Utah Department of Administrative Services

Division of Archives & Records Service

Nibley (Utah)

28758--Plat maps
28785--As-built road construction plans
28786--Public building plans
28806--Building permits
23607--Ordinances
23562--Council minutes

AGENCY: Nibley (Utah)

SERIES: 28758
TITLE: Plat maps
DATES: 1970-
ARRANGEMENT: Alphabetical

DESCRIPTION: These records support the Planning and Zoning Commission's function to advise the agency on land use and development (Utah Code 10-9a-302 (2005)). Records document the developmental history of the municipality and are used to determine code compliance and set quality standards. Information includes specifications and approvals for business park and subdivision land developments.

RETENTION

Retain 5 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 20, Item 7.

AUTHORIZED: 12/10/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.

Computer data files: Retain in Office permanently.

Computer data files: For records beginning in 2015 and continuing to the present. Retain in Office for 5 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

These records are of historical interest as they document the creation and history of business parks and subdivisions in the municipality.

PRIMARY DESIGNATION

Public


AGENCY: Nibley (Utah)

SERIES: 28785
TITLE: As-built road construction plans
DATES: 1970-
ARRANGEMENT: Alphabetical

DESCRIPTION: These records support the Planning and Zoning Commissions function to advise the agency on land use and development (Utah Code 10-9a-302 (2005)). Records are drawings for the construction and modification of roadways and are used to determine code compliance and set the quality standard. Information includes specifications and approvals for projects.

RETENTION

Retain 5 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 6, Item 14.

AUTHORIZED: 12/10/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.

Computer data files: Retain in Office permanently.

Computer data files: For records beginning in 2015 and continuing to the present. Retain in Office for 5 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

These records are of historical interest as they document the transportation infrastructure of the agency.

PRIMARY DESIGNATION

Public


AGENCY: Nibley (Utah)

SERIES: 28786
TITLE: Public building plans
DATES: 1970-
ARRANGEMENT: Alphabetical

DESCRIPTION: These records support the Planning and Zoning Commissions function to advise the agency on land use and development (Utah Code 10-9a-302 (2005)). Records are blueprints and specifications for public buildings and are used to determine code compliance and set the quality standard. Information may include details of the construction project's time frame and materials, as well as the responsibilities of the architect, owner, and contractor.

RETENTION

Retain 5 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 16, Item 5.

AUTHORIZED: 12/10/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.

Computer data files: Retain in Office permanently.

Computer data files: Retain in Office for 5 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

These records are of historical interest as they provide structural information and specifications for government facilities.

PRIMARY DESIGNATION

Public


AGENCY: Nibley (Utah)

SERIES: 28806
TITLE: Building permits
DATES: 1936-
ARRANGEMENT: Chronological by year thereunder by month

DESCRIPTION: These records support the agency's function to approve the construction or alteration of a structure. Records document the submission, review, and final approval of permit applications. Information includes the petitioner's and contractor's contact information, inspection reports, cost of associated fees, as well as a brief project description.

RETENTION

Retain 3 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 16, Item 2.

AUTHORIZED: 01/14/2016

FORMAT MANAGEMENT

Paper: For records prior to and including 2019. Retain in Office for 3 years and then transfer to State Archives with authority to weed.

Computer data files: For records beginning in 2019 and continuing to the present. Retain in Office for 3 years and then transfer to State Archives with authority to weed.

Computer data files: Retain in Office permanently.

APPRAISAL

Administrative Historical

These records are of historical value as they document the development of the city's infrastructure.

PRIMARY DESIGNATION

Public


AGENCY: Nibley (Utah)

SERIES: 23607
TITLE: Ordinances
DATES: 1936-
ARRANGEMENT: Chronological by date.

DESCRIPTION: These books contain the legislative action of city council to regulate, require, prohibit, govern, control, or supervise any activity, business, conduct, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number, a title, preamble, an ordaining clause, the body or subject of ordinance, when applicable, penalty of violation, effective date, signature of mayor or acting mayor, and municipal seal.

RETENTION

Retain 100 years

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 18, Item 19.

AUTHORIZED: 02/28/2001

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical Legal

Ordinances have legal value because they are municipal laws. They have historical value because ongoing ordinances document changes to the law over time.

PRIMARY DESIGNATION

Public


AGENCY: Nibley (Utah)

SERIES: 23562
TITLE: Council minutes
DATES: 1936-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These minutes are the official record of the proceedings of regularly scheduled, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date, time, and meeting place; members present and absent; "the substance of all matters proposed, discussed, or decided, and record, by individual member, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes" in accordance with UCA 52-4-7 (1997). Also includes some minutes of the Planning and Zoning Commission and Board of Adjustment.

RETENTION

Retain in office.

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 59.

AUTHORIZED: 02/05/2001

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Agency Record Center permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Fiscal Historical Legal

PRIMARY DESIGNATION

Public