Murray (Utah)
1952--Individual earnings record5962--City maps
10269--Safety council minutes
10270--Civil Service Commission minutes
10271--Insurance Commission minutes
10272--Personnel Administration Board minutes
10273--Personnel files
14861--Polychlorinated Biphenyls (PCB) Records
14257--Building plans, residential
14258--Building plans, nonresidential
18173--Annexation petitions
22733--Accounts payable
25208--Publications
27291--Resolutions
27294--City council minutes
27332--Ordinances
27354--City cemetery interment record
27824--Redevelopment Agency minutes
30067--Revised Ordinances
29305--General plans
30555--Murray City planning records
30413--Annual Reports
30721--Bids and Request for Proposals records
30722--Police towing package records
AGENCY: Murray (Utah)
SERIES: 1952
TITLE: Individual earnings record
DATES: 1943-1977; 1979-
ARRANGEMENT: Chronological, thereunder alphabetical by name
DESCRIPTION: Individual earnings record. These files are the official employment files for all municipal employees and usually include the original employment application, correspondence, credential files, letters of commendation, pay and leave history, work performance, training certificates, and evaluation forms.
RETENTION
Retain for 65 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Employee wage history records, GRS-1905
AUTHORIZED: 07/15/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 65 years after date of employment or until microfilmed and then destroy provided microfilm has passed inspection and or until 3 years after retirement or death.
Microfilm master: Retain in State Records Center for 65 years and then destroy.
Microfilm duplicate: Retain in Office for 65 years and then destroy.
Digital image: Retain in Office until microfilmed.
APPRAISAL
Administrative
The history of a person's employment must be retained beyond the time he or she could potentially claim retirement benefits based on employment.
PRIMARY DESIGNATION
Private
AGENCY: Murray (Utah)
SERIES: 5962
TITLE: City maps
DATES: 1918-
ARRANGEMENT: Alphanumerical by
DESCRIPTION: These are city maps and plats for surveys and maintenance of city property and facilities. They are used for research purposes by the public, other city departments, and title companies. They include townships and range, rights-of-way, monument markers, lot measurements, street names, centerline measurements, blocks, and subdivision names.
RETENTION
Permanent. Retain for 1 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
Old maps provide historical information about Murray City.
PRIMARY DESIGNATION
Public
AGENCY: Murray (Utah)
SERIES: 10269
TITLE: Safety council minutes
DATES: 1990-
ARRANGEMENT: Chronological
DESCRIPTION: These are the official minutes of regular, special, and emergency meetings of municipal committees, boards, and task forces.
RETENTION
Permanent. Retain for 20 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 03/10/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 20 years and then transfer to State Archives with authority to weed.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Murray (Utah)
SERIES: 10270
TITLE: Civil Service Commission minutes
DATES: 1990-
ARRANGEMENT: None
DESCRIPTION: These bound volumes contain the minutes of the monthly meetings of the Civil Service Commission which covers the Police and Fire Departments (UCA 10-3-1005).
RETENTION
Permanent. Retain for 20 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 03/10/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 20 years and then transfer to State Archives with authority to weed.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Murray (Utah)
SERIES: 10271
TITLE: Insurance Commission minutes
DATES: 1990-
ARRANGEMENT: Chronological
DESCRIPTION: These are the official minutes of regular, special, and emergency meetings of municipal committees, boards, and task forces.
RETENTION
Permanent. Retain for 20 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 03/10/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 20 years and then transfer to State Archives with authority to weed.
APPRAISAL
AGENCY: Murray (Utah)
SERIES: 10272
TITLE: Personnel Administration Board minutes
DATES: 1990-
ARRANGEMENT: Chronological
DESCRIPTION: These are the official minutes of regular, special, and emergency meetings of municipal committees, boards, and task forces.
RETENTION
Permanent. Retain for 20 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 03/10/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 20 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
Minutes document the history and administrative decisions of Murray City.
PRIMARY DESIGNATION
Public
AGENCY: Murray (Utah)
SERIES: 10273
TITLE: Personnel files
DATES: 1990-
ARRANGEMENT: Alphanumerical by name
DESCRIPTION: These files are the official files for all municipal employees and usually include the original job application, correspondence, credential files, letters of commendation, pay and leave history, work performance, training certificates, and evaluation forms.
RETENTION
Retain for 65 year(s) after separation
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Employment history records, GRS-1965
AUTHORIZED: 03/10/1992
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years after separation or retirement and then transfer to State Records Center. Retain in State Records Center for 60 years and then destroy.
APPRAISAL
Administrative
The history of a person's employment must be retained beyond the time he or she could potentially claim retirement benefits based on employment.
PRIMARY DESIGNATION
Private
AGENCY: Murray (Utah)
SERIES: 14861
TITLE: Polychlorinated Biphenyls (PCB) Records
DATES: 1979-
ARRANGEMENT: Alphabetical by PCB Case File
DESCRIPTION: Records used to comply with the Environmental Protection Agency requirements (40 CFR Part 761, 1992) on testing, storing, and disposal of Polychlorinated Biphenyls (PCB). PCB is any chemical substance that is limited to the biphenyl molecule that has been chlorinated to varying degrees or any combination of substances which contains such substance. Files include PCB certified test reports, annual reports, disposal records, certificates of destruction and disposal contractor agreements.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 11/1995
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
Administrative Legal
This disposition is based on recommendation of the agency.and the specific requirements of 40 CFR 761.180.
