Murray City School District (Utah)
593--Pay record688--Monthly financial reports
689--Transaction summary report by program
690--Distribution reports
691--Receipt register report
692--Monthly retirement report
702--Void check register
703--Accounts payable report
704--Prior payment report
705--General journal report
707--Fixed asset report
7052--Payroll records
10075--Official transcripts
13747--Student membership report
17292--Annual public school enrollment report
21972--Personnel records
28770--Board of Education meeting minutes
30142--24th School District record
30079--Index to board minutes
30083--School year record books
30090--Liberty School Registers of Attendance
30091--Historical financial records
30094--Artifacts
30097--Proof of Publication
30099--Superintendent photographs
29541--Policy and procedure
29514--Budget and finance
84750--Payroll registers
AGENCY: Murray City School District (Utah)
SERIES: 593
TITLE: Pay record
DATES: 1972-
ARRANGEMENT: Numerical by check number.
DESCRIPTION: This computer report is a history of all issued handwritten special payroll checks by the district. It is printed monthly and usually a short list of twelve checks or less. It includes check number, social security number, account number, deductions, name of payee, gross pay, net pay, and computer generated journal entries for monthly payroll totals.
RETENTION
Retain for 53 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 1 month after being microfilmed and then destroy provided microfilm has passed inspection.
Computer output microfiche master: Retain in State Records Center for 53 years and then destroy.
Computer output microfiche duplicate: Retain in Office for 53 years and then destroy.
APPRAISAL
Administrative Fiscal
This retention is based on the administrative needs expressed by the district's Business Official. Since the District pay record supplements the Payroll Register it should be retained for the same length as the register. the Payroll register. Since the district does not have a separate Employee Payroll History.
PRIMARY DESIGNATION
Public
AGENCY: Murray City School District (Utah)
SERIES: 688
TITLE: Monthly financial reports
DATES: 1980-
ARRANGEMENT: Chronological, thereunder numerical by account number.
DESCRIPTION: This computer report is printed monthly and is a summary of the district financial situation. It is used to create district financial reports. It includes reports on expenditures, budgets, programs, and includes balance sheet account and revenues (local, state, and federal). The report includes detail of account number, description number, description, current month expenditures/receipts, budget, year to date expenditures/receipts, and budget balance.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 03/1990
FORMAT MANAGEMENT
Paper: Retain in Office for 1 month or until superseded and then destroy.
Computer output microfiche master: Retain in State Records Center for 3 years and then destroy.
Computer output microfiche duplicate: Retain in Office for 3 years and then destroy.
APPRAISAL
Administrative Fiscal
This retention is based on the administrative and financial needs expressed by the district's Business Official.
PRIMARY DESIGNATION
Private
SECONDARY DESIGNATION
Protected
AGENCY: Murray City School District (Utah)
SERIES: 689
TITLE: Transaction summary report by program
DATES: 1978-
ARRANGEMENT: Chronological, thereunder numerical by code.
DESCRIPTION: This monthly computer report lists all district financial transactions. It provides year-to-date detail information for all individual postings for the general ledger. It includes date, item description, transaction type, posting date, purchase order or receipt number, check number, encumbrance, debit or credit, account balance, and vendor.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 03/1990
FORMAT MANAGEMENT
Paper: Retain in Office for 1 month or until superseded and then destroy.
Computer output microfiche master: Retain in Office for 10 years or until superseded and then destroy.
Computer output microfiche duplicate: Retain in Office for 10 years or until superseded and then destroy.
APPRAISAL
Administrative Fiscal
This retention is based on the administrative needs expressed by the district's Business Official.
PRIMARY DESIGNATION
Private
SECONDARY DESIGNATION
Protected
AGENCY: Murray City School District (Utah)
SERIES: 690
TITLE: Distribution reports
DATES: 1978-
ARRANGEMENT: Alphabetical by name and numerical by account number.
