Utah Department of Administrative Services

Division of Archives & Records Service

Nebo School District (Utah)

83967--Attendance accounting printouts
84708--Official transcripts
25294--Publications
25172--Special education student records

AGENCY: Nebo School District (Utah)

SERIES: 83967
TITLE: Attendance accounting printouts
DATES: 1978-
ARRANGEMENT: alphabetical by name of school, thereunder by grade
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: This computer printout contains totals of student attendance. It is used for reports submitted to the Office of Education for funding purposes. The information is compiled from the actual roll books. It is printed after the completion of each term and contains year-to-date information. It includes: student number, name, sex, number of days attended by term, entry date and withdrawal date.

RETENTION

Retain 1 year.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after audit and then destroy.

APPRAISAL

Administrative

This retention is based on the administrative needs expressed by the department. This information is compiled in the annual report on district enrollment.


AGENCY: Nebo School District (Utah)

SERIES: 84708
TITLE: Official transcripts
DATES: 1905-
ARRANGEMENT: chronological, thereunder alphabetical by name
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: This card is the official record of school attendance and high school graduation. It is used to document graduation from high school and to verify classes attended and credits earned. It is used for college admission and employment. It also includes the transcripts for students who did not graduate, but attended high school classes in the district (ninth to twelfth grades). It contains: student's name, address, birthdate, names of parents, lists of high school classes and grades, date of graduation, test scores, class ranking, grade point average, and social security number.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative

The transcript is critical for verification purposes not only for admission to college and employment, but for student who have not graduated for readmission to high school. It has potential for being important for educational research.


AGENCY: Nebo School District (Utah)

SERIES: 25294
TITLE: Publications
DATES: 1970-
ARRANGEMENT: Chronological by year.

DESCRIPTION: These are pamphlets, leaflets, studies, proposals and similar material printed by or for the Nebo school district or any of its departments, programs or schools, and made available to the public, or the last manuscript report if not published. Holdings include "Middle School Evaluation Report" (1970), "Migrant Education" (1970), and Official Statement for building bonds (1978).

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah School Districts General Retention Schedule, Schedule 1, Item 24.

These records serve to document the history of the agency and to inform the public of the agency's services and programs.

PRIMARY DESIGNATION

Public


AGENCY: Nebo School District (Utah)

SERIES: 25172
TITLE: Special education student records
DATES: 1976-Present
ARRANGEMENT: Chronological by graduation year, thereunder alphabetical by student's name.
TOTAL VOLUME: 2.00 cubic feet.

DESCRIPTION: These files document students enrolled in the district's special education programs in accordance with the provisions of 34 CFR 300(2003). The records are required to receive federal and state special education funding. Services can be discontinued when student is reclassified as no longer needing special education services, the student moves, graduates, or refuses the services. These student folders contain various reports and completed forms including individualized education program records (IEPs), inspection logs, evaluation and re-evaluation forms, parental approval forms, test protocols, parent surveys, parent information, third party information, placement documents, refusal of services forms, and other legal documents required by federal regulations and state rules to verify a student's disability and need for special education services. The student's official transcript is not part of these records.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after graduation or ineligibility and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.

APPRAISAL

Administrative Legal

This retention is based on the federal requirements expressed in 34 CFR 300.

PRIMARY DESIGNATION

Exempt. 34 CFR 300.562: 34 CFR 99 (2008)