Ogden (Utah). City Council

4442--Revised Ordinances
3963--Resolutions
5316--Minutes
9730--Ordinances
18497--Ordinance working files
24032--Publications
29893--Water Works Committee minutes
30454--Land use ordinance files
85142--Annexations

AGENCY: Ogden (Utah). City Council

SERIES: 4442
TITLE: Revised Ordinances
DATES: 1881-
ARRANGEMENT: Chronological by publication date, thereunder numerical by chapter and section.

DESCRIPTION: Ordinances are laws created by the city council. They are enactments which govern and maintain the operation of the city for peace, benefit, and regulation of the municipality. Each separate law may carry a penalty or fine and must not conflict with The Utah State Constitution or The United States Constitution. Each ordinance is discussed in open council meetings, and take effect 20 days after being passed. Ordinances deal with vehicles and traffic control; water use and allocation; fire and police protection; business and merchant regulation; and the establishment of fees and fines for city services.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Local government ordinances and indexes, GRS-49

AUTHORIZED: 12/12/2022

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfilm master: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

The records in this series have permanent historical value as documentation of the evolution of municipal laws over time.

PRIMARY DESIGNATION

Public


AGENCY: Ogden (Utah). City Council

SERIES: 3963
TITLE: Resolutions
DATES: 1880-
ARRANGEMENT: Chronological by date.

DESCRIPTION: Resolutions are a course of action or formal statement of a decision made by the city council. The decision may perform the same function as a city ordinance, but punishments, fines, and forfeitures may not be imposed by resolution. Unlike ordinances, resolutions may become effective without publication or public posting, but must do so within three months from the date of passage. Topics of resolutions usually deal with establishing water and sewer rates; charges for garbage collection; creating personnel policies and guidelines; passing or defeating proposed budgets for the municipal government; and regulating the use and operation of municipal property.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Local government resolutions, GRS-50

AUTHORIZED: 11/08/2019

FORMAT MANAGEMENT

Paper: For records prior to and including 1918. Retain in State Archives permanently with authority to weed.

Microfilm duplicate: For records beginning in 1880 through 1951. Retain in State Archives permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

Paper: For records beginning in 1918 and continuing to the present. Retain in Office permanently after being microfilmed.

APPRAISAL

Administrative Historical Legal

Resolutions are similar to ordinances. Resolutions have legal value because they are municipal laws. They have historical value because ongoing resolutions document changes to the law over time.

PRIMARY DESIGNATION

Public


AGENCY: Ogden (Utah). City Council

SERIES: 5316
TITLE: Minutes
DATES: 1851-
ARRANGEMENT: Chronological by meeting date.

DESCRIPTION: These are the official records of the proceedings of regularly scheduled, special and emergency council meetings. Includes date, time, and place of meeting, name of members in attendance and those absent, a record of subjects discussed, statements of intent, and a record of action taken.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709

AUTHORIZED: 03/10/2015

FORMAT MANAGEMENT

Paper: Retain in Office permanently or until administrative need ends and then transfer to State Archives.

Microfilm master: Retain in State Archives permanently.

M-Disc: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

The minutes document the decisions made and actions taken by the city council.

PRIMARY DESIGNATION

Public


AGENCY: Ogden (Utah). City Council

SERIES: 9730
TITLE: Ordinances
DATES: 1870-
ARRANGEMENT: Chronological by adoption date.

DESCRIPTION: These books contain the legislative action of city council to regulate, require, prohibit, govern, control, or supervise any activity, business, conduct, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number, a title, preamble, an ordaining clause, the body or subject of ordinance, when applicable, penalty of violation, effective date, signature of mayor or acting mayor, and municipal seal.

RETENTION

Permanent. Retain for 11 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Local government ordinances and indexes, GRS-49

AUTHORIZED: 01/06/2023

FORMAT MANAGEMENT

Paper: Retain in Office permanently or until administrative need ends and then transfer to State Archives.

Microfilm master: Retain in State Archives permanently.

APPRAISAL

Administrative Historical Legal

Ordinances have legal value because they are municipal laws. They have historical value because ongoing ordinances document changes to the law over time.

PRIMARY DESIGNATION

Public


AGENCY: Ogden (Utah). City Council

SERIES: 18497
TITLE: Ordinance working files
DATES: 1889-1931
ARRANGEMENT: Generally chronological by year.

DESCRIPTION: This series contains files documenting the process of formulating and adopting ordinances.

RETENTION

Retain for 10 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709

AUTHORIZED: 04/04/1997

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years or until administrative need ends, whichever occurs later and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public


AGENCY: Ogden (Utah). City Council

SERIES: 24032
TITLE: Publications
DATES: 2001-
ARRANGEMENT: Chronological by date.

DESCRIPTION: Records created by the agency, including pamphlets, reports, and other published or processed documents. These records include information on taxation, public safety, public works, and other services provided by the city of Ogden. Consists primarily of isolated publications not part of a more specific series.

RETENTION

Permanent. Retain until administrative need ends

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678

AUTHORIZED: 11/29/2001

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

These records serve to document the history of the agency and to inform the public of the agency's services and programs.

PRIMARY DESIGNATION

Public


AGENCY: Ogden (Utah). City Council

SERIES: 29893
TITLE: Water Works Committee minutes
DATES: 1908-1910
ARRANGEMENT: Chronological by meeting date.

DESCRIPTION: Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda, notices, and any public materials distributed at the meeting.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709

AUTHORIZED: 12/09/2019

FORMAT MANAGEMENT

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This series has permanent historical value as documentation of the administration of early water utilities in Ogden.

PRIMARY DESIGNATION

Public


AGENCY: Ogden (Utah). City Council

SERIES: 30454
TITLE: Land use ordinance files
DATES: 1970-
ARRANGEMENT: Numerical by ordinance number.

DESCRIPTION: This series contains files documenting the adoption of ordinances adopted for changing the zoning designation for certain areas in the city.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Rezoning records, GRS-661

AUTHORIZED: 12/13/2022

FORMAT MANAGEMENT

Paper: Retain in Office permanently or until administrative need ends and then transfer to State Archives with authority to weed.

APPRAISAL

Historical

This series has permanent historical value as documentation of the process of redesignating uses for areas of the city.

PRIMARY DESIGNATION

Public


AGENCY: Ogden (Utah). City Council

SERIES: 85142
TITLE: Annexations
DATES: undated
ARRANGEMENT: none

DESCRIPTION: These files document the annexation of property into the city boundries. They usually contain correspondence, citizen petitions, maps and the official annexation action approved by the city council.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

FORMAT MANAGEMENT

Microfilm duplicate: Retain in State Archives permanently.

APPRAISAL


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