Nibley (Utah)
23607--Ordinances23562--Council minutes
28758--Plat maps
28785--As-built road construction plans
28786--Public building plans
28806--Building permits
29308--General plans
29396--Budgets
AGENCY: Nibley (Utah)
SERIES: 23607
TITLE: Ordinances
DATES: 1936-
ARRANGEMENT: Chronological by date.
DESCRIPTION: These books contain the legislative action of city council to regulate, require, prohibit, govern, control, or supervise any activity, business, conduct, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number, a title, preamble, an ordaining clause, the body or subject of ordinance, when applicable, penalty of violation, effective date, signature of mayor or acting mayor, and municipal seal.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently after being microfilmed.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in Office permanently.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical Legal
Ordinances have legal value because they are municipal laws. They have historical value because ongoing ordinances document changes to the law over time.
PRIMARY DESIGNATION
Public
AGENCY: Nibley (Utah)
SERIES: 23562
TITLE: Council minutes
DATES: 1936-
ARRANGEMENT: Chronological
DESCRIPTION: These minutes are the official record of the proceedings of regularly scheduled, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date, time, and meeting place; members present and absent; "the substance of all matters proposed, discussed, or decided, and record, by individual member, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes" in accordance with UCA 52-4-7 (1997). Also includes some minutes of the Planning and Zoning Commission and Board of Adjustment.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 02/05/2001
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
Microfilm master: Retain in State Archives permanently.
Microfilm duplicate: Retain in Agency Record Center permanently.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Fiscal Historical Legal
PRIMARY DESIGNATION
Public
AGENCY: Nibley (Utah)
SERIES: 28758
TITLE: Plat maps
DATES: 1970-
ARRANGEMENT: Alphabetical
DESCRIPTION: These records support the Planning and Zoning Commission's function to advise the agency on land use and development (Utah Code 10-9a-302 (2005)). Records document the developmental history of the municipality and are used to determine code compliance and set quality standards. Information includes specifications and approvals for business park and subdivision land developments.
RETENTION
Permanent. Retain for 5 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.
Computer data files: Retain in Office permanently.
Computer data files: For records beginning in 2015 and continuing to the present. Retain in Office for 5 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
These records are of historical interest as they document the creation and history of business parks and subdivisions in the municipality.
PRIMARY DESIGNATION
Public
AGENCY: Nibley (Utah)
SERIES: 28785
TITLE: As-built road construction plans
DATES: 1970-
ARRANGEMENT: Alphabetical
DESCRIPTION: These records support the Planning and Zoning Commissions function to advise the agency on land use and development (Utah Code 10-9a-302 (2005)). Records are drawings for the construction and modification of roadways and are used to determine code compliance and set the quality standard. Information includes specifications and approvals for projects.
RETENTION
Permanent. Retain for 5 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Government construction as-built plans and specifications, GRS-1789
AUTHORIZED: 12/10/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.
Computer data files: Retain in Office permanently.
Computer data files: For records beginning in 2015 and continuing to the present. Retain in Office for 5 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
These records are of historical interest as they document the transportation infrastructure of the agency.
PRIMARY DESIGNATION
Public
AGENCY: Nibley (Utah)
SERIES: 28786
TITLE: Public building plans
DATES: 1970-
ARRANGEMENT: Alphabetical
DESCRIPTION: These records support the Planning and Zoning Commissions function to advise the agency on land use and development (Utah Code 10-9a-302 (2005)). Records are blueprints and specifications for public buildings and are used to determine code compliance and set the quality standard. Information may include details of the construction project's time frame and materials, as well as the responsibilities of the architect, owner, and contractor.
RETENTION
Permanent. Retain for 5 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.
Computer data files: Retain in Office permanently.
Computer data files: Retain in Office for 5 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
These records are of historical interest as they provide structural information and specifications for government facilities.
PRIMARY DESIGNATION
Public
AGENCY: Nibley (Utah)
SERIES: 28806
TITLE: Building permits
DATES: 1936-
ARRANGEMENT: Chronological by year thereunder by month
DESCRIPTION: These records support the agency's function to approve the construction or alteration of a structure. Records document the submission, review, and final approval of permit applications. Information includes the petitioner's and contractor's contact information, inspection reports, cost of associated fees, as well as a brief project description.
RETENTION
Permanent. Retain for 3 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: For records prior to and including 2019. Retain in Office for 3 years and then transfer to State Archives with authority to weed.
Computer data files: For records beginning in 2019 and continuing to the present. Retain in Office for 3 years and then transfer to State Archives with authority to weed.
Computer data files: Retain in Office permanently.
APPRAISAL
Administrative Historical
These records are of historical value as they document the development of the city's infrastructure.
PRIMARY DESIGNATION
Public
AGENCY: Nibley (Utah)
SERIES: 29308
TITLE: General plans
DATES: 2013-
ARRANGEMENT: None.
DESCRIPTION: These are comprehensive plans for municipal development adopted by the city commission. "Each municipality shall prepare and adopt a comprehensive, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality" (Utah Code 10-9a-401(1) (2005)). "The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include "planning commission's recommendations for the development of the territory covered by the plan, and may include, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation, redevelopment, and conservation element; (f) an economic element; (g) recommendations for implementing the plan, including the use of zoning ordinances, subdivision ordinances, capital improvement plans, and other appropriate actions; and any other elements that the municipality c a rehabilitation, redevelopment, and conservation element; (f) an economic element; (g) recommendations for implementing the plan, including the use of zoning ordinances, subdivision ordinances, capital improvement plans, and other appropriate actions; and any other elements that the municipality considers appropriate" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps, plats, and charts.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Adopted comprehensive development plans, GRS-653
AUTHORIZED: 11/21/2019
FORMAT MANAGEMENT
APPRAISAL
Administrative Historical Legal
AGENCY: Nibley (Utah)
SERIES: 29396
TITLE: Budgets
DATES: 2012-
ARRANGEMENT: none
DESCRIPTION: The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Audited financial statements, GRS-1857
AUTHORIZED: 07/21/2017
FORMAT MANAGEMENT
APPRAISAL
Administrative Fiscal Historical