PRIMARY DESIGNATION
Protected
AGENCY: Murray (Utah)
SERIES: 14257
TITLE: Building plans, residential
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use of contractor to complete detail work providing type, grade, brand of materials to be used and general conditions which govern the methods to be employed by the contractor in completing work as well as temporary facilities, job cleanup, security, time limits, deadlines, and the responsibilities of the architect, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.
RETENTION
Permanent. Retain for 1 year(s) after end of project or program
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after completion of construction and final inspection and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
These building plans are being retained as a representative sample.
AGENCY: Murray (Utah)
SERIES: 14258
TITLE: Building plans, nonresidential
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial, industrial, or apartment structures. The specifications are compiled by the architect for use of the contractor to complete detail work providing type, grade, brand of materials to be used and general conditions which govern the methods to be employed by the contractor in completing work as well as temporary facilities, job cleanup, security, time limits, deadlines, and the responsibilities of the architect, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.
RETENTION
Permanent. Retain for 7 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Government construction as-built plans and specifications, GRS-1789
AUTHORIZED: 05/22/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 7 years and then transfer to State Archives with authority to weed.
APPRAISAL
AGENCY: Murray (Utah)
SERIES: 18173
TITLE: Annexation petitions
DATES: 1956-
ARRANGEMENT: Chronological
DESCRIPTION: These files contain formal written petitions from citizens or municipal department. Petitions state the issue of concern and list names and signatures of citizens requesting a particular action.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical
These records are of historical and administrative significance because they document the annexation of property into city limits and the reasons and considerations behind the annexation.
PRIMARY DESIGNATION
Public
AGENCY: Murray (Utah)
SERIES: 22733
TITLE: Accounts payable
DATES: 1996-
ARRANGEMENT: Numerical
DESCRIPTION: These records are used to pay municipal bills. They include copies of checks, invoices, purchase orders, and receiving reports. May also include correspondence with vendors and computer printouts.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 03/31/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Murray (Utah)
SERIES: 25208
TITLE: Publications
DATES: 2003-
ARRANGEMENT: Chronological by publication year.
DESCRIPTION: These are pamphlets, leaflets, studies, proposals and similar material printed by or for the city of Murray or any of its departments, subdivisions or programs, and made available to the public, or the last manuscript report if not published. Holdings include Annual Report (1962-63).
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678
AUTHORIZED: 03/12/2015
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical
These records serve to document the history of the agency and to inform the public of the agency's services and programs.
PRIMARY DESIGNATION
Public
AGENCY: Murray (Utah)
SERIES: 27291
TITLE: Resolutions
DATES: 1906-
ARRANGEMENT: Chronological to 1940 thereafter numerical by resolution number
DESCRIPTION: These are formal statements of a decision, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates, charges for garbage collection and fees charged for municipal services, establishing policies and guidelines, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
Digital image: Retain in Office permanently.
Microfilm duplicate: Retain in Office permanently.
APPRAISAL
Administrative Historical Legal
Resolutions are similar to ordinances. Resolutions have legal value because they are municipal laws. They have historical value because ongoing resolutions document changes to the law over time.
PRIMARY DESIGNATION
Public
AGENCY: Murray (Utah)
SERIES: 27294
TITLE: City council minutes
DATES: 1903-
ARRANGEMENT: Chronological
DESCRIPTION: These are the minutes of the Murray city council. The summarize discussions at council meetings and document all actions and decisions of the council. Information includes date and time of meetings, names of those present.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 03/10/2015
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in Office permanently.
APPRAISAL
Administrative Historical Legal
Minutes contain a fundamental history of city government and document the city's accountability to its citizens.
PRIMARY DESIGNATION
Public
AGENCY: Murray (Utah)
SERIES: 27332
TITLE: Ordinances
DATES: 1903-
ARRANGEMENT: Numerical by ordinance number.
DESCRIPTION: These books contain the legislative action of city council to regulate, require, prohibit, govern, control, or supervise any activity, business, conduct, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number, a title, preamble, an ordaining clause, the body or subject of ordinance, when applicable, penalty of violation, effective date, signature of mayor or acting mayor, and municipal seal.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently and then microfilm.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in Office permanently.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical Legal
Ordinances have legal value because they are municipal laws. They have historical value because ongoing ordinances document changes to the law over time.
PRIMARY DESIGNATION
Public
AGENCY: Murray (Utah)
SERIES: 27354
TITLE: City cemetery interment record
DATES: 1874-
ARRANGEMENT: Numerical by burial number.
DESCRIPTION: These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number, name of deceased, permit number, date interred, certificate number, date of death, location of grave by plot, lot, tier, name of undertaker, owner of lot, and pertinent information on removal (if applicable).
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: For records beginning in 1874 and continuing to the present. Retain in Office permanently and then microfilm.