DESCRIPTION: This monthly computer printout monitors program budgets. The report comes in two sections: an alphabetical listing by employee's name and numerical by account code. Both reports include the following information: names of employees, social security numbers, account number, current amount paid, total paid month to date, quarter to date amount paid, and fiscal year year-to-date amount paid.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 03/1990
FORMAT MANAGEMENT
Paper: Retain in Office for 1 week and then destroy.
Computer output microfiche master: Retain in Office for 3 years and then destroy.
Computer output microfiche duplicate: Retain in Office for 3 years and then destroy.
APPRAISAL
Administrative Fiscal
This retention is based on fiscal needs expressed by the district's payroll director. These reports are audited.
PRIMARY DESIGNATION
Private
SECONDARY DESIGNATION
Protected
AGENCY: Murray City School District (Utah)
SERIES: 691
TITLE: Receipt register report
DATES: 1978-
ARRANGEMENT: Numerical by receipt number.
DESCRIPTION: This is a monthly computer report of all cash receipts issued by the district. It includes receipt number, date of receipt, account number, description of account, source of funds, amount of receipt, and totals.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 03/1990
FORMAT MANAGEMENT
Computer output microfiche master: Retain in State Records Center for 3 years and then destroy.
Computer output microfiche duplicate: Retain in Office for 3 years and then destroy.
APPRAISAL
Fiscal
This retention reflects the previously approved School District Records Retention Schedule (1986) and the fiscal needs expressed by the district's Business Official.
PRIMARY DESIGNATION
Private
SECONDARY DESIGNATION
Protected
AGENCY: Murray City School District (Utah)
SERIES: 692
TITLE: Monthly retirement report
DATES: 1984-
ARRANGEMENT: Numerical by location code, thereunder alphabetical by name.
DESCRIPTION: This is a monthly computer report on information sent to the State Retirement Office. It is used to verify funds contributed to the State retirement system. It includes social security number, members name, monthly earnings, earnings subject to retirement, deductions from pay check, contributions by employer for employee, retirement deposits, salary deferred stock fund, salary deferred 401(k) fund, and contribution of employer 401(k) fund.
RETENTION
Retain for 1 month(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 03/1990
FORMAT MANAGEMENT
Paper: Retain in Office for 1 month and then destroy.
APPRAISAL
Administrative Fiscal
This retention is based on the administrative needs and fiscal needs expressed by the district's business official.
PRIMARY DESIGNATION
Private
SECONDARY DESIGNATION
Protected
AGENCY: Murray City School District (Utah)
SERIES: 702
TITLE: Void check register
DATES: 1980-
ARRANGEMENT: Numerical by vendor number.
DESCRIPTION: This is a monthly computer report of voided accounts payable checks. It is used for verification purposes. The report includes vendor number, check number, date, name, regular hours, regular amount, overtime hours, overpayment, location code, and gross pay.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 03/1990
FORMAT MANAGEMENT
Computer output microfiche master: Retain in Office for 3 years and then destroy.
Computer output microfiche duplicate: Retain in Office for 3 years and then destroy.
APPRAISAL
Fiscal
This retention is based on the previously approved School District General Records Retention Schedule (1986) and the administrative needs expressed by the district's Business Official.
PRIMARY DESIGNATION
Private
SECONDARY DESIGNATION
Protected
AGENCY: Murray City School District (Utah)
SERIES: 703
TITLE: Accounts payable report
DATES: 1875-
ARRANGEMENT: Numerical by check or purchase order number.
DESCRIPTION: This report lists the payment of district bills. It is used for accounting and auditing purposes. The report includes the check or purchase order number, date, vendor number, item description, date of purchase order, invoice number, fund code, location number, program code, date of purchase order, amount of invoice and discount and amount. In 1971, the report was computerized and in 1978 the report was placed on Computer Output Microfiche. It is printed three times per month.
RETENTION
Retain for 7 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 03/1990
FORMAT MANAGEMENT
Paper: For records beginning in 1875 through 1906. Retain in Office for 5 years and then transfer to State Archives.
Paper: For records beginning in 1906 through 1978. Retain in Office for 7 years and then destroy.
