Utah Department of Administrative Services

Division of Archives & Records Service

Nephi (Utah)

85017--City Council minutes
84604--Incident reports
84605--Minor case dispositions report
84606--Officer's daily logs
84607--Officer's patrol car mileage logs
13106--Ordinances

AGENCY: Nephi (Utah)

SERIES: 85017
TITLE: City Council minutes
DATES: i 1889-
ARRANGEMENT: Chronological according to date of entry.

DESCRIPTION: The city and town council minute book was created as the official record of the city council meetings. Handwritten entries were usually mad by the city clerk in meetings that were held on a regular basis. Special meetings were scheduled as needed. Typical entries contain information about budgeting and finance; city ordinance; business and professional licensing procedures; police activities; and improvements in public service such as street repairs.

RETENTION

DISPOSITION

Transfer to the State Archives permanently.

FORMAT MANAGEMENT

Paper: Retain in Office permanently or until administrative need ends and then transfer to State Archives.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 59.


AGENCY: Nephi (Utah)

SERIES: 84604
TITLE: Incident reports
DATES: 1970-
ARRANGEMENT: numerical by case number

DESCRIPTION: These reports document police calls which required additional investigation or follow-up. This record includes type of crime, name, date of birth, address, phone number, premises where offense was committed, point of entrance, type of property, tools, weapon or means used, vehicle used, date of crime, crime classification, day and time occurred, location of incident, officer's name, badge number, and case number.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.

APPRAISAL


AGENCY: Nephi (Utah)

SERIES: 84605
TITLE: Minor case dispositions report
DATES: 1970-
ARRANGEMENT: alphanumerical by case number and incident reports

DESCRIPTION: This is an itemized report of police calls which did not require any further follow-up. This record includes the location, date, time, type of incident, persons involved, disposition, remarks, officer's name, and number, and case number.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.

APPRAISAL


AGENCY: Nephi (Utah)

SERIES: 84606
TITLE: Officer's daily logs
DATES: 1978-
ARRANGEMENT: chronological

DESCRIPTION: This is a report of the daily activity of individual police officers. This record includes officer's name, date, shift, complaint number, time received, time of arrival, time completed, type call, address, and notes/disposition.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL


AGENCY: Nephi (Utah)

SERIES: 84607
TITLE: Officer's patrol car mileage logs
DATES: 1984-
ARRANGEMENT: chronological

DESCRIPTION: This is a daily account of the mileage and up keep of individual patrol cars. This record includes vehicle number, mileage, record of up keep of vehicle, and signature of officer.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL


AGENCY: Nephi (Utah)

SERIES: 13106
TITLE: Ordinances
DATES: undated
ARRANGEMENT: none

DESCRIPTION: These books contain the legislative action of city council to regulate, require, prohibit, govern, control, or supervise any activity, business, conduct, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number, a title, preamble, an ordaining clause, the body or subject of ordinance, when applicable, penalty of violation, effective date, signature of mayor or acting mayor, and municipal seal.

RETENTION

Retain but maybe transferred to the Archives.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 19.

Ordinances have legal value because they are municipal laws. They have historical value because ongoing ordinances document changes to the law over time.

PRIMARY DESIGNATION

Public