's Office. Unlike formal opinions, informal opinions do not undergo a scrutiny process and are not considered the opinion of the Office. Informal opinions may be considered to be legal advice. Opinions usually include the initiating request, an opinion, and an index memorandum.
RETENTION
Permanent. Retain for 5 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 5 years and then transfer to State Archives with authority to weed.
Microfiche master: Retain in State Archives permanently with authority to weed.
Microfiche duplicate: Retain in State Archives permanently with authority to weed.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical Legal
This disposition is based on the usefulness of these records in documenting legal issues facing state agencies.
PRIMARY DESIGNATION
Public
AGENCY: Attorney General's Office
SERIES: 27931
TITLE: Diligent Enforcement of 1998 Tobacco Settlement records
DATES: 1994-
ARRANGEMENT: chronological by year
DESCRIPTION: This series contains records used to document entitlement to payment mandated by a November 1998 tobacco settlement which grew out of a multi-state legal effort to recover the costs of caring for smokers who had developed tobacco-related illnesses. According to the Master Settlement Agreement (MSA) tobacco companies annually compensate states that "diligently enforce" the laws which grew out of the settlement. Most documents were received from the Miscellaneous Tax Unit, Utah State Tax Commission (USTC), which pertain to the enforcement of the 1998 tobacco settlement for the years 1994-2008. These documents are working files used by the Attorney General's Office in the 2003 Diligent Enforcement Arbitration proceedings. Included are the working files of USTC employees.
RETENTION
Retain for 30 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 02/2013
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 29 years and then destroy.
APPRAISAL
Fiscal Legal
This disposition is based on legal and fiscal value of enforcement of the 1999 Tobacco Settlement.
PRIMARY DESIGNATION
Protected. Taxpayer records and litigation documents
AGENCY: Attorney General's Office
SERIES: 28828
TITLE: Federal grant financial records
DATES: 2007-
ARRANGEMENT: Chronological.
DESCRIPTION: These records support the agency's function to use federal grant money to fund specified crime-fighting programs such as those targeting Internet crimes against children, fraud, and special investigations. Records document the award, management, and use of federal grant money received by the agency and include grant applications, financial budget and expenditure reports, and related documents.
RETENTION
Retain until completion of publication or report
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years after grant expires and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.
Computer data files: Retain in Office for 7 years after grant expires and then delete.
APPRAISAL
Administrative Fiscal
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Protected. Utah Code 63G-2-305(10 and 11) (2015)