Microfilm master: For records beginning in 1874 and continuing to the present. Retain in State Archives permanently with authority to weed.
Microfilm duplicate: For records beginning in 1874 and continuing to the present. Retain in Office permanently.
Microfilm duplicate: For records beginning in 1874 and continuing to the present. Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical
The interment register has permanent value.
PRIMARY DESIGNATION
Public
AGENCY: Murray (Utah)
SERIES: 27824
TITLE: Redevelopment Agency minutes
DATES: 1982-
ARRANGEMENT: chronological
DESCRIPTION: These are the minutes of regular, special, and emergency meetings of the redevelopment agency. UCA 52-4-7(1) (1997) requires that written minutes be kept of all open meetings. These minutes shall include: "the date, time and place of the meeting; the names of members present and absent; the substance of all matters proposed, discussed, or decided, and a record, by individual member, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes." An official agenda is also included.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 03/10/2015
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
Microfilm master: Retain in State Archives permanently with authority to weed.
Computer data files: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Murray (Utah)
SERIES: 30067
TITLE: Revised Ordinances
DATES: 1911
ARRANGEMENT: Numerical by chapter and section.
DESCRIPTION: These ordinances are rules, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government ordinances and indexes, GRS-49
AUTHORIZED: 02/08/2021
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
This series has permanent historical value as documentation of the laws adopted by the city council and published for general use.
PRIMARY DESIGNATION
Public
AGENCY: Murray (Utah)
SERIES: 29305
TITLE: General plans
DATES: 2000-
ARRANGEMENT: none
DESCRIPTION: These are comprehensive plans for municipal development adopted by the city commission. "Each municipality shall prepare and adopt a comprehensive, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality" (Utah Code 10-9a-401(1) (2005)). "The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include "planning commission's recommendations for the development of the territory covered by the plan, and may include, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation, redevelopment, and conservation element; (f) an economic element; (g) recommendations for implementing the plan, including the use of zoning ordinances, subdivision ordinances, capital improvement plans, and other appropriate actions; and any other elements that the municipality c a rehabilitation, redevelopment, and conservation element; (f) an economic element; (g) recommendations for implementing the plan, including the use of zoning ordinances, subdivision ordinances, capital improvement plans, and other appropriate actions; and any other elements that the municipality considers appropriate" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps, plats, and charts.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
APPRAISAL
Administrative Historical Legal
AGENCY: Murray (Utah)
SERIES: 30555
TITLE: Murray City planning records
DATES: 1966-
ARRANGEMENT: Alphanumeric by project number
DESCRIPTION: This series documents the various functions of the Murray City Planning and Zoning Department, and include documentation that provides evidence of requested changes to zoning regulations, conditional use permitting and other other land uses. Records include applications, maps and plans.
RETENTION
Retain permanently
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 06/28/2023
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 75 years and then transfer to State Archives with authority to weed.
APPRAISAL
Legal
PRIMARY DESIGNATION
Public. Utah Code 63G-2-201(2)(2023).
AGENCY: Murray (Utah)
SERIES: 30413
TITLE: Annual Reports
DATES: 1962-
ARRANGEMENT: Chronological by publication date.
DESCRIPTION: These are official reports summarizing activities and accomplishments of a governmental entity or program which are produced and distributed. They may include statistics, narrative reports, graphics, and diagrams.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Annual or official reports, GRS-3
AUTHORIZED: 10/11/2022
FORMAT MANAGEMENT
Paper: Retain in Office permanently or until administrative need ends and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
The records in this series have permanent value as a summary record of city finances and operations over time.
PRIMARY DESIGNATION
Public
AGENCY: Murray (Utah)
SERIES: 30721
TITLE: Bids and Request for Proposals records
DATES: 2021-
ARRANGEMENT: Chronological by date processed.
DESCRIPTION: This series includes requests for proposals, bids for services request by Murray City, and related records. Records are used to determine pricing information. Records may include bid recaps, pricing documentation, company information and project specifications.
RETENTION
Retain for 6 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Request for proposal records, GRS-1991
AUTHORIZED: 12/28/2023
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.
APPRAISAL
Fiscal
PRIMARY DESIGNATION
Public. Utah Code 63G-2-201(2)(2023).
AGENCY: Murray (Utah)
SERIES: 30722
TITLE: Police towing package records
DATES: 2020-
ARRANGEMENT: Chronological by submission date.
DESCRIPTION: This series contain records documenting the towing companies utilized by the Murray City Police Department. The series contains records documenting towing companies information, including proof of locations in Murray. tow trucks, tow truck operators, telephone numbers, business licenses, insurance policies. Documentation of the ability to tow both "hold for owner" and "state tax" and records documenting the ability to accept cash or credit card payment at the scene of the tow.
RETENTION
Retain for 6 year(s) after administrative value has been met
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Request for proposal records, GRS-1991
AUTHORIZED: 12/28/2023
FORMAT MANAGEMENT
Paper: Retain in Office until administrative value has been met and then transfer to State Records Center. Retain in State Records Center for 6 years and then destroy.
APPRAISAL
Fiscal
PRIMARY DESIGNATION
Public. Utah Code 63G-2-201(2)(2023).