Computer output microfiche master: Retain in State Records Center for 7 years and then destroy.
Computer output microfiche duplicate: Retain in Office for 7 years and then destroy.
APPRAISAL
Administrative Fiscal
This retention is based on the administrative and fiscal needs expressed by the District's Business Official. The first volume of accounts payable is retained permanently because it was created prior to the creation of the district and represents one of the original County School Districts. It is retained for historical purposes.
PRIMARY DESIGNATION
Private
SECONDARY DESIGNATION
Protected
AGENCY: Murray City School District (Utah)
SERIES: 704
TITLE: Prior payment report
DATES: 1984-
ARRANGEMENT: Numerical by vendor number.
DESCRIPTION: This report lists all payments made to individual vendors. It is used for reference purposes. The report is updated monthly and is received initially as a computer printout. The annual report containing all vendor payments for the fiscal year is received on computer output microfiche. The report includes vendor number and name, 1099 flag (for purchases over $600 which require an Internal Revenue Service form), purchase order number, invoice number, account number, check number, and check date.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 09/1990
FORMAT MANAGEMENT
Paper: Retain in Office until superseded and then destroy.
Computer output microfiche master: Retain in State Records Center for 4 years and then destroy.
Computer output microfiche duplicate: Retain in Office for 4 years and then destroy.
APPRAISAL
Administrative
This disposition is based on the administrative needs expressed by the district's Business Official.
PRIMARY DESIGNATION
Private
SECONDARY DESIGNATION
Protected
AGENCY: Murray City School District (Utah)
SERIES: 705
TITLE: General journal report
DATES: 1978-
ARRANGEMENT: Numerical by journal number.
DESCRIPTION: This monthly computer report is a register of journal entries containing accounts to be charged and credited. It is used to make adjustments and corrections to accounting records. The report includes account number, amount debited, amount credited, account description, and reason for journal entry. Each monthly printout supersedes the previous report. The year-end report is received annually on computer output microfiche after the end of the fiscal year.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 03/1990
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year or until Computer microfiche has been received and then destroy.
Computer output microfiche master: Retain in Office for 4 years and then destroy.
Computer output microfiche duplicate: Retain in Office for 4 years and then destroy.
APPRAISAL
Fiscal
This retention is based on the administrative needs expressed by the district's Business Official.
PRIMARY DESIGNATION
Private
SECONDARY DESIGNATION
Protected
AGENCY: Murray City School District (Utah)
SERIES: 707
TITLE: Fixed asset report
DATES: 1985-
ARRANGEMENT: None.
DESCRIPTION: This is a computer report on all district fixed assets (equipment, buildings, and sites). Two reports are printed. One is a mid-year report which is distributed to all school principals. The other report is a year-end report. The both reports includes asset description, cost, serial number, model, manufacturer, reference number, quantity, year and month purchased, and location (room, building, and site).
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 03/1990
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
Computer output microfiche master: Retain in Office for 4 years and then destroy.
Computer output microfiche duplicate: Retain in Office for 4 years and then destroy.
APPRAISAL
Fiscal
This retention is based on the administrative and the fiscal needs expressed by district's Business Official.
PRIMARY DESIGNATION
Private
SECONDARY DESIGNATION
Protected
AGENCY: Murray City School District (Utah)
SERIES: 7052
TITLE: Payroll records
DATES: 1906-
ARRANGEMENT: Alphanumerical by name and school
DESCRIPTION: This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code, date, warrant number, name of employee, social security number, types and amounts of individual deductions, and may include hourly rate, and number of hours worked. Though this register is frequently used to reference specific payroll checks, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.
RETENTION
Retain for 65 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Employee wage history records, GRS-1905
AUTHORIZED: 07/15/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 65 years after being microfilmed and then destroy provided microfilm has passed inspection.
Microfilm master: Retain in State Records Center for 65 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Private
AGENCY: Murray City School District (Utah)
SERIES: 10075
TITLE: Official transcripts
DATES: ca. 1905-
ARRANGEMENT: Alphabetical by surname
DESCRIPTION: These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate, but attended high school classes in the district (ninth to twelfth grades). They contain: student's name, address, birthdate, parents' names, lists of high school classes and grades, date of graduation, test scores, class ranking, grade point average, and social security number. They are part of the Student Cumulative File until they are weeded after graduation .
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Graduation and transcripts, GRS-1506
AUTHORIZED: 01/02/2018
FORMAT MANAGEMENT
Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.
Microfilm master: Retain in State Archives permanently.
Microfilm duplicate: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Private
AGENCY: Murray City School District (Utah)
SERIES: 13747
TITLE: Student membership report
DATES: 1994-
ARRANGEMENT: Chronological, thereunder numerical by school code
DESCRIPTION: This report is completed on student enrollment and dropouts as of October 1. It is used to qualify for state funding. Individual schools directly update the State computer system. The report is printed, signed and audited by district external auditors and sent to the State Office of Education. The report includes student enrollment by school, by grade, and ethnic group. The report also includes the dropout report.
RETENTION
Retain for 5 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then destroy.
Computer output microfiche master: Retain in Office for 5 years and then destroy.
Computer output microfiche duplicate: Retain in Office for 5 years and then destroy.
APPRAISAL
Administrative
This disposition is based on the administrative needs expressed by the district.
PRIMARY DESIGNATION
Public
AGENCY: Murray City School District (Utah)
SERIES: 17292
TITLE: Annual public school enrollment report
DATES: 1995-
ARRANGEMENT: Chronological, thereunder numerical by school code
DESCRIPTION: This report is completed on student enrollment and dropouts as of October 1. It is used to qualify for state funding. Individual schools directly update the State computer system. The report is printed, signed and audited by district external auditors and sent to the State Office of Education. The report includes student enrollment by school, by grade, and ethnic group. The report also includes the dropout report.
RETENTION
Retain for 5 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office until verified and then destroy.
Computer output microfiche master: Retain in Office for 5 years and then destroy.
Computer output microfiche duplicate: Retain in Office for 5 years and then destroy.
APPRAISAL
Administrative
This disposition is based on the administrative needs expressed by the district.
PRIMARY DESIGNATION
Public
AGENCY: Murray City School District (Utah)
SERIES: 21972
TITLE: Personnel records
DATES: 1906-
ARRANGEMENT: Alphabetical by surname
DESCRIPTION: These are the personnel files for all certified district employees. They are used to document employment. The files include the employment applications, authorizations for hire forms, placement records, employee history card, copies of school transcripts, pay and leave history, work performance, in-service training completion certificates and credits, evaluation records, teaching certificates, previous teaching experience, contracts, lane change requests, and related correspondence. May also include fingerprints and verification of the criminal background check.
RETENTION
Retain for 65 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Performance plans and evaluations, GRS-1966
AUTHORIZED: 10/27/2009
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years after death or retirement or until microfilmed and then destroy provided microfilm has passed inspection.
Microfilm master: Retain in Archives for 65 years and then destroy.
Microfilm duplicate: Retain in Office for 65 years and then destroy.
Digital image: Retain in Office for 65 years and then delete.
APPRAISAL
Administrative Fiscal
PRIMARY DESIGNATION
Private
SECONDARY DESIGNATION
Public. UCA 63G-2-301(1)(b) (2008)
AGENCY: Murray City School District (Utah)
SERIES: 28770
TITLE: Board of Education meeting minutes
DATES: 1905-
ARRANGEMENT: Chronological by meeting date.
DESCRIPTION: Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed, discussed, or decided, and votes taken (Utah Code 52-4-203(2014)). This retention schedule includes agendas, notices, any public materials distributed or presented during the meeting, as well as meeting packets or other documents in final form distributed to body members prior to or during the meeting in order to provide context for matters proposed, discussed, or decided. May include public and non-public materials.
RETENTION
Permanent. Retain for 1 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 11/06/2015
FORMAT MANAGEMENT
Paper: Retain in Office permanently or until administrative need ends and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
This appraisal is based on the historical value of documenting the evolution of the agency decision making.
PRIMARY DESIGNATION
Public
AGENCY: Murray City School District (Utah)
SERIES: 30142
TITLE: 24th School District record
DATES: 1885-1894; 1904-1905
ARRANGEMENT: Generally chronological by school year.
DESCRIPTION: Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed, discussed, or decided, and votes taken (Utah Code 52-4-203(2014)). This retention schedule includes agendas, notices, any public materials distributed or presented during the meeting, as well as meeting packets or other documents in final form distributed to body members prior to or during the meeting in order to provide context for matters proposed, discussed, or decided. May include public and non-public materials.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 07/06/2021
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
Microfilm master: Retain in State Archives permanently with authority to weed.
M-Disc: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
This series has permanent historical value as specific documentation of the operation of 24th School District and broader representative documentation of the operation of district school throughout the state prior to school consolidations in the early 20th century.
PRIMARY DESIGNATION
Public
AGENCY: Murray City School District (Utah)
SERIES: 30079
TITLE: Index to board minutes
DATES: 1905-1908
ARRANGEMENT: Alphabetical by subject.
DESCRIPTION: Records used in establishing and implementing records management policies, practices, and procedures. Included are inventories, finding aids, technological system data, and related information. Record destruction files, including destruction logs, are not included in this schedule.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: For records beginning in 1905 through 1908. Retain in State Archives permanently with authority to weed.
Paper: For records beginning in 1908 and continuing to the present. Retain in Office permanently or until administrative need ends and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
The book in this series has permanent historical value as documentation of the operation of the school board and as tool for accessing records of permanent historical value.
PRIMARY DESIGNATION
Public
AGENCY: Murray City School District (Utah)
SERIES: 30083
TITLE: School year record books
DATES: 1905-1925
ARRANGEMENT: Chronological by school year.
DESCRIPTION: This series contains a run of bound volumes used to record various aspects of school operations for each school year. The information was recorded and the school-district level and covers all schools in the district. Books from the earlier years contains such information as the school year schedule, lists of supplies and textbooks for each school, daily class program for each teacher in the district, and weekly attendance statistics by teacher. The books also include exam questions for each grade in various subjects, including arithmetic, language, geography, spelling, and history.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
Microfilm master: Retain in State Archives permanently with authority to weed.
M-Disc: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
This series has permanent historical value as documentation of school administration and curriculum content in the early years of the school district.
PRIMARY DESIGNATION
Public
AGENCY: Murray City School District (Utah)
SERIES: 30090
TITLE: Liberty School Registers of Attendance
DATES: 1948-1951
ARRANGEMENT: Chronological by school year.
DESCRIPTION: This information includes each student's name, date of birth, parents or guardians; date student entered and exited the school and the number of days in attendance.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Student history, GRS-1499
AUTHORIZED: 03/25/2021
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
This series has permanent historical value as documentation of students who attended the school and of school operations.
PRIMARY DESIGNATION
Private. Information in this series about individuals under the age of 21, including birth dates and academic evaluations, are considered private for 100 years. (Utah Code 63G-2-310)
AGENCY: Murray City School District (Utah)
SERIES: 30091
TITLE: Historical financial records
DATES: 1903-1971
ARRANGEMENT: Generally chronological by record date.
DESCRIPTION: These records document the organization and reorganization of governmental entities. Information includes history, functional information, geographical boundaries, organizational files and related records.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Agency history records, GRS-1723
AUTHORIZED: 03/29/2021
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
The records in this series have permanent historical value as representative documentation of the financial management of the school district. Many of the records are of the type that in modern form would not be considered permanent, but because these have survived and are the only evidence of district finances from the time period, they are deemed to have permanent value.
PRIMARY DESIGNATION
Public
AGENCY: Murray City School District (Utah)
SERIES: 30094
TITLE: Artifacts
DATES: ca. 1933-2000
ARRANGEMENT: None.
DESCRIPTION: These artifacts are objects that have special historical significance because of their historic or evidentiary value and their association with the function and activity of a governmental entity. Governmental entities work with the Division of Archives to ensure that these historical objects are properly documented and preserved. (Utah Code 63A-12-103(10)(2016)
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Artifacts, GRS-2049
AUTHORIZED: 04/06/2021
FORMAT MANAGEMENT
Artifacts: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
This series has some permanent historical value as tangible evidence of district officials and as a representative example of older technology commonly used by government entities.
PRIMARY DESIGNATION
Public
AGENCY: Murray City School District (Utah)
SERIES: 30097
TITLE: Proof of Publication
DATES: 1952
ARRANGEMENT: Chronological by publication date.
DESCRIPTION: These records document the organization and reorganization of governmental entities. Information includes history, functional information, geographical boundaries, organizational files and related records.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Agency history records, GRS-1723
AUTHORIZED: 04/06/2021
FORMAT MANAGEMENT
Paper: For records beginning in 1952 through 1952. Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
The records in this series have permanent historical value as representative examples of the procedure used by school districts to document compliance with legal notice requirements.
PRIMARY DESIGNATION
Public
AGENCY: Murray City School District (Utah)
SERIES: 30099
TITLE: Superintendent photographs
DATES: 1905-2011
ARRANGEMENT: Chronological by years served.
DESCRIPTION: These records document the organization and reorganization of governmental entities. Information includes history, functional information, geographical boundaries, organizational files and related records.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Agency history records, GRS-1723
AUTHORIZED: 04/13/2021
FORMAT MANAGEMENT
Digital image: Retain in State Archives permanently with authority to weed.
M-Disc: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
This series has permanent historical value as documentation of the individuals who have served as executives of the school district.
PRIMARY DESIGNATION
Public
AGENCY: Murray City School District (Utah)
SERIES: 29541
TITLE: Policy and procedure
DATES: 1988-
ARRANGEMENT: none
DESCRIPTION: These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations, and related correspondence.
RETENTION
Retain until administrative need ends
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
APPRAISAL
Administrative Fiscal Legal
AGENCY: Murray City School District (Utah)
SERIES: 29514
TITLE: Budget and finance
DATES: 2013-
ARRANGEMENT: chronological
DESCRIPTION: The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. "Prior to June 22 of each year, each local school board shall adopt a budget and make appropriations for the next fiscal year" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995), "the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year." The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
APPRAISAL
Administrative Fiscal
AGENCY: Murray City School District (Utah)
SERIES: 84750
TITLE: Payroll registers
DATES: 1896-
ARRANGEMENT: Numerical by location code, thereunder alphabetical by name
DESCRIPTION: This computer printout is a complete record of the payment of all district employees. It is printed semi-monthly and sometimes more often for special payments. Classfied employees are paid semi-weekly and certified employees are paid monthly. The district is on the Office of Education computer system. This report includes the location code, name of employee, marital status, number of exemptions, pay status, phone number, check number, social security number, regular rate, regular hourly rate, other rate, other hours, other earnings, current gross, gross pay, deductions (federal and state taxes, FICA, retirement, insurance), and net pay.
RETENTION
Retain for 53 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 03/1990
FORMAT MANAGEMENT
Paper: Retain in Office for 53 years or until microfilmed and then destroy provided microfilm has passed inspection.
Microfilm master: Retain in State Records Center for 53 years and then destroy.
Microfilm duplicate: Retain in Office for 53 years and then destroy.
Paper: For records beginning in 1980 and continuing to the present. Retain in Office for 1 month and then destroy.
Computer output microfiche master: Retain in State Records Center for 53 years and then destroy.
Computer output microfiche duplicate: Retain in Office for 53 years and then destroy.
APPRAISAL
Administrative
This retention is based on the administrative needs expressed by the district's Business Official. The Payroll Register is the district's only record of payments to its employees. Since they do not maintain a separate Employee Payroll History, the payroll register is maintained longer than the traditional 7 years. The register is essential for retirement purposes.
PRIMARY DESIGNATION